Work Type
Full TimePart TimeLocation Preference
RemoteOn-SiteLocation: Pretoria, Gauteng
Open to relocation: Yes
ZIBELE NTENGENYANE
Administration Officer
Pretoria
Work Preference
Summary
Results-driven Administrative Professional with experience in public and private sectors, specializing in office operations and administrative coordination. Expertise in supply chain and logistics enhances understanding of procurement processes and documentation management. Strong organizational and communication skills enable effective multitasking in fast-paced environments. Proficient in Microsoft Office Suite for reporting and data management, committed to driving efficiency and continuous improvement.
Overview
2
2
Languages
1
1
Certification
9
9
years of professional experience
Work History
Acting as Health and Safety rep
Unitrans Supply Chain Solutions
03.2023 - Current
- Represent fellow employees' and electorate’s interests in the terms of occupational health and safety.
- Performed daily and monthly inspections of health and safety on site to prepare for health and safety committee meetings.
- Serve as a member, on the appropriate health and safety committee.
- Reported any health and safety deviations to my superior, advocating for employee safety.
- Investigated incidents in my area of responsibility, contributing to improved safety protocols.
- Conducted daily inspections of personal protective equipment (PPE) to ensure compliance and safety standards.
- Performed monthly inspections of fleet vehicles, verifying that fire extinguishers were current and operational.
- Served as Fire Marshal and First Aider, responsible for emergency response and safety protocols.
- Conducted workplace safety inspections and documented hazards for corrective action.
- Reported incidents and near misses, ensuring accurate records and timely follow-up.
Administrative Officer / Secretary
UNITRANS SUPPLY CHAIN SOLUTIONS
10.2022 - Current
- I have a Diploma in Public Management with strong knowledge of public sector administration and office management principles.
- Provided comprehensive administrative and secretarial support over two years in fast-paced environment, enhancing team efficiency and operations.
- Experienced in compiling reports, maintaining accurate records, and managing documentation in line with organizational procedures.
- Coordinated administrative processes including orders, reconciliations, reports, and procurement, ensuring timely completion and adherence to organizational standards.
- Strong record management skills include maintaining updated filing systems and ensuring compliance with administrative standards.
- Experience in liaising with clients and stakeholders, ensuring professional communication and good customer relations.
- Liaised with clients and stakeholders to ensure professional communication and foster positive customer relations.
- Experience handling procurement and supplier coordination, ensuring proper documentation and follow-up.
- Computer literate in MS Word, Excel, PowerPoint, Internet and E-mail, with ability to adapt quickly to online systems and platforms (e.g. Zoom, Microsoft Teams).
- Detail-oriented with strong organizational skills, capable of compiling agendas, recording minutes, and supporting academic programme administration.
- Detail-oriented with strong organizational skills, capable of compiling agendas, recording minutes, and supporting academic programme administration.
- Ensured accuracy and confidentiality in managing employee records.
- Committed to meeting operational and departmental deadlines by working extra hours.
Fleet Controller
Unitrans Supply Chain Solutions
Centurion, ZA
10.2022 - Current
- Hourly update of fleet movement, by tracking on Mix Telematics system to the client including my superiors.
- Completed detailed defect report forms to document product issues and facilitate resolution.
- Time sheet management / monitor clock-in and clock-out of drivers and general workers.
- Toolbox talk and schedule the drivers.
- Issue toll cards to drivers, and ensure Toll fees receipts obtained and recorded.
- Updated fleet movement hourly through Mix Telematics system for clients and superiors.
- Monitored fleet schedules, dispatch plans, and vehicle availability to support daily transport operations.
- Coordinated drivers, routes, and trip assignments to maintain on-time service delivery.
- Tracked fuel usage, mileage records, and maintenance requests for accurate fleet control.
- Reviewed vehicle documentation, compliance files, and licensing requirements to support audit readiness.
- Communicated with drivers and operations teams to resolve delays, breakdowns, and routing issues.
- Attend to client’s enquiries, complying to their demands and instructions.
- Coordinated safety meetings to educate team members on best practices to mitigate hazard opportunities.
- Monitored fleet movements to maintain schedule adherence and operational continuity.
- Coordinated dispatch activities, assigning vehicles based on route priorities and availability.
Administrative Intern
DEPARTMENT OF HEALTH
07.2017 - 01.2019
- PROCUREMENT
- Receiving requisitions from end-users
- Requesting quotations from suppliers
- Verifying suppliers on database
- Preparing documentation for commitment
- Generating procurement advice
- Coordinated follow-up on supplier deliveries to ensure timely receipt of merchandise
- STORES / WHAREHOUSE
- Issued requisition numbers for all requests and ensured timely stock issuance to end-users
- Ensure all receipts and issues are recorded on the SLD 4 form (Bin card/Bin record) and the balances are adjusted so as to balance with the physical stock on hand
- Ensure that before the stock is depleted and an official order is placed by the store clerk.
- FINANCE SECTION
- Follow up on delivery of merchandise from suppliers
- Receiving invoices and processing payments of departmental liabilities
- Collect and receive GRVs from procurement section
- Capture invoices received and attach with GRVs and add invoices on Logis
- Addressed queries on financial payments and account status from clients to maintain clear communication
- Ensuring that all payments are authorized and disbursed
- Capturing of batches on the Payment Voucher Registry and filling of batches for filing and record keeping
- General office administration
- Frontier Regional Hospital [internship]
Education
National Diploma - Public Management
Ikhala TVET Collage
Queenstown, South Africa01-2019
Matric - Accounting
Zwelibangile S.S
Mthatha, South Africa 04.2001 -
Skills
Data Analysis
Effective communication
Risk assessment
Teamwork and collaboration
Team collaboration
Problem-solving
Certification
Driver's License: Code B
Personal Information
Driving License: Code B
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Acting as Health and Safety rep
Unitrans Supply Chain Solutions
03.2023 - Current
Administrative Officer / Secretary
UNITRANS SUPPLY CHAIN SOLUTIONS
10.2022 - Current
Fleet Controller
Unitrans Supply Chain Solutions
10.2022 - Current
Administrative Intern
DEPARTMENT OF HEALTH
07.2017 - 01.2019
Matric - Accounting
Zwelibangile S.S
04.2001 -
National Diploma - Public Management
Ikhala TVET Collage