Zinia Tshepiso Moloi
Germiston
Summary
Seeking recruitment position or administration work
Overview
21
21
years of professional experience
1994
1994
years of post-secondary education
Work History
E-Commerce Marketing Administrator
GALLAGHER POWER FENCE SA
06.2021 - Current
- Report to: Sales Manager
- Systems used: Ms Office, Teams, SAP, Mailchimp, Shopify, Google Analytics
- Supervision of staff: 1 Intern
- Build and maintain sales & marketing information distribution channels by way of social media and online services.
- Enrollment of clients as registered members of the GSA platform is a basic deliverable for this position.
- A minimum target for enrollment will be set on a quarterly basis.
- Supporting marketing initiatives
- Creating and managing mailing lists
- Building and publishing email newsletters on a regular basis
- Handling product and service launches on social media, online and via email marketing
- Creating and editing marketing material
- Research market trends
- Identifying and engaging with customers over the phone, via email and online
- Creating and sourcing content for digital platforms
- Monitor web analytics and internal data sources (Social Media and Google)
- Maintain integrity of computerized systems supporting the online ordering operations (i.e. Shopify online store)
- Maintain, update, and publish website content including product information, inventory levels and imagery
- Work as part of a team to meet customer needs and sales goals on a day-to-day basis
- Assist the sales team during times of high demand
- Maximizing sales opportunities through the development of customer relationships.
- Overseeing the implementation and being accountable for all e-Commerce websites, ensuring that they are accurate, consistent, and current.
- Regular changes to the pages of the eCommerce websites including creating copy and changing imagery.
- Ensuring optimized images are used for social media and websites, and editing or adjusting images accordingly.
- Optimizing SEO tags, keywords and key phrases on websites and search engines
- Monitor website usage statistics and trends, creating and updating weekly and monthly reports.
General Office Clerk
GALLAGHER POWER FENCE SA
06.2018 - Current
- Report to: Executive Office Manager
- Systems used: Ms Office, Teams and SAP
- Supervision of staff: None
- RECEPTION: Greetings all visitors
- Transferring calls as necessary
- Handling queries and complaints via phone and escalating to the relevant person
- Taking and ensuring messages are passed to the appropriate staff members on a timely basis
- Diary management for meeting rooms
- Ordering and maintenance of stationery
- Filing and ad-hoc administrative duties
- Beverage (Tea, coffee, and water) are readily available
- Receiving and dispatching of deliveries to relevant employees
- INTERNAL TRAINING: Ordering of manuals for scheduled training
- Organize food and refreshment for trainees
- Liaise with the trainer throughout the scheduled training for any needs
- Upon receiving certificate liaise with candidate for picking up the certificates
- SAP: Although this task was redirected to the technical department, I did it for 2 years and I am comfortable with task.
- Received units from clients and wrote it in the repair request book
- Captured information on SAP by creating an RGA
- Once RGA is done, I then create a quotation for the technician to work on
- I had the ability to check stock availability on SAP
- Could search for the sales order using an invoice number
- If part is non-existing, I would request New Zealand to create a part for me
- ENCODING CARDS: Upon receiving communication from the logistic controller, I check if site is existing on system
- If it is a new site, I request an INI file. Once received I then create a file for the new site
- Number all cards. Encode cards
- Spot check if all numbers are sequenced
- PROJECTS: I have had the honour of being tasked with overseeing a welcome box for channel partner project.
- This was outsourced and brought in New Zealand previously at a cost including exporting.
- I managed to source a company that manufactured a replica of the welcome box and was able to include ISO logo.
- I am at the result of the project with printing and the boxes will be given during the roadshow for Access Control team.
Recruitment Consultant
DANTE PERSONNEL
06.2017 - Current
- Report to: Branch Manager
- Systems used: Ms Office and Placement Partner
- Supervision of staff: None
- Client liaison: Maintain existing client database by having a full understanding of the Client business as well as their recruitment needs
- Searching and developing of new clients
- Effective fee and terms and conditions negotiations on behalf of the company
- Conducting research around potential clients
- Arranging client visits with new and existing clients
- Managing client meetings and presentations
- Weekly telesales in search of new business
- Drafting down a detailed job specification by assuring that there is a full understanding of the client's specific needs and the clients company and value system
- Being an advisor to clients where and when needed
- Drafting advertisements on various internet sites like PNet and Career Junction, Carers24 and Linkedin
- Offering headhunting services to the client
- Review and matching of the 3 strongest candidates to the job specification
- Arranging interviews according to clients' needs
- Follow up with client after interview
- Closing again on what exactly the client s needs are
- Assist with extending offers to candidates. Negotiating and giving advice where needed
- Following up with clients on a regular basis after the candidates has started to be able to give after sale service as well as to predict possible problems Coming up with possible solutions where needed
- Candidate Liaison: Recruiting from junior to executive level on different salary scales
- Filtering job applications and short listing of potential candidates
- Searching for potential candidates for a specific job specification as well as potential candidates to market
- Headhunting - identifying and approaching suitable candidates for a specific job specification
- Setting up and conducting structured and comprehensive interviews daily with potential candidates
- Acting as an advisor to the candidates
- Building strong relationships with candidates by fully understanding their needs and keeping in touch on a regular basis
- Marketing of strong candidates to the marketplace, making sure to match the specific needs of the candidate by thorough research of potential companies
- Arranging interviews for the candidate at the client and making sure that the candidate is fully prepared and has a good understanding of the company and the position and what to expect
- Follow up with the candidate after the interview
- Providing professional feedback to the candidate after the interview
- Presenting candidates with potential offers and giving advice where needed
- Assisting candidates with their resignation process
- Following up with candidates after they have accepted an offer to make sure all their needs and questions are taken care of
- Following up with candidates after they started on a regular basis to make sure there is no potential problems and assisting where needed
- Administration Duties: Advertising on job portals as well as social media
- Administering a monthly newsletter
- Administering full screening process reference checks, Kroll checks etc.
- Ensuring that terms and conditions are met by both parties
- Dealing with various HR related issues like giving advice on the Labour Relations Act especially pertaining to recruitment - including contract of employment etc.
- Doing research and searching for candidates and clients on the internet
- Keeping own database up to date
- Preparing CVs and correspondence to forward to clients in respect of suitable applicants
- Attending sales meetings
- Compiling weekly reports to management regarding existing business as well as sales records
- Build trust and gain confidence of candidates, clients, and colleagues
- Help other consultants with job specifications when required i.e. searching for candidates, interviewing, client liaison etc.
- Responding to emails and assisting with ad hoc telephone calls
- Looking to work in a stable industry
Recruitment Consultant
SPA SENSE
09.2015 - 05.2017
- Report to: Branch Manager
- Systems used: Ms Office and Placement Partner
- Supervision of staff: None
- Advertising and Screening: Sourcing of applications different channels i.e. networking, database, headhunting, internet tools (PNET, Best Jobs, Job mail, and career junctions)
- Proper Screening of candidates (interviewing, Reference, ITC, and Credit checks) and matching of CV s (100%) as per client requirements
- Ensuring well matched CV s are proposed to clients timeously (ideally within 24 hours of receiving the job spec from the client which is the turnaround time)
- Ensuring all specs are advertised on relevant websites
- Interviewing: Organizing client interviews and ensuring that candidates are properly briefed on client, vacancy, contact person, address, and direction
- Ensuring that all candidates are aware of what is required of them during the interview
- Making of interview packs for candidates for client briefing
- Pro-active involvement regarding client s current and future resource/technology requirements
- Lease with client the terms and conditions regarding cv submissions
- Liaison with client re- specs, rates etc. . . . when required
- Getting feedback from clients on candidate s performance
- Visiting the client on a regular basis for client updates and ensuring the candidates placed within the company are performing
- Finalization of contract start and end dates, clients rates and candidates salary
- Ensure all flights and visas are up to date for the candidates
- Placements of international and National candidates
- Ad hoc duties for management
Project Administrator/Receptionist
ARC RYTHM
10.2013 - 12.2014
- Report to: Business Owner
- Systems used: Ms Office
- Supervision of staff: None
- Placing calls
- Managing budgets and expenditure
- Coordinating meetings
- Taking minutes
- Organizing venues
- Planning projects
- Updating the project calendar
- Creating Power Point presentations
- Performing administrative duties
- Tracking projects
- Recommending changes
- Following instructions
- Keeping updates on compliance regulations
- Resolving issues related to the project
- Assessing staff performance
- Procure contractors and service providers
Recruitment Consultant Labour Broker
CONTRACT MANAGEMENT SOLUTIONS
01.2012 - 06.2013
- Report to: Business Owner
- Systems used: Ms Office
- Supervision of staff: None
- Advertising and Screening: Sourcing of applications different channels i.e. networking, database, headhunting, internet tools (PNET, Best Jobs, Job mail, and career junctions)
- Proper Screening of candidates (interviewing, Reference, ITC, and Credit checks) and matching of CV s (100%) as per client requirements
- Ensuring well matched CV s are proposed to clients timeously (ideally within 24 hours of receiving the job spec from the client which is the turnaround time)
- Ensuring all specs are advertised on relevant websites
- Interviewing: Organizing client interviews and ensuring that candidates are properly briefed on client, vacancy, contact person, address, and direction
- Ensuring that all candidates are aware of what is required of them during the interview
- Making of interview packs for candidates for client briefing
- Pro-active involvement regarding client s current and future resource/technology requirements
- Lease with client the terms and conditions regarding cv submissions
- Liaison with client re- specs, rates etc. . . . when required
- Getting feedback from clients on candidate s performance
- Visiting the client on a regular basis for client updates and ensuring the candidates placed within the company are performing
- Finalization of contract start and end dates, clients rates and candidates salary
- Ensure all flights and visas are up to date for the candidates
- Placements of international and National candidates
- Ad hoc duties for management
Service Consultants
DISCOVERY HEALTH
07.2010 - 02.2011
- Report to: Team Leader
- Systems used: Ms Office
- Supervision of staff: None
- Taking calls and dealing with Discovery queries
- Dealing with queries from franchises, brokers & the public
- Dealing with all queries through to resolution
- Admin functions
- Policy changes to the product
- Assisting with escalated queries from brokers and franchises
Recruitment Consultant Labour Broker
CONTRACT MANAGEMENT SOLUTIONS
10.2007 - 06.2010
- Report to: Business Owner
- Systems used: Ms Office
- Supervision of staff: None
- Advertising and Screening: Sourcing of direct through as many channels as possible i.e. networking, database, headhunting, internet tools (PNET, Best Jobs, Job mail, and career junctions)
- Proper screening of candidates (interviewing, Reference, ITC, and Credit checks) and matching of CV s (100%) to client requirements
- Ensuring well matched CV s are proposed to clients timeously (ideally within 24 hours of receiving the job spec from the client (turnaround time)
- Ensuring all specs are advertised on relevant websites
- Conduct interviews: Organizing client interviews and ensuring that candidates are properly briefed on client, vacancy, contact person, address, and direction
- Ensuring that all candidates are aware of what is required of them during the interview
- Making of interview packs for candidates for client briefing
- Pro-active involvement regarding clients current and future resource/technology requirements
- Communication with client in terms of cv s submission
- Discuss with client re-specs
- Getting feedback from clients on candidate and updating of candidates on the status of their application
- Visiting the client on a regular basis for client updates and ensuring the candidates placed within the company are performing
- Special clients visit for Easter and Christmas delivery little hampers for the client (Public Relations)
- Finalization of contract start and end dates, client rates, candidate salaries and ensuring all documents are signed and confirmed for both parties
- Ensure all flights and visas are up to date for the candidates
- Assist contract placed candidates with LDC s or salary queries
- Placements of international and National candidates
- Ad hoc duties for management
Validation clerk Meter Reading
GAUTENG METER READERS
10.2006 - 09.2007
- Report to: Business Owner
- Systems used: Ms Office
- Supervision of staff: None
- Capturing readings, Customer queries
- Validation of reading for Eskom distribution.
- Working on exception and management reports and Office support
Front Office Manager
OVATIONS TECHNOLOGY
05.2005 - 12.2005
- Report to: Director
- Systems used: Ms Office
- Supervision of staff: None
- Manage all office related duties i.e. dealing with the landlord, maintenance, reception and cleaning staff, groceries, photocopiers and faxes
- Daily management and all relating secretarial duties for all 5 Directors
- Travel arrangements for Directors
- Compile letters of employment for the group (Johannesburg, Pretoria, Durban, and Cape Town)
- Leave controller for permanent staff
- Manage IT related queries for office daily
- Attend to client liaison
- All function co-ordination
- Involved in recruitment of administration staff, placing adverts, short listing candidates and interviewing
- General secretarial duties for all directors
- Typing, messages, screening of calls
- Compiling of reports, capturing of valuation information
- Bar and Food orders, invitations etc
- Update attendance, leave register and telephone list
- Reception duty roster
- Building security, access cards, manager's duty roster any queries and concerns
- Assist HR department with distribution of confidential documentation i.e. payslips, increase letters, incentive bonuses and warning letters
- Manage telephone directory Goldfields
- Co-ordinate staff training
Education
High School - Grade 11
TASK ACADEMY
Skills
- Ms Word
- Ms Excel
- Ms Power Point
- Ms Outlook
- Internet
- Vista
- Windows XP Professional
- Goldfields
- Placement Partner
- SAP
Languages
- Sesotho
- English
Job Indicators
14, Office Administration, Recruitment, E-Commerce, Grade 11, Ms Office, Placement Partner, SAP
Personal Information
- ID Number: 790713 0822 082
- Gender: Female
- Nationality: South African
- Driving License: Code C1 (10)
- Marital Status: Not Married
Languages
English
Proficient
C2
Timeline
E-Commerce Marketing Administrator
GALLAGHER POWER FENCE SA
06.2021 - Current
General Office Clerk
GALLAGHER POWER FENCE SA
06.2018 - Current
Recruitment Consultant
DANTE PERSONNEL
06.2017 - Current
Recruitment Consultant
SPA SENSE
09.2015 - 05.2017
Project Administrator/Receptionist
ARC RYTHM
10.2013 - 12.2014
Recruitment Consultant Labour Broker
CONTRACT MANAGEMENT SOLUTIONS
01.2012 - 06.2013
Service Consultants
DISCOVERY HEALTH
07.2010 - 02.2011
Recruitment Consultant Labour Broker
CONTRACT MANAGEMENT SOLUTIONS
10.2007 - 06.2010
Validation clerk Meter Reading
GAUTENG METER READERS
10.2006 - 09.2007
Front Office Manager
OVATIONS TECHNOLOGY
05.2005 - 12.2005
High School - Grade 11
TASK ACADEMY