Amanda Louw

• Administrative Support to Head of Division, Directors, an Academic Convenors
• Calendar Management for HOD, Speaking Calendar and the Division
• Meeting Management for Executive Committee, Steercom and International Advisor Board,
• Administrative Support for Msc an PhD Global Surgery Fellowship Programs
• Research Finance Supervision and Administration
• Events Managements
• Travel Management: Flights, Visas, Accommodation, Subsistence Allowance , REconciliation.
• Program Coordinator for GS Foundations Course:
• Communication
• 
  

• Provided Secretarial and Administrative support to Entrepreneur , Group Financial Management and Management Team.
• Calendar Management: Management Team
• Travel Management: Flights, Accommodation, Visa, Reconciliation of expenses.
• Management of Tasting Room and Wine Shop
• Office Management: Ordering of supplies
• Facilities Management: Maintenance and management of SLA
• Basic Book keeping: Invoicing, petty cash, stock control

OHS Covid protocols are in place

• Used Microsoft Word and other software tools to create documents and other communications.
• Prepared variety of different written communications, reports and documents.

Administrative Assistance and Office Management to ensure smooth running of practice

Managed a Portfolio of clients in terms of the following Key Performance areas:

Meeting Administration of Subsidiary entities:

· Setting and Maintaining the annual calendar through scheduling of meetings and any additional meetings required for Board, Shareholders and Annual General Meetings, Board Committees Meetings and Trustee Meetings.

· Liaising with Chairman/CEO/Managing Director and delegated Management, such as Financial Manager of subsidiaries entities regarding preparation of agendas and reports.

· Managing the collection, collation and receipt of reports, spreadsheets and documentation for Board packs for all requisite meetings from designated parties within the Business Unit.

· Conducting quality review and control of collated packs within the print room, ensuring that the submitted reports and documentation were adequately compiled for distribution to board, shareholder, committee and trusts members were timeous met according to stipulated deadlines.

· Ensuring that the appropriate venue has been sourced and that logistics are appropriately managed for all meetings to ensure the smooth running of meetings.

Subsidiary companies Board and Shareholders, Annual General Meetings, Board Committees and Trustees Meetings.

· Attend meetings of Board of Directors, Shareholders, Annual General Meetings, Board Committees and Board of Trustees.

· Producing draft minutes after meetings and if necessary list of action items. Follow up on action items as and when required upon request.

· Compile and distribute final minutes for companies, committees and trusts according to prescribed deadlines.

· Prepare extracts from minutes of meetings as and when requested for statutory purposes.

· Drafting of round robin resolutions as and when required.

Provided Secretarial Practice Services and Governance Advice to a delegated portfolio of Subsidiary Board, Committees and Trustees’ Meetings pertaining to the Companies Act No 71 of 2008 and its regulations, King Code of Governance and well as other pieces of legislation as prescribed by the Financial Services Board from time to time.

Company Administration:

· Maintaining Company registers, updating disclosure of interests, company and directors records, share registers and miscellaneous documents and ancillary registers.

· Lodging of statutory forms and documents with relevant statutory regulators such as the Company Intellectual Property Commission, Financial Services Board and other regulatory institutions

· Ensuring the relevant statutory documents is provided to the bank when opening of bank accounts.

· Payment of Company Annual Returns to CIPC.

· Advising SARS of changes in Company names, public officer and year-ends etc.

Share Administration:

· Allotment of shares and transfer of shares inclusive of submitting forms if required.

· Redemption of Shares.

· Ensuring that relevant Securities Transfer Tax was paid.

· Attending to Adhoc queries received from clients and Management.

Formation of subsidiary companies: As and when required and making them fit for purpose.

Liquidation of subsidiaries and Trusts: Completing shareholder/directors’ resolutions, forms and other relevant documentation for submission to outsource provider. E.g. Attorney acting as liquidator.

Complete Department’s Compliance reports in terms of the Companies Act, No 71 of 2008 and other requisite pieces of legislation.

Held three positions at he City of Cape Town

Started out as Secretary to Deputy Treasurer an wa promoted Principal SEcretary Projects Management Services, City Planners Dept.