Overview
Work History
Education
Skills
Certification
Conference Papers
Personal Information
Timeline
Generic

Zolile Isak Chap

Centurion

Overview

29
29
years of professional experience
2025
2025
years of post-secondary education
5
5
Certifications
6
6
Languages

Work History

Demand, Bid Administration and Contract Manager

ROAD TRAFFIC MANAGEMENT CORPORATION (RTMC)
06.2021 - Current
  • Develop demand plan based on business trends and current demands patterns.
  • Analyses and troubleshoot demand related issues timeous and accurately.
  • In conjunction with the budget management unit: Develop an annual procurement plan, and Identify cost-effectiveness initiatives that will ensure that the sourcing of goods and services, works is delivered with the available budget.
  • Ensure that demand planning processes are maintained to improve forecast accuracy.
  • Develop and ensure that the annual procurement plan is executed in a timely manner.
  • Work with other stakeholders and team members to combine the requirements to achieve economies of scale.
  • Ensure with ascertaining specifications for the relevant commodities, gather information to compile sound specifications or terms of references.
  • Provide guidance and advice to the RTMC Business Units on demand management matters so as to promote, maintain, correct, implementation, and sound demand management practices.
  • Responsible for the submission of the monthly, quarterly, and any other report(s) requirements as and when needed to National Treasury (NT), RTMC CEO, CFO or SCM General Manager.
  • Manage supplier selection, relationship, and supplier performance management processes that entails: Conducting reference checks on suppliers, Ensuring that all suppliers comply with the laws and procurement regulations, prescripts, instruction note of the country.
  • Oversees the maintenance and updating of the supplier(s) details on the RTMC database (registration to the Oracle System), and update the supplier(s) tax matters, contact details, shareholding(s) and other related information.
  • Constantly monitor supplier's performance by engaging end-user/ user-departments, and Engage supplier(s) on non-performance, develop and implement interventions/ solutions to an identified problem(s).
  • Ensure the development and implementation of the policy prescripts/ approaches and administrative governance strategies with the RTMC and Demand Management.
  • Ensure proper development, reviews and implementation of the policies, standard operating procedures (SOPs) and procedure manual within Supply Chain Management.
  • Provide guidelines to internal staff with regards to the development on procurement procedures and policy framework, and its effects.
  • Services as the Bid Specification Committee Deputy Chairperson and at times Chairperson of RTMC.
  • Ensure cost effective, efficient, and economic process is utilized in approaching total potential in SCM.
  • Consolidate all inputs and reviews for compiling the annual procurement plan of the Department.
  • Ensure that the annual procurement plan is submitted on time at National Treasury.
  • Handles all the Demand Management enquiries – procurement of goods and services, or works on all aspects: urgent, emergency cases and ensure that they all comply or are in accordance with the prescripts and within the legislative framework.
  • Responsible for Human Resource Management and Staff Supervision in Demand and Acquisition Management in Supply Chain.
  • Oversees the staff development, capacity building, coaching and mentoring, training and development with SCM Unit.
  • Ensure proper monitoring and evaluation, utilization of human resources and monitor employee's performance and appraisals effectively.
  • Provide Operation Leadership to ensure optimum service delivery, staff development, evaluation, feedback provision, discipline, an ongoing coaching and mentoring.
  • Ensure the development and review of the sourcing strategies, considering the current and future needs, product development, assessment of market trends and competitiveness.
  • Design and implement internal control measures/ systems for risks, fraud, and corruption identification as well as elimination measures thereto.
  • Prepare and coordinate the planned project, programme, and related incidental duties are executed effectively and efficiently.
  • Identify any fraudulent activities and implement an action plan.
  • Identify risk and implement action plan.
  • Audit action plan to address the audit findings identified.
  • Develop and implement effective risk measure to eliminate exposure thereto, define the risk appetites for each SCM activities.
  • Facilitate and report effectively on all risks identified to all stakeholders.
  • Management of tenders/bids processes in line with the applicable legislative frameworks and SCM prescripts.
  • Advertisement of tenders/bids on government tender bulletin, e-Tender Portal.
  • Opening and closing of the tender/bid box, register bids received on the register.
  • Preparation of the tender/bid documents and the briefing session certificates, briefing session meetings.
  • Conduct supplier vetting or screening in the National Treasury website and prepare the bid evaluation documents/ templates aligned with a specific tender/bid.
  • Convene, take minutes on either of the bid committees or chair such committee – Bid Specification, Evaluation, and Adjudication Committees.
  • Advertised the awarded tenders on the government tender bulletin, e-Tender Portal and the RTMC website once the award is finalized as well as safekeeping all the tender.
  • Develop and ensure maintenance of proper Bid Administration, Management, Monitoring and Evaluation framework, as well as related/ relevant documents.
  • Develop and communicate the scheduled bid committee meetings, monitor attendance, coordinate the bids briefing sessions or information sessions.
  • Ensure reviews and evaluation of the bid documents and technical requirements for identifying risk factors prior bid publications or advertisement.
  • Proactively audit and review the bidding processes and documents to identify weakness as well as non-compliance risks factors.
  • Keep abreast and well informed with new legislative requirements pertaining to all bidding process aspects, documents and record management.
  • Ensure compliance with contract administration and management processes and systems.
  • Develop contract evaluation and performance processes, framework as well as compliance.
  • Manage and resolve all contract management related queries that may arise, ending dates, renewals.
  • Ensure contract and obligation performance is monitored to ensure proper compliance.
  • Ensure and promote open communication on Contract Management and Bid Administration with all the business units and sub-units of the RTMC.
  • Have strong understanding of contract life cycle, various types of contracts, and applicable legislative framework on contracts.
  • Ensure compliance on all legislative and relations requirements on bid administration and contract management.
  • Ensure that Quality Management Systems (QMS) is implemented, monitored and functional optimally on all contracts in the Corporation.
  • Responsible for supplier performance management, through assessing and measuring the services and performance of the various suppliers by having monthly and quarterly meetings.
  • Provide an oversight on the administration of all contracts from inception to execution, including the contracts dates, expiration, deviations and variations.

Supply Chain Manager – Seconded

DRIVING LICENCE CARD ACCOUNT (DLCA)
09.2022 - 07.2023
  • Conformance and adherence to government strategies, policies, procedures, and ethical guidelines related or pertaining to Supply Chain Management.
  • Development, implementation, review, and amend the existing SCM policy, strategies, procedure manual, and/ or standard operating procedures (SOP's).
  • Identify deficiencies in policy framework, procedure guidelines and work processes within SCM.
  • Communicate changes in the SCM policies, procedures, and workflow processes to all staff within the SCM Unit and the DLCA staff members.
  • Design and develop, implement, and maintain effective and efficient control systems/ measures to ensure compliance to the policy, procedures, and processes on continuous basis.
  • Prompt and cost-effective acquisition of goods and services or works by providing proper governance, tactical guidance on all SCM matters and activities to ensure consistent and adherence to best practices in the DLCA.
  • Ensure cost effective, efficient, and economic process is utilized in approaching total potential in SCM.
  • Consolidate all inputs and reviews for compiling the annual procurement plan of the DLCA.
  • Ensure that the annual procurement plan is submitted on time at National Treasury.
  • Reviews on practice notes, instruction notes, circulars and notes as they are issued by National Treasury from time-to-time, and incorporate such on the SCM Policy, procedure manual and Sop's for the approval of the Director-General as well as the Programme Managers in different business units.
  • Responsible for general contract management and bid administration of the DLCA.
  • Ensure proper monitoring and evaluation on supplier performance on month basis, contract performance management systems with various contracted suppliers.
  • Serves as the Chairperson of the Bid Evaluation Committee for various tenders/bids of the DLCA.
  • Provide and respond to audit queries and respond to findings raised by Auditor-General South Africa (AGSA).
  • Reason for Leaving Company: Returned to originally appointed position.

Deputy Director: Policy, Planning, Demand and Acquisition Supply Chain Management {SRSA} and Deputy Director: Demand and Acquisition Management

DEPARTMENT OF SPORT, ARTS, AND CULTURE {DSAC} AND DEPARTMENT OF SPORTS AND RECREATION SOUTH AFRICA {SRSA}
04.2015 - 05.2021
  • Conformance and adherence to government strategies, policies, procedures, and ethical guidelines related or pertaining to Supply Chain Management.
  • Development, implementation, review, and amend the existing SCM policy, strategies, procedure manual, and/ or standard operating procedures (SOP's).
  • Identify deficiencies in policy framework, procedure guidelines and work processes within SCM.
  • Communicate changes in the SCM policies, procedures, and workflow processes to all staff within the SCM Unit and the Department.
  • Design and develop, implement, and maintain effective and efficient control systems/ measures to ensure compliance to the policy, procedures, and processes on continuous basis.
  • Prompt and cost-effective acquisition of goods and services or works by providing proper governance, tactical guidance on all SCM matters and activities to ensure consistent and adherence to best practices in the Public Sector.
  • Ensure cost effective, efficient, and economic process is utilized in approaching total potential in SCM.
  • Consolidate all inputs and reviews for compiling the annual procurement plan of the Department.
  • Ensure that the annual procurement plan is submitted on time at National Treasury.
  • Reviews on practice notes, instruction notes, circulars and notes as they are issued by National Treasury from time-to-time, and incorporate such on the SCM Policy, procedure manual and Sop's for the approval of the Director-General as well as the Programme Managers in different business units.
  • Handles all the Demand and Acquisition Management enquiries – procurement of goods and services, or works on all aspects: urgent, emergency cases and ensure that they all comply or are in accordance with the prescripts and within the legislative framework.
  • Responsible for Human Resource Management and Staff Supervision in Demand and Acquisition Management in Supply Chain.
  • Oversees the staff development, capacity building, coaching and mentoring, training and development with SCM Unit.
  • Ensure proper monitoring and evaluation, utilization of human resources and monitor employee's performance and appraisals effectively.
  • Provide Operation Leadership to ensure optimum service delivery, staff development, evaluation, feedback provision, discipline, an ongoing coaching and mentoring.
  • Ensure the development and review of the sourcing strategies, considering the current and future needs, product development, assessment of market trends and competitiveness.
  • Design and implement internal control measures/ systems for risks, fraud, and corruption identification as well as elimination measures thereto.
  • Ensure proper acquisition of goods and services or works requested are properly motivated for and authorized accordingly by responsible managers/ persons and are aligned with the budget or within the budget limitations or budgeted for.
  • Critique the specifications/ clear all requests requirements are articulated and properly analyses before implementation.
  • Prepare and coordinate the planned project, programme, and related incidental duties are executed effectively and efficiently.
  • Identify any fraudulent activities and implement an action plan.
  • Identify risk and implement action plan.
  • Audit action plan to address the audit findings identified.
  • Develop and implement effective risk measure to eliminate exposure thereto, define the risk appetites for each SCM activities.
  • Facilitate and report effectively on all risks identified to all stakeholders.
  • Management of tenders/bids processes in line with the applicable legislative frameworks and SCM prescripts.
  • Advertisement of tenders/bids on government tender bulletin, e-Tender Portal.
  • Opening and closing of the tender/bid box, register bids received on the register.
  • Preparation of the tender/bid documents and the briefing session certificates, briefing session meetings.
  • Conduct supplier vetting or screening in the National Treasury website and prepare the bid evaluation documents/ templates aligned with a specific tender/bid.
  • Convene, take minutes on either of the bid committees or chair such committee – Bid Specification, Evaluation, and Adjudication Committees.
  • Advertised the awarded tenders on the government tender bulletin, e-Tender Portal and the Departmental website once the award is finalized as well as safekeeping all the tender documents.
  • Ensure proper management of service level agreements (SLAs)/ contracts entered into between the Department and various service providers, their appointment, acquisition of goods, services and works.
  • SRSA – 5 years and DSAC – 1 year and 1 month
  • Reason for Leaving Company: Promotional post and career growth.

Assistant Director: Acquisition Management

DEPARTMENT OF PUBLIC SAFETY, SECURITY, AND LIAISON – THEN LATER CALLED DEPARTMENT OF POLICE, ROADS AND TRANSPORT
08.2011 - 03.2015
  • Supervised all the activities of supply chain officials at Acquisition Management Unit.
  • Supervise the proper implementation of SCM practices.
  • Responsible to address all the SCM enquiries and ensure correct implementation of SCM practices.
  • Provide guidance and advice to all officials of the Department on all SCM matters to enhance correct implementation of SCM practices, procedures, policies and prescripts.
  • Develop an effective, efficient and safe keeping of all documents and filling systems within the Unit.
  • Develop and maintain a Demand and Acquisition Management strategies and processes for the Department.
  • Develop and monitor the compliance of the consolidated annual procurement plan for the department and the end-user.
  • Monitor and manage supplier performance and make necessary interventions as and when a need arise or necessary, problem-solving and finding common ground and feasible solution.
  • Management of existing Service Level Agreement (SLA)/ contracts entered into between the Department and the various service providers/ suppliers and the National and Provincial Treasury.
  • Carry out and execute the secretariat duties and responsibility organizing the meetings for the Bid Adjudication Committee (BAC).
  • Ensure proper control on all the documents in the unit (SCM), proper filling systems are in place with regards to all external and internal operations.
  • Ensure that there is authorization on the procurement of the Provincial Treasury CRA system.
  • Supervise, development, coach and mentor of all sub-ordinates – staff/ personnel management.
  • Ensure proper compliance to all officials and visitors to access control on all procedures – at various site meetings, briefing sessions, Auditor-General and Internal Audit teams at archives.
  • Reconcile the Department's and individual accounts from Vodacom and Telkom on monthly basis.
  • Assist with the logistical bookings for all staff or officials (accommodation – conferencing, flights, car hire and shuttle services).
  • Receives invoices from Travel Management Agency, capture the invoices for booking clerks to update and ensure proper distribution for Finance Manager to implement or process the payment.
  • Projects worked on: Contractor Development Programmes (CDP), Public Transport Constructions, Road Maintenance, Rehabilitations.
  • Reason for Leaving Company: Promotional position and career progression.

Supply Chain Practitioner

DEPARTMENT OF PUBLIC SAFETY, SECURITY, AND LIAISON
11.2009 - 07.2011
  • Responsible to supervise all the activities of Supply Chain Clerks at Demand and Acquisition Management.
  • Ensure proper implementation of Supply Chain Management prescripts, practices and procedures.
  • Responsible for addressing all SCM enquiries and ensure correct implementation of SCM practices.
  • Provide guidance and advice to all officials of the Department on all supply chain matters to enhance correct implementation of the SCM practices, procedures, policies and prescripts.
  • Manages the monitoring and evaluation of the supplier performance and provide support, necessary interventions as and when a need arise or necessary to solve the problem identified to reach a common ground or feasible solution.
  • Managers the existing and new Service Level Agreements (SLAs)/ contract entered into between the Department and various suppliers/ service providers as well as that entered into on behalf of the department by Provincial and National Treasury.
  • Authorises the procurement on Provincial Treasury CRA system.
  • Supervise and developed the sub-ordinates and update staff on information that affects and concerns them – staff/ people management.
  • Execute the secretariat duties for the Bid Adjudication Committee (BAC) and responsible for meeting arrangements, preparation of the bids to be adjudicated.
  • Ensure proper control over and control, reconciliation on the Departmental account with individuals and Vodacom and Telkom accounts on monthly basis.
  • Receives invoice from Travel Management Agencies, capture for the booking clerk to distribute and update them for the finalization by the Finance Manager to process payment.
  • Projects worked on: Contractor Development Programmes (CDP), Public Transport Constructions, Road Maintenance, Rehabilitations.
  • Reason for Leaving Company: Promotional position and career progression.

SCM Clerk

DEPARTMENT OF SAFETY, SECURITY AND LIAISON (DSS&L)
10.2008 - 10.2009
  • Coordinate the travelling arrangement for the department (booking clerk).
  • Ensuring that the Travel Policy is in place, implemented in line with Treasury Regulations and PFMA are adhered to.
  • Record and administering the No-show ensure the correct data is on the Nappi files so that Nappi files can be distributed to clients.
  • Display the high standards of customer services to various clientele for both internal and external stakeholders.
  • Receiving, verifying and prepares the travel invoices for certification by the end-users/ clients and ensure that payments thereof is implemented or processed by the accounts department.
  • Ensure proper execution and implementation of the Request for Quotations (RFQ) processes receives and compile the checklist on requisitions, specifications or terms of references (TOR) and the quotations received from the suppliers or service provider.
  • Invite the services providers for quotations, assess the requirements against the quote, make proper recommendations for final approvals for ordering stage/ generation of a purchase order.
  • Do the checks and balances on the invoices received with the Basic Accounting Systems (BSA) and reconcile the travel management account.
  • Prepare the Bid Documents for quotations above the R 30 000.00 threshold, prepare a summary or comparative schedule and ensure that the quotations comply with the Preferential Procurement Policy Framework Act (PPPFA), Act No. 5 of 2000.
  • Ensure proper adherence of advertising the tenders/bids on the Government Tender Bulletin, Departmental Website and other various media platforms (various newspapers – local and national).
  • Responsible for the Tender/ Bid Administration processes: preparation of the tender/bid documents, preparation of the presentations for the briefing sessions (at time present the tender/bids) before the potential service providers/ suppliers, ensure opening or closing of the tenders/bids and proper registration on the received tenders/bids documents as well as safe keeping thereof.
  • Responsible for the registration of the new suppliers on the supplier database, monitor and update the supplier's status on the database.
  • Reason for Leaving Company: Promotional position and career progression.

Project Coordinator and Facilitator

UNIVERSITY OF FREE STATE (UFS) – DEPARTMENT OF PUBLIC MANAGEMENT AND ADMINISTRATION
09.2005 - 02.2007
  • Facilitator: Career Preparation Programme – An Introduction to Public Management Course.
  • Develop the study guide in accordance with the syllabus and manage a comprehensive filling system.
  • Responsible for coordination and the logistical arrangement (travel, car hire, flight bookings, shuttle services and accommodation arrangement, conference venue bookings, administrative matters, facilitators, and catering services) for the Local Governance Unit (LGU).
  • Engage and liaise with various stakeholder on different matters – Office of the Premier Free State Province, Municipalities in the Free State Province, Department of Local Government and Housing, Local Governance SETA (LGSETA), regarding the short courses offered, candidates or participants.
  • Assist with the Financial Statement completing of the LGU.
  • Prepare and develop the status report, manage all the correspondences within the LGU.
  • Responsible for the scheduling the Local Governance Unit Executive Committee (LGUEXCO) meetings and packs for discussions.
  • Assist with the filling, photocopies, and stationery are maintained with the office at optimal levels and is used correctly and appropriately.
  • Reconciliation of the invoices, billings from various service providers such as Vodacom, Telkom, travel and official travel claims on monthly basis.
  • Reason for Leaving Company: Fulfillment of the bursary contractual obligation at the Department of Safety, Security and Liaison.

Messenger and Assistant Administrator

DRR'S STEGMANN AND PARTNERS PATHOLOGISTS
12.1997 - 11.1999
  • Collected and delivery of blood specimens (sample) and results to and from the Hospitals wards and Doctor's consulting rooms, and back laboratory.
  • Assist with filling and general administration in the laboratory.
  • Receiving and referring the visitors to the relevant officials, attended to queries from visitors and clients.
  • Making proper arrangements for visitor's parking areas and clients.
  • Assist with filling, photocopying of documents and booking of boardrooms for meetings.
  • Handles and ensure the office and laboratory equipment and stationery are maintained within the office, the equipment is issued correctly and optimally in accordance with the needs of the doctors.
  • Place proper replenishment stock level within all the hospital wards and doctor's consulting rooms.
  • Reason for Leaving Company: Retrenched due to restructuring.

General Worker and Asset Clerk

SANLAM INSURANCE COMPANY
04.1996 - 11.1996
  • Responsible for Logistical Arrangement: ensure that assets received at the Head Office (Bloemfontein) are dispatched to the various regional offices, branches within and around Free State and Northern Cape Provinces.
  • Implementation and Maintenance of the Asset Register: Ensure that all the office furniture (assets) is recorded, bar coded, counted, safe guarded and stock of such assets is taken on regular basis.
  • Ensure continuous update of the asset register by barcoding and capturing all the assets on the register.
  • Reason for Leaving Company: Contract expired.

Education

Post Graduate Diploma in Project Management (PGD PM) -

University of Stellenbosch

Master of Public Administration (MPA) - undefined

University of South Africa (UNISA)

Master of Business Administration (MBA) - undefined

Regent Business School (RBS)

Bachelor of Administration Honors (B. Admin. Hons) - undefined

University of Free State (UFS)

Bachelor of Administration (B. Admin.) - undefined

University of Free State (UFS)

National Diploma in Law (Paralegal Studies) - undefined

University of Johannesburg

Programme in Public Procurement and Supply Chain Management Certificate - undefined

University of South Africa (UNISA)

Senior Certificate (Matric/ Standard 12) - undefined

Kanana Secondary School (Orkney)

Skills

Proficient in delivering presentations

Certification

Security Clearance Certificate on the Secret Level, State Security Agency of the Republic of South Africa (SSA), 05/2025

Conference Papers

  • INTERNATIONAL ASSOCIATION OF SCHOOLS AND INSTITUTES OF ADMINISTRATION-INTERNATIONAL INSTITUTE OF ADMINISTRATIVE SCIENCE (IASIA-IIAS), Understanding the reflections on Employee Assistance Programs in South Africa public service: Views from a case study of the Department of Sports and Recreation South Africa, 07/26/2022 - 07/30/2022
  • ASSOCIATION OF SOUTHREN AFRICAN SCHOOLS AND DEPARTEMENTS OF PUBLIC ADMINISTRTAION AND MANAGEMENT – (ASSADPAM), Correlation between Workplace Insecurities and Contemplates to leave amidst lack of consultation during change: An Analysis of the changes from a public sector case study, 03/19/2024 - 03/20/2024
  • INTERNATIONAL ASSOCIATION OF SCHOOLS AND INSTITUTES OF ADMINISTRATION - (IASIA), The exercise of administration governance during change: A synopsis from the findings of the role of public sector managers in relocation of functions, 07/01/2024 - 07/05/2024

Personal Information

  • Available: 30 Working days' notice
  • Ethnicity: African
  • Gender: Male
  • Nationality: South African

Timeline

Supply Chain Manager – Seconded

DRIVING LICENCE CARD ACCOUNT (DLCA)
09.2022 - 07.2023

Demand, Bid Administration and Contract Manager

ROAD TRAFFIC MANAGEMENT CORPORATION (RTMC)
06.2021 - Current

Deputy Director: Policy, Planning, Demand and Acquisition Supply Chain Management {SRSA} and Deputy Director: Demand and Acquisition Management

DEPARTMENT OF SPORT, ARTS, AND CULTURE {DSAC} AND DEPARTMENT OF SPORTS AND RECREATION SOUTH AFRICA {SRSA}
04.2015 - 05.2021

Assistant Director: Acquisition Management

DEPARTMENT OF PUBLIC SAFETY, SECURITY, AND LIAISON – THEN LATER CALLED DEPARTMENT OF POLICE, ROADS AND TRANSPORT
08.2011 - 03.2015

Supply Chain Practitioner

DEPARTMENT OF PUBLIC SAFETY, SECURITY, AND LIAISON
11.2009 - 07.2011

SCM Clerk

DEPARTMENT OF SAFETY, SECURITY AND LIAISON (DSS&L)
10.2008 - 10.2009

Project Coordinator and Facilitator

UNIVERSITY OF FREE STATE (UFS) – DEPARTMENT OF PUBLIC MANAGEMENT AND ADMINISTRATION
09.2005 - 02.2007

Messenger and Assistant Administrator

DRR'S STEGMANN AND PARTNERS PATHOLOGISTS
12.1997 - 11.1999

General Worker and Asset Clerk

SANLAM INSURANCE COMPANY
04.1996 - 11.1996

Master of Public Administration (MPA) - undefined

University of South Africa (UNISA)

Master of Business Administration (MBA) - undefined

Regent Business School (RBS)

Bachelor of Administration Honors (B. Admin. Hons) - undefined

University of Free State (UFS)

Bachelor of Administration (B. Admin.) - undefined

University of Free State (UFS)

National Diploma in Law (Paralegal Studies) - undefined

University of Johannesburg

Programme in Public Procurement and Supply Chain Management Certificate - undefined

University of South Africa (UNISA)

Senior Certificate (Matric/ Standard 12) - undefined

Kanana Secondary School (Orkney)

Post Graduate Diploma in Project Management (PGD PM) -

University of Stellenbosch

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