Boitumelo Abigail Ratau
Senior Human Resources Associate
Pretoria
Summary
Experienced Human Resources Professional with over nine year’s experience specializing in HR administration, recruitment, payroll, talent management, remuneration and benefits, and employee relations. Proficient in SAP, VIP Payroll, SuccessFactors and Oracle. Currently working as Regional Human Resources Assistant at the UN Migration Agency (IOM), International Organization for Migration.
Overview
14
14
years of professional experience
6
6
years of post-secondary education
3
3
Certifications
1
1
Language
Work History
Senior Human Resources Associate
International Organization for Migration – UN Migration Agency
03.2017 - Current
- Coordinate recruitment and selection process by applying the best HR practices and tools. Drafting job description and job adverts, screening and shortlisting applications, drafting interview questions, preparing and administering written tests, being a panellist, drafting interview summary, conducting reference checks, preparing job offers, administering recruitment mailbox.
- Run and review payroll accuracy for Regional office and country offices including Eswatini, Mauritius, Madagascar, Namibia, Lesotho, Comoros, Botswana, and Angola.
- Maintain personnel filing system and update IOM South Africa staff contact list and Organigram for RO Pretoria.
- Organize staff capacity-building exercises including training and workshops.
- Monitor the biometric access, contract system, attendance records, and absences of staff members.
- Facilitate an entry on-duty medical clearance for new staff, and separation clearances.
- Issue Consultancy, internship, and third-party contracts and keep record of all contracts of the regional office. Liaise with Program Managers and department heads on staff contract renewals.
- Provide advice in the interpretation and application of staff rules and regulations and administration of staff benefits and entitlements.
- Monitor effective administration of SAP Human Resources modules; oversee and validate data recorded in the system and carry-out personnel administrative roles with accuracy and timeliness.
- Facilitate timely implementation of the performance management system; encourage and guide staff and managers for completion of the process within the deadlines.
- Perform the role of Timekeeper in SAP; maintain, update, and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration.
- Experience with success factors and ORACLE recruiting. RO Pretoria was one of the pilot countries for success factors and Oracle recruiting and we have used the two systems.
- Provide staff orientation and training to newly recruited staff.
- Trainer for new performance management appraisal.
- Trainer for a Respectful working environment.
Executive Assistant to the Regional Director (Maternity coverage)
International Organization for Migration
07.2017 - 12.2017
- Manage events requiring the Regional Director’s presence with High-Level Officials from Governments, Embassies, other UN Agencies, International Organizations, and Regional Economic Commissions (REC).
- Draft and distribute Minutes of Meetings (MoM) and Note for File (NFF) between the RD, Project Managers, Staff Members, and High-Level Officials.
- Plan and organize the Regional Directors’ appointments, work plan, and meeting agendas.
- Perform all administrative tasks for the well-functioning of the Regional Director’s office (travel arrangements; security clearance; required background documents and quarterly travel plans)
- Organize and participate in the planning and facilitation of IOM regional Workshops including: Developing participant and contact lists; Preparing and distributing of invitation letters to all key stakeholders regionally (presenters, observers and government officials).
- Maintain communication processes and structures from the RD’s office with the rest of the IOM Regional and Country office, including internal meetings.
- Prepare briefing materials and information packages for the RD and senior official’s meetings.
Human Resources Intern
International Organization for Migration
05.2016 - 02.2017
- Monitor staff members’ attendance.
- Record and control attendance records (timekeeping)
- Liaise with Program Managers and remind them of contract’s expiration date
- Renew and maintain staff contracts
- Ensure all new staff members do EOD medical clearance
- Issue Consultancy Contracts according to rules and regulations of IOM and keep record of all consultancy contracts of IOM
- Create and maintain database for consultants
- Assist in reviewing and compiling Travel Allowances as well as the travel claims
Assurance Administrator
International Organization for Migration
03.2015 - 04.2016
- Manage the filing, storage and retrieval of office documents, scanning, distribution of staff personal files and ensure that all records and databases are updated.
- Information management by gathering, transmitting/conveying, sorting, retrieving, interpreting and evaluating information. Process and draft documents and presentations
- Manage and account for cash imprest, requisition, store and distribute stationery, office supplies and refreshments for the staff in the division.
- Coordinate the internal and external departmental interaction programs including coordinating the travel schedules for staff and Company visitors where applicable
- Capture and follow up requisitions in Financial system ensuring the right amounts are authorized for payment.
- Receive, classify and register incoming and outgoing office correspondences and disseminate them to action centres
- Authenticate connectivity on new phones
- Assist with general administration
Examination Assistant
Department of Education
12.2011 - 12.2011
- Data capturing
- Checking of marks on scripts against mark sheets
- Collection of scripts
- Transporting of scripts from marking centre to head office
- Drawing scripts for moderation
- General admin work
Education
Masters in Business Administration -
MANCOSA
01.2024 - 01.2025
Bachelors Honours Degree - Business Management
University of South Africa
01.2021 - 01.2023
Post graduate Diploma - Human Resources Management
University of South Africa
01.2020 - 01.2021
National Diploma - Human Resources Management
Tshwane University of Technology
01.2010 - 01.2012
Skills
- SAP PRISM (HR personnel administration/employee service, payroll, time management, and organizational management)
- Microsoft Office (word, outlook, excel, and powerpoint)
- Sharepoint
Certification
Certificate in VIP Payroll Administrator; Tshwane University of Technology; 2012
References
Mati, Hashemee, Former Regional Director for Southern Africa, mhashemee@protonmail.com, International Organization for Migration
Timeline
Masters in Business Administration -
MANCOSA
01.2024 - 01.2025
Bachelors Honours Degree - Business Management
University of South Africa
01.2021 - 01.2023
Post graduate Diploma - Human Resources Management
University of South Africa
01.2020 - 01.2021
Executive Assistant to the Regional Director (Maternity coverage)
International Organization for Migration
07.2017 - 12.2017
Senior Human Resources Associate
International Organization for Migration – UN Migration Agency
03.2017 - Current
Human Resources Intern
International Organization for Migration
05.2016 - 02.2017
Assurance Administrator
International Organization for Migration
03.2015 - 04.2016
Examination Assistant
Department of Education
12.2011 - 12.2011
National Diploma - Human Resources Management
Tshwane University of Technology
01.2010 - 01.2012
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