Boitumelo Mngomezulu

Duties: Payroll Function

• Manage end-to-end monthly payroll processing for 600+ employees using SAGE 300, ensuring accuracy, compliance, and timely payments.
• Oversee employee master data management, including onboarding, terminations, salary adjustments, and maternity leave processing.
• Review and approve payroll inputs (commissions, incentives, bonuses, overtime, allowances, unpaid leave) prior to finalization.
• Generate payroll reports, bank files, and salary schedules for management approval and Accounts processing.
• Perform monthly reconciliations of medical aid, pension/provident funds, and third-party deductions.
• Ensure statutory compliance by submitting SARS EMP201 returns, UIF declarations, and Department of Labour reports.
• Administer and maintain Employee Self-Service (ESS) system, including system updates and user support.
• Prepare month-end payments, garnishees, and statutory remittances accurately and on time.
• Maintain audit-ready payroll records and ensure adherence to internal controls and payroll policies.
• Mentor and support payroll interns, ensuring knowledge transfer and procedural compliance.

Duties: Business Support Function

• Conduct monthly reconciliation of company assets, including laptops, tablets, vehicles, and office furniture.
• Manage and submit insurance claims for company vehicles and electronic equipment.
• Serve as first point of contact for company vehicle incidents, including roadside assistance, accidents, hijackings, theft, and windscreen replacements.
• Coordinate vehicle license disk renewals and ensure regulatory compliance.
• Monitor and report on vehicle usage outside designated hours and weekends.
• Arrange rental vehicles to ensure business continuity during repairs or breakdowns.
• Implement and streamline administrative systems to improve operational efficiency.
• Prepare meeting summaries and management reports to support timely decision-making.
• Manage multiple projects concurrently, ensuring delivery within deadlines.
• Maintain accurate financial and asset records to support budget tracking and cost control.
• Resolve employee and customer queries professionally, improving service delivery and satisfaction.
• Enhance internal communication through regular coordination meetings and team updates.

Duties:

• Handled complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy and professionalism.
• Process end-to-end monthly payroll for 900+ employees using SAGE VIP Premier, ensuring accuracy and timely payments.
• Maintain and update employee master data, including onboarding, terminations, and salary amendments.
• Capture and validate variable earnings (commissions, incentives, overtime, short time, annual bonuses).
• Reconcile and administer medical aid, provident fund, and MIBCO submissions (levies, union deductions, second accident fund, salary changes).
• Submit SARS EMP201 returns and ensure full statutory compliance.
• Process third-party payments, including garnishees, maintenance orders, and bank deductions.
• Manage employee salary advances and payroll-related queries.
• Reconcile payroll to General Ledger and compile monthly payroll reconciliation reports for Finance.
• Prepare and release salary payment files ahead of payday to ensure accurate disbursement.
• Administer UIF documentation, confirmations of employment, and statutory submissions.
• Maintain and manage Employee Self-Service (ESS), including payslip distribution and system updates.
• Generate payroll and financial reports from SAGE VIP Premier to support branch and management requirements.
• Maintain accurate payroll and personnel records in line with compliance and audit standards.

• Provide accurate and detailed administrative support to the Accounts Department
• Analyze and convert raw financial data into clear, presentable spreadsheets
• Compile and present monthly consolidated data files received from branches for submission to the bank
• Raise debit orders and debit notes to collect payments from clients
• Prepare management reporting spreadsheets for the Accounts Department
• Support and complete month-end close activities related to branch financial matters
• Prepare monthly reports on debit orders not honored by clients
• Follow up on overdue premium payments with clients to ensure timely collections
• Compile and prepare insurer payment schedules for review and approval by the Company Director
• Duties

• Operated the switchboard, ensuring seamless call management and prompt responses.
• Greeted and assisted all visitors, maintaining a professional and welcoming office environment.
• Accurately maintained and updated weekly leave records on digital and manual systems.
• Managed incoming faxes and mail, ensuring timely distribution to relevant personnel.
• Supported office operations by efficiently coordinating guest and staff interactions.
• Duties