Ayesha Bibi Khan
Administrator
Richards Bay
Overview
9
9
years of professional experience
1
1
year of post-secondary education
Work History
Access Control Administrator
Lesedi PFS - Mondi Richards Bay
01.2022 - Current
- Liaising with Contractors and Mondi employees in person, telecom or via email in a professional manner at all times.
- Assisting all Contractors and Mondi employees with site access.
- Approvals of ID documents, Mobile Plant equipment, Permit, Substation and Supervisor training on HSec Online.
- Loading of Contractors on SAP - Personnel Actions: Contractor Hire, Re-hire, Job change, Withdrawal.
- Loading of Purchase orders on SAP - Contractor Control - Richards Bay.
- Trace Contractors to Purchase orders numbers (ZMCC).
- Creating new access badges for Contractors and Mondi employees.
- Processing of approved vehicle access for Contractors and Mondi employees.
- Submitting Permit training appointment letters to respective BU Managers for approval.
- Loading and updating the Mondi Permit, Substation and Supervisor training.
- Organizing, filing and archiving of documentation.
- Tracing clocking reports.
Legal Compliance Administrator
Lesedi PFS - Mondi Richards Bay
01.2020 - 01.2022
- Liaising with Contractors and Mondi employees in person, telecom or via email in a professional manner at all times.
- Assisting all Contractors and Mondi employees with site access.
- Assist and navigate contracting companies with requirements to reduce negative impact on the Mill Production and ensure smooth operation.
- Submitting 37.2 Written Agreements and 5(1)(k) Appointment letters to respective BU Managers for approval.
- Ensuring legal documentation are in place prior to site access for Contracting companies.
- Approvals of Contractor Legal and Safety documentation on HSec Online.
- Maintain the correct mapping of documentation being uploaded on HSec Online.
- Ensure the medicals uploaded meet the Mill requirements and the restrictions and correctly implemented to prevent exposure to restricted areas.
- Loading and updating the Mondi Mill Internal training for contractors and Mondi employees.
- Removal of training which is no longer required or expired.
- Organizing, filing and archiving of documentation.
- Make bookings for Permit training for Contractors and Mondi employees.
Switchboard and Courier Administrator
ML Asset Management - Mondi Richards Bay
01.2018 - 01.2020
- Answering and routing incoming calls to the correct individual or department.
- Routing requested internal calls.
- Maintaining internal call log.
- Maintaining the Proteus Telephone System.
- Tracing reports from the Proteus Telephone System.
- Receiving and dispatching of courier parcels.
- Creating waybills.
- Dispatching of Pulp, Bay white Paper and Chemicals to customers.
- Tracking of shipments.
- Receiving tenders.
- Developed strong interpersonal and communication skills from interacting professionally with dispatchers, upper management, and peers.
- Assisting our Access Control and Legal Compliance department during the Mondi Annual SHUT 2019 and 2020: Contractor Hire, Re-hire, Job Change and Withdraw.
- Loading and updating the Contractors Medicals and External working at heights certificates.
- Loading and updating the Mondi Internal Mill trainings.
- Photograph Contractors for access badges.
- Activation of access badges.
CCTV Operator
ML Asset Management - Mondi Richards Bay
01.2017 - 01.2018
- Monitored activities captured on cameras to inform authorities of suspicious activities.
- Maintaining daily logs.
- Creating IR reports when necessary.
Education
Matric -
Richards Bay Secondary
Richards Bay 01.2016 - 04.2017
SHE Representative -
NOSA Academy Online
Online 04.2021 - 04.2021
Professional Communication and Office Management -
University of Cape Town
Online 02.2022 - 04.2022
Mental Health, Mindfulness and Self-Care -
University of Cape Town
Online 11.2022 - 11.2022
Skills
- Data entry
- Accuracy & Attention to Detail
- Recordkeeping and file management
- Office administration
- Administrative support
- MS office
- Data confidentiality
- Work Planning and Prioritization
- Time management
- New hire onboarding
- Customer service
- Adaptability
Personal Information
Gender: Female
Training
Front Office Hospitality Training, Mondi Group - Richards Bay, Sam Hospitality Consulting & Training, 2022-09-12
Summary
Administrative professional skilled in optimizing office workflows and managing diverse administrative tasks. Proven ability to support higher management through effective scheduling and coordination. Strong focus on team collaboration and adaptability to changing organizational needs, ensuring seamless operations and goal achievement.
Languages
English
Bilingual or Proficient (C2)
Afrikaans
Intermediate (B1)
Software
SAP
HSec Online
Impro Management Systems
Access Control Certificates
Microsoft Office
Timeline
Mental Health, Mindfulness and Self-Care -
University of Cape Town
11.2022 - 11.2022
Professional Communication and Office Management -
University of Cape Town
02.2022 - 04.2022
Access Control Administrator
Lesedi PFS - Mondi Richards Bay
01.2022 - Current
SHE Representative -
NOSA Academy Online
04.2021 - 04.2021
Legal Compliance Administrator
Lesedi PFS - Mondi Richards Bay
01.2020 - 01.2022
Switchboard and Courier Administrator
ML Asset Management - Mondi Richards Bay
01.2018 - 01.2020
CCTV Operator
ML Asset Management - Mondi Richards Bay
01.2017 - 01.2018
Matric -
Richards Bay Secondary
01.2016 - 04.2017