Siphosethu N Buthelezi
Office Administrator
Witbank
Summary
Innovative Office Administrator with expertise in office management. Proven experience maintaining smooth business operations. Focused on closely monitoring purchases to minimize company expenditures. Talented at assisting staff on various teams with overflow clerical work. Skilled in diary management, filing and invoicing. Works with precision and care for accurate department records. Autonomous and motivated to achieve tasks to deadlines.
Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Overview
12
12
years of professional experience
4016
4016
years of post-secondary education
Work History
Office and Legal Compliance Administrator
Syncthor Engineering
05.2024 - Current
- Collaborated with cross-functional teams to ensure alignment of business operations with regulatory requirements.
- Increased efficiency in reporting by automating data collection and analysis for regulatory submissions.
- Evaluated the effectiveness of current controls to ensure appropriate mitigation strategies were in place to address identified risks.
- Established positive relationships with regulators through open communication and prompt response to inquiries or concerns.
- Enhanced regulatory compliance by implementing effective policies and procedures.
- Evaluated vendor partners for compliance with applicable regulations, conducting due diligence reviews as necessary to mitigate potential risks.
- Supported management in developing a culture of compliance throughout the organization.
- Reviewed documents, files, transcripts, and other records to assess compliance and potential risk.
- Maintained effective working relationships with regulatory authorities, suppliers and customers.
- Prepared records and data for regular audits.
- Created and maintained compliant work environment.
- Warned violators of infractions or penalties.
- Preparing and signing off Contractors Pack
- Bookings and renewals of certificates
- Daily office routines (phone calls, emails etc)
Administrative Office Worker
SNE Group
06.2023 - 04.2024
- Tender Adminstrator
- Organised and stored hardcopy files
- Performed administrative tasks, document management and report development for inter-departmental use
- Received, sorted and directed incoming mail to maintain good communication channels
- Managed document control duties to reduce errors and maintain accurate records
- Coordinated communications between various departments to schedule meetings and keep company informed on critical matters
- Safeguarded sensitive and confidential data in compliance with security best practices
- Handled client correspondence and internal communications in professional manner
Senior Office Administrator
Pusha T Group
06.2021 - 06.2023
- Verified materials were loaded according to mass(kg) regulations
- Maintained accurate records of daily activities
- Strictly adhered to safety regulations, complying with company policies and methods of best practice
- Kept and updated records detailing mining and quarrying activities, accidents and incidents to support performance reviews and incident investigations
- Communicated work-related incidents, challenges and activities to supervisors, facilitating smooth handovers and transitions during shift changes
- Gathered mineral samples from deposits and stored samples safely for laboratory analysis
Secretary
Methodist Church
01.2013 - 11.2019
- Maintained adequate stock levels of candles, wafers, wine and other consumables, performing stock-take duties on weekly basis
- Planned and prepared for daily services by taking responsibility for the church plate, vestments, frontals, altar linen, liturgical books and chairing
- Performed strict daily and weekly cleaning schedules of all areas of the church and surrounds to ensure a high standard of cleanliness
- Maintained sufficient supplies of cleaning materials, storing in accordance with health and safety regulations
- Mentored staff to enable professional development and progression
- Assisted with staging to support events within the church such as Fundraising Events and Circuit Events
Switchboard Operator
Radiant Lighting
09.2015 - 12.2015
- Acted as the first point of call for complaints received to the sales department
- Updated sales team telephone lists on 5 mins basis
- Answered internal and external phone calls within 3 rings, in professional manner, directing to relative department
- Processed and forwarded incoming faxes and emails to appropriate recipients
- Built good rapport with customers quickly to foster strong brand reputation
- Provided highly organized telephone operator service both internally and externally
- Reported telephone system faults and failures to manager for prompt resolution
- Managed and prioritized all day-to-day operations for reception, switchboard and helpdesk services
- Received incoming calls, directing to relevant staff or department promptly and efficiently
- Kept polite, friendly and helpful manner to provide exceptional customer service
Education
Certificate of Higher Education - Office Administration, PC Competence, MS Office, Financial Administration, Business Communication, Advanced Calculations, Financial Accounting, Office Management
MSC Collge
Witbank, MPMatric -
Greendale School
Witbank, MP12-2007
Skills
- Customer Service
- Communication
- Problem Solving
- Compliance monitoring
- Project management
- Information gathering
- Incident response
- Conducting investigations
- Compliance documentation
- Protocol review
- Data gathering and reporting
- Policy revision
- Teamwork and collaboration
- Problem-solving
- Data entry
- Multitasking
- Excellent communication
- Decision-making
- Organizational skills
REFERENCES
- Bheki Duma
Syncthor Engineering
013 591 9115/ 082 868 7483
- SNE Group
Sindile Sibeko
087 527 0988
- Pusha T Group
Tumelo Mmola
081 498 6186/ 072 518 3922
Timeline
Office and Legal Compliance Administrator
Syncthor Engineering
05.2024 - Current
Administrative Office Worker
SNE Group
06.2023 - 04.2024
Senior Office Administrator
Pusha T Group
06.2021 - 06.2023
Switchboard Operator
Radiant Lighting
09.2015 - 12.2015
Secretary
Methodist Church
01.2013 - 11.2019
Certificate of Higher Education - Office Administration, PC Competence, MS Office, Financial Administration, Business Communication, Advanced Calculations, Financial Accounting, Office Management
MSC Collge
Matric -
Greendale School
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