Zwelibanzi Prince Msibi

1.1 P&SCM System Experience and Capabilities. I have been supporting SAP Materials Management system for more than 10 years now where we monitor and advise procurement departments (Procurement Managers, Buyers and their customers Purchase requisition creators) across Eskom. We are the only department that advise, investigate, maintain system, fix issues even communicate with SAP Germany to resolve queries for the whole Procurement and supply chain within Eskom. We as department analyse P&SCM system and identify gabs by engaging with the business and process owners and advise with the possible solution to enhance current procurement processes. I advise business to innovate and optimise procurement process based on a call logged to Group IT SAP Materials Management and identify the need in the business. Allocate requests and incidents logged by procurement and supply chain users to our department and make sure we all get equal work to investigate and resolve and close the call. I was part of the team implemented two SAP Implementation in Eskom and I participated in creating Eskom organizational structure and purchasing groups codifying. I was the one created purchasing group starts with alphabet then number in Eskom e.g 33D and EIR E33 and tested it to pass and implemented. I create Buyers and procurement managers in a system and link their reporting workflow structures to report to a specific manager for documents approvals and aligning their cost centers. I analyse current reports and develop new one to simplify procurement and supply chain e.g I have identified and develop new report ME5A to a Z report which currently on Development ready to be transported to production environment. This is the mostly used report in the whole of procurement in Eskom I managed to simplify it for the improvement of speed performance. I analyse a new report that will be an advanced from a new report for Price verification report called ZL129, new report will be also a Z customised report for Price Confirmation Report: Purpose of this report is to do Cost savings by eliminating abnormal prices we pay to suppliers as each price quote we receive it will need to be confirmed as we will be having our Eskom suggested prices per material or service. I and development team busy developing a procurement system that will assist buyers to update their progress report on their daily bases that will allow Purchase Requisition owners to view the progress of their PR without calling or walking in to procurement department. I provide Procurement and Supply Chain training within Eskom, training like SAP PR1, PR2, MR1, IV1, IV2, IV4, and I do on-Job training where I physical go to site to their offices and work with buyers to make sure they understand system, and also make sure that there are correctly linked and have all SAP Access they require. I set workflow/ release strategies for Procurement managers in Rule 19, buyers in Rule 18, cost center owners in Rule 13, Business partners in EIR in rule 25 and advise them about the roles they need to acquire to be able to function without system give then unauthorized errors. I work with other integrating modules to Materials Management, modules like Finance, Plant maintenance, Project Management, Production Management, MAXIMO, OLT System, Fleet Management, GRC for Access and any other system that is in Eskom. 1.2 P&SCM Process Experience obtained in a Power station I work directly with buyers from a junior buyer to a senior buyer in different power stations executing their duties in informal tendering from receiving a PR on ME5A report, create Check list (ZCLM transection code), Generate OLT number on a portal, access SAP to generate RFQs using ME41, access CSD to draw ten supplies to compete complying on a requirement for SDL&I when selecting suppliers and do additional supplies preferred by end-users. # Gabs identified and Solution: ME5A report to be customised and simplified to meet Eskom requirements and improve speed on buyer’s performance. I work with Procurement managers when allocating work to buyers, making sure he allocate equally and rational. And monitor buyers when presentation to CFT (Cross Functional Team) when executing the formal tending strategy. I assist procurement about contract modification in a system and extend target values in a contract and advise on currency adjustment in foreign contracts. I work with all procurement mechanism when I am on site to do facilitation and on-job training, I get exposure to understand procurement process and all mechanism such as formal tendering, informal tendering, emergency procurement, urgent procurement, sole source, single source, solicited tendering, limited tendering, low value procurement and Local purchase order process. # Gabs identified and Solution: Price evaluations need to be improved from using ME2N report to confirm previous prices and apply CPO instruction of negotiation we currently upgraded to new report ZL129 still need to be improved to Price confirmation of the first order initiated. I attend procurement meetings in Microsoft teams with procurement managers such as Strategy meetings, Outage meetings, Tender Committee meetings, Prioritisation meetings, Management meetings and department check-in meetings and advise accordingly where I am expected to bring system knowledge to execute whatever is agreed upon. I inter-act with other departments in a power station that are sending or receiving service to procurement department and advise them about what need to be done like how to create an appropriate PR, how work on an STG material and how can they improve scope of work with sufficient information to avoid declining of PR by a procurement manager and assist in advising about system errors that will delay procurement to finalise their Purchase orders. Advise procurement department about compliance on process and things that they need to consider to make sure they avoid audit findings.

I got my second position at Eskom as Material Cataloger where I was working on cataloguing description of material for non-stock items to make sure I loading correct items according to the template. I use that experience to assist the PR creator by advising them on how to make sure that the scope of work is clear and it is not in favour of any specific supplier but it is the requirement of Eskom and that will allow any supplier to compete in the market. I catalogued national contracts, provincial contracts and plant specific contracts and load them to the system used to be called eProcurement system that was web based system. I used to go to different suppliers that provide the same items and gather the description to create Eskom specific descriptions and also making research on the internet to get relevant descriptions of the items.

I joined Eskom as a buyer where I was receiving PR from my manager and create Request for Quotation and send it to suppliers to compete in the market. Receiving response and start to do evaluations then engage with suppliers for negotiating. Successful supply I award the tender/order. Then send the order and expect the supplier to deliver the services or items ordered. I was attending squad checks in our department where we correct grammar in our documents before sending to public. I was working with the team to do contract modification.

I worked as a State Accountant at Correctional service department where I was working with allocating budgets to all the departments and making sure that the department is working smooth. I worked on calculating the expenditure of the department and monitor over expenditures and fruitless expenditure and come up with the strategy to eliminate them. I was also issuing petty cash for purchasing daily items of the prison.