Zinhle Grace Ngubane

• Inventory Management Control within the company from receiving of Raw Materials through to dispatching of finished goods
• Stock take: weekly and monthly (raw materials, finished goods and trays)
• Ensure that the Bill Of Material (BOM) is correctly captured on the system at the beginning of every month and ensure that any changes made during the month are updated.
• Balancing of daily production between the production and dispatch departments
• Ensuring that bread is transferred correctly on the system Microsoft Dynamics (Great Plains)
• Value Chain reconciliation
• Monitoring of stock variances (losses and gains) including conversion factors and report on them (variance analysis)
• Prepare and conduct daily INVOCOMS (daily meeting) to measure performance and come up with corrective measures
• Work with a finance team which includes a Creditor’s/Cashbook clerk, Debtor’s clerk, Filing clerk and an admin relief clerk
• Purchasing: requisitions and opening of purchase orders
• Receiving: Processing of received goods on the system (delivery notes and Invoices)
• Assist in processing creditors’ recons and ensure payments are within the agreed payment terms
• Assist in checking the cashier recons and balancing them back to deposit slips collected by CIT
• Assist with daily and monthly cashbook balancing
• Reporting on Outsourced labour weekly and monthly
• Handling of petty cash and performing monthly reconciliation
• Work closely with the site accountant to prepare weekly and monthly reports including Profit Statement
• Assisting the Site Accountant in balancing accounts including control/management accounts
• Manage month-end closing activities efficiently, ensuring accurate and timely financial reporting
• Processing General Journals and Accruals
• Assisting the Site Accountant with General Ledger Recons
• Assisting the Site Accountant with budget preparations and Presentation
• Participate in Fixed asset verification and reconciliations
• Perform Gap analysis in order to ensure that the Internal Standard Operating Procedures are being adhered to
• Proving information to internal and external auditor; and assist in resolving audit findings
• Manage time efficiently in order to complete all tasks within set deadlines

• Receiving invoices from the service providers (suppliers) and prepare pro-formas and payment vouchers
• Do a budget check on JDE E1 system and record it on the pro-forma
• Make copies and prepare a delivery note of the invoices being submitted for payment for document retention
• Deliver the invoices to the Accounts Payables (AP) department for payment
• Receive cession documents from suppliers, do the necessary checks, submit to financial officer to sign and submit the cession document to AP department
• Prepare monthly creditors working papers and reconciliations
• Assist in the preparation of Annual Financial Statements (AFS) by preparing creditors working papers and reconciliations and preparing commitment certificates including operating lease figures received from the accountants (Mid-term and final)
• Prepare and submit journal entries (main journals, costing transfers and reversing main journals) monthly and during AFS periods
• Assist in managing and training Interns within the department
• Assist project engineers when required in ensuring that the payment process runs smooth
• Prepare stores requisitions and collect the goods required by the department
• Assist financial officer with the auditors requests during AFS period and assist in resolving auditors queries.
• Deal with suppliers over the phone and attend to any queries
• Attend meetings, attend to emails and perform any other adhoc duties
• Document maintenance and filing

My key responsibilities included

• Supplier invoice verification for payment purposes
• Receiving of supplier statements and preparing the creditor’s reconciliations
• Preparing for payment based on the agreed payment terms
• Dealing with supplier queries
• Attend to auditor’s queries and assist in resolving findings

• Inventory Management Control within the company from receiving of Raw Materials through to dispatching of finished goods
• Stock take: weekly and monthly (raw materials, finished goods and trays)
• Ensure that the Bill Of Material (BOM) is correctly captured on the system at the beginning of every month and ensure that any changes made during the month are updated.
• Balancing of daily production between the production and dispatch departments
• Ensuring that bread is transferred correctly on the system Microsoft Dynamics (Great Plains)
• Value Chain reconciliation
• Monitoring of stock variances (losses and gains) including conversion factors and report on them (variance analysis)
• Prepare and conduct daily INVOCOMS (daily meeting) to measure performance and come up with corrective measures
• Work with a finance team which includes a Creditor’s/Cashbook clerk, Debtor’s clerk, Filing clerk and an admin relief clerk
• Purchasing: requisitions and opening of purchase orders
• Receiving: Processing of received goods on the system (delivery notes and Invoices)
• Assist in processing creditors’ recons and ensure payments are within the agreed payment terms
• Assist in checking the cashier recons and balancing them back to deposit slips collected by CIT
• Assist with daily and monthly cashbook balancing
• Reporting on Outsourced labour weekly and monthly
• Handling of petty cash and performing monthly reconciliation
• Work closely with the site accountant to prepare weekly and monthly reports including Profit Statement
• Assisting the Site Accountant in balancing accounts including control/management accounts
• Manage month-end closing activities efficiently, ensuring accurate and timely financial reporting
• Processing General Journals and Accruals
• Assisting the Site Accountant with General Ledger Recons
• Assisting the Site Accountant with budget preparations and Presentation
• Participate in Fixed asset verification and reconciliations
• Perform Gap analysis in order to ensure that the Internal Standard Operating Procedures are being adhered to
• Proving information to internal and external auditor; and assist in resolving audit findings
• Manage time efficiently in order to complete all tasks within set deadlines

• Driver Reconciliation process as per the standard operating procedures, Ensure customer orders are executed
• Ensure that valid proof of delivery is returned to site in order to ensure that the customers have an obligation to pay the company
• Investigate outstanding proof of delivery for account customers to eliminate comebacks
• Ensure that cash is banked by the drivers accordingly for cash on delivery customers
• Reasons for order exceptions provided to Route Controller/Supervisor
• Monitor Crate movement on the Drivers routes and ensure accuracy to the stock dispatched
• Ensure Service levels to all different departments with the company
• Attending and conducting INVOCOMS (daily meetings)
• Information sharing as per company policies and procedures
• Information feedback to relevant department as per standard operating procedures
• Performance gaps identified and reported to supervisor and/Route Controller

• Tracing of taxpayers public officers and trustees for submission of outstanding returns and payments
• Tracing of VAT vendors, Employee Tax and PAYE for submission of outstanding returns and payments
• Interacting with taxpayers via telephone in order to assist in arranging for the submission of outstanding returns and payments
• Assist taxpayers telephonically with all queries regarding outstanding returns to ensure timeous submission and also to make necessary payment arrangements with taxpayers
• General administration.