Zontelle Cronje

This is remote position with travelling to Namibia on certain periods.

Work with PD to break down the estimate to develop project WBS and controlled project budget

• Assist the PD in budgeting, planning, scheduling, progressing, and forecasting
• Assist PD in preparing resource loaded schedules in MS Project at detailed levels
• Monitor, maintain, control, modify, and update the schedule through various stages of the project
• Forecast the impacts on schedule of proposed changes
• Vendor / Contract Management
• EPCM contract management / reporting
• Monitor, update, and setup project progress tracking
• Prepare cost reports using Earned Value Method on a weekly/monthly basis
• Prepare project reporting daily/weekly actual results to the PD
• Prepare weekly/monthly cash flow estimations to support financial projections
• Provide support for Document Control and Quality Control, as required
• Provide cost tracking, document control, HSE reporting
• Input and tracking of purchase requisitions
• Tracking of contract change orders
• Assist other functions and perform other related duties as directed
• Provide high quality project support while successfully handling multiple deadline-driven tasks
• Steercom Meeting Presentation Preparation
• Assist with Operational Readiness
• Logistics Coordination
• Document Control System

• December 2023 to end April 2023 (Project was placed on hold, Key Accountabilities
• Change Management system implementation
• Development and implementation of cost recording, reporting, and analysis for the Owners Team budget
• Preparation of cost reports for monthly meetings on Owners Cost budgets and EPCM budget management
• Preparation of burn rate/cash flow reports
• Reconciliation between Chemaf actual report and METC actuals report
• Analysis of Owners Team rate sheet and forecasting for future labor on the project
• Continuous management and reforecasting according to work complete vs
• Budget., Compiling the yearly budget spreadsheet for each department that needs to presented to the Vice Presidents for approval;
• Compiling the necessary project documents for each departments capital budget to be released;
• Receiving all the purchase requisitions and costing them to the correct budget in SAP;
• Placing the order, following up on the order and making sure that each manager is kept up to date with the progress of all his orders; 2.1 General Responsibilities - Maintaining the distribution lists for the project concerned-Setting up and maintaining the project information; - Maintaining electronic copies of project files; - Coordinating the logistical needs; - Scheduling meetings and workshops on request; - Taking of minutes of meetings and distributing; - Weekly and monthly reports for project support office 2.2 Maintenance of the project plan - Receiving project plan from project manager; - Maintaining project plan on an approved change request; - Drawing up status reports and reports of overdue work; - Distributing status and progress report to the approved distribution list; 2.3 Financial administration - Keeping the project budget updated; - Providing financial reports (budget vs actual expenditure); 2.4 Administration of change requests - Each team member has the template for a change request; - Record change request once received from project manager; - Allocating number to the request; - Updating project plan after change request has been approved;

• Key Accountabilities
• Work with PD to break down the estimate to develop project WBS and controlled project budget
• Assist the PD in budgeting, planning, scheduling, progressing, and forecasting
• Prepare resource loaded schedules in MS Project at detailed levels
• Monitor, maintain, control, modify, and update the schedule through various stages of the project
• Forecast the impacts on schedule of proposed changes
• Vendor / Contract Management
• Monitor, update, and setup project progress tracking
• Prepare cost reports using Earned Value Method on a weekly/monthly basis
• Prepare project reporting daily/weekly actual results to the Lead Projects Control/PD
• Prepare weekly/monthly cash flow estimations to support financial projections
• Provide support for Document Control and Quality Control, as required
• Provide cost tracking, document control, HSE reporting
• Input and tracking of purchase requisitions
• Tracking of contract change orders
• Assist other functions and perform other related duties as directed
• Coordinate office facility cleaning and supply inventory as per procedures and current supply contracts
• Provide high quality project support while successfully handling multiple deadline-driven tasks.

• Was offered a position at Trevali Mining in Stellenbosch
• Duties : Relieved in this position for 8 months during 2016 when she fell ill
• Purchase goods, materials, components, or services in line with specified cost, quality and delivery targets
• Ensure continuous supply of required goods and materials and communicate any supply problems which may pose a risk or impact on business operations
• Monitor market trends, competitor strategies and market suppliers
• Research and evaluate areas of opportunity and reduce costs where possible
• Deliver briefs, updates and reports as and when required
• Develop creative and innovative procurement processes
• Develop ideas and strategies to improve operational efficiency, add value, aid business performance and work towards a strategy of continuous improvement
• Negotiate contracts, improved prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods
• Assess and evaluate suppliers and undertake performance reviews to ensure contract compliance and manage performance improvement activities according to ISO Quality Procedures
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships
• Ensure compliance to company guidelines, purchasing policies and procedures
• Explore alternate sources for goods and materials
• Assess tenders and quotations from potential suppliers
• Prepare purchase orders in line with final negotiations with selected suppliers and in line with organisational targets and requirements
• Undertake research on and evaluate existing and new suppliers
• Contact suppliers to resolve price, quality, delivery or invoice issues
• Monthly stock take of consumable stock and PPE for the company, issuing of stock and ordering stock replacement
• Manage company asset register
• Vendor stakeholder & relationship management
• Vendor identification & sourcing, BEE and credit vetting actions
• Vendor SLA tariff negotiations & price benchmarking
• Formulate and manage cost saving initiatives
• Vendor cession requests
• Evaluate suppliers, negotiate contracts, and review the quality of products/services
• Preparing cost estimates and managing budgets
• Maintenance vehicles fleet management: maintenance services, insurance, petrol card management
• PPE logistics, stock management, ordering & communication.

• PA Duties
• Dealing with incoming mail(emails) and other material;
• Make travel and accommodation arrangements;
• Taking dictation and distribution of information;
• Screen phone calls and deal with enquiries;
• Make appointments and plan the diary;
• Maintaining office systems, including data management, filing, Policy and Procedures;
• Maintain databases;
• Maintain schedules and calendars;
• Office Management;
• Compiling monthly reports and three-monthly bonus sheets
• Maintain companies cellular contracts and do necessary reports for CEO Tendering Administrator:
• Completing returnable documents for tenders;
• Make enquiries for material prices and subcontract quotes;
• Implement a search and cutting service for likely tender advertisements;
• Procure documents for tenders selected;
• Provide copies of tender documents and drawings to estimator;
• Send estimator or substitute to site inspections with necessary information;
• Make enquiries for material prices and subcontract quotes;
• Produce CCS bill;
• Open and administer a file for each tenders;
• Manage a filing system for completed tenders;
• Compile and manage a library of information required for tender “returnables”;
• Complete tender documents – nota bena – a prime function;
• Dispatch tender to tender closing;
• Procure, arrange and mail tender results to selected recipients;
• Administer our registration on various employer vendor lists;
• Manage a contact database for employers, engineers, suppliers and contractors;

• Reason : Company was bought over by Hillary Construction who was a Shareholder in the Company, 1
• Secretarial duties/PA Duties (CEO and Managing Director) - Dealing with incoming mail(emails) and other material;
• Make travel and accommodation arrangements;
• Taking dictation and distribution of information;
• Screen phone calls and deal with enquiries;
• Make appointments and plan the diary;
• Arrange and confirm appointments;
• Maintaining office systems, including data management, filing, Policy and Procedures;
• Maintain databases;
• Maintain schedules and calendars;
• Control and buying of stationary;
• Collate information;
• Taking of minutes of meetings and distribution of the minutes;
• Order books and pads used by the company; Tendering:
• Implement a search and cutting service for likely tender advertisements;
• Procure documents for tenders selected;
• Provide copies of tender documents and drawings to estimator;
• Send estimator or substitute to site inspections with necessary information;
• Make enquiries for material prices and subcontract quotes;
• Produce CCS bill;
• Open and administer a file for each tenders;
• Manage a filing system for completed tenders;
• Compile and manage a library of information required for tender “returnables”;
• Complete tender documents – nota bena – a prime function;
• Dispatch tender to tender closing;
• Procure, arrange and mail tender results to selected recipients;
• Administer our registration on various employer vendor lists;
• Manage a contact database for employers, engineers, suppliers and contractors; Payroll:
• Submitting all returns – SARS, pension and provident fund;
• Salary payrolls are managed, including personnel files, contracts of employment and related; Project Administrator/Cost Controlling:
• Assisting Contracts Managers;
• Purchasing of items for project;
• Comparing Actual to Budget after purchasing according to resources list;
• Putting necessary files in place – Contract, Safety and Quality file;
• Typing of any necessary documents required; Setting up of archiving system and administer it; Preparing for BEE audit; Buying:
• Buying of products for contracts;
• Checking and making sure that prices are within allowable for contract
• Placing order and ensuring they are delivered on required delivery date
• Vendor stakeholder & relationship management
• Vendor identification & sourcing
• Vendor SLA tariff negotiations & price benchmarking
• Formulate and manage cost saving initiatives
• Vendor BEE & credit vetting actions
• Vendor cession requests
• Evaluate suppliers, negotiate contracts, and review the quality of products/services
• Preparing cost estimates and managing budgets
• Maintenance vehicles fleet management: maintenance services, insurance, petrol card management
• PPE logistics, stock management, ordering & communication

• Engineering/Mining Secretary later promoted to Capital Project, Reason for leaving : Option given to go to Marikana Operations, but stay in Polokwane (Retrenched)
• Duties : 1
• Engineering/Mining Secretary Duties (4 YEARS):
• Keeping diaries up to date and making sure Managers are informed of their appointments and have the necessary information;
• Minutes of meetings;
• Keeping mine policies and procedures up to date and revised where necessary;
• Keeping mine policies and procedures register up to date;
• All General typing of Managers and Foreman;
• Placing of order for the necessary stationary required;
• Keeping a register for the Managers of all the necessary reports sent out and following up on the progress of the reports;
• Compiling of weekly and monthly reports;
• Sending out tender documents for certain work required, adjudicating the tenders upon closing date;
• Compiling contracts, keeping register up to date and filing system;
• Filing system for construction drawings and keeping register up to date;
• Occasionally relieving Executive Assistant to the Vice President; Promoted to Capital

• Reason for leaving : Moved to Polokwane
• Duties : 1
• Help with Creditors and Debtors; 2
• Processing cheque requisition and creditors cheques; 3
• Petty Cash; 4
• Direct payments; 5
• Bank deposits; 6
• Filing;

• Reason for leaving : Business moved back to Gauteng
• Duties : 1
• Answering of telephone; 2
• Typing of documents; 3
• Filing; 4
• Day planning of clients;

• Of children; 2
• Marking of homework; 3
• Input of marks on computer

• Reason for leaving : Seeking better opportunities
• Duties : 1
• Cashing up; 2
• Running of shop when manager went out; 3
• Managing of staff; 4
• Waiter;