ZIMASA MALAWANA
OFFICE ADMINISTRATOR
CAPE TOWN,WC
Summary
Incredibly resourceful Administrator who applies exceptional organizational skills while managing both smaller and larger teams. Adept at performing various administrative and managerial tasks and executing process improvement. Focused on ensuring efficient office operations through effective management methods.
Overview
16
16
years of professional experience
2008
2008
years of post-secondary education
Work History
Personal Assistant
New Property Ventures
01.2019 - Current
- Act as a first point of contact: dealing with correspondence and phone calls
- Manage diaries and organise meetings and appointments
- Remind the manager of important tasks and deadlines
- Manage databases and filing systems
- Implement and maintain procedures/administrative systems
- Handle requests and queries appropriately
- Draft letters to tenants
Debtors and Creditors Departments (additional assistance)
New Property Ventures
01.2018 - Current
- Processed invoices
- Compiled CoCT bills for invoicing
- Compiled Debtors monthly report
- Updated tenants' accounts to reflect recent payments
- Drafted and sent letters of demand to tenants with unpaid rent
- Updated current leases
- Performed recons on banks and tenants' accounts
Receptionist
New Property Ventures
01.2016 - Current
- Greeted clients and visitors with a positive, helpful attitude.
- Assisted clients in finding their way around the office.
- Helped maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
- Assisted with a variety of administrative tasks including copying, faxing and taking notes.
- Prepared meeting and training rooms.
- Answered phones in a professional manner, and routed calls as necessary.
- Sorted and distributed mail.
- Scheduled appointments.
Receptionist
RSAWEB
05.2012 - Current
Debt Collector
RCS Group
08.2010 - 05.2012
- Collected outstanding debts from clients and achieved collection target to ensure positive cash flow.
- Monitored slow moving accounts to identify delinquent debts.
- Reviewed collection queue to perform collection activities accordingly.
- Contacted debtors and implemented repayment schedules and terms.
- Assisted the company to take legal action against debtors by providing necessary information.
- Maintained security and confidentiality of company and customer information.
- Followed legal requirements during debt collections to avoid legal issues
Office Administrative Assistant
PROPERTY CAFE
05.2022 - Current
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Responded to inquiries from callers seeking information.
- Safeguarded company information by maintaining strict confidentiality in handling sensitive documents and records.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Debt Collector
Munnik Basson Degama
08.2009 - 08.2010
- Collected outstanding debts from clients and achieved collection target to ensure positive cash flow.
- Monitored slow moving accounts to identify delinquent debts.
- Reviewed collection queue to perform collection activities accordingly.
- Contacted debtors and implemented repayment schedules and terms.
- Assisted the company to take legal action against debtors by providing necessary information.
- Maintained security and confidentiality of company and customer information.
- Followed legal requirements during debt collections to avoid legal issues
Debt Collector
Anthony Richards & Associates
01.2009 - 08.2009
Education
NATIONAL SENIOR CERTIFICATE - GRADE 12
Stonefountain College
Skills
Client Services
undefinedTimeline
Office Administrative Assistant
PROPERTY CAFE
05.2022 - Current
Personal Assistant
New Property Ventures
01.2019 - Current
Debtors and Creditors Departments (additional assistance)
New Property Ventures
01.2018 - Current
Receptionist
New Property Ventures
01.2016 - Current
Receptionist
RSAWEB
05.2012 - Current
Debt Collector
RCS Group
08.2010 - 05.2012
Debt Collector
Munnik Basson Degama
08.2009 - 08.2010
Debt Collector
Anthony Richards & Associates
01.2009 - 08.2009
NATIONAL SENIOR CERTIFICATE - GRADE 12
Stonefountain College
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