ZEZETHU SKOSANA
Cape Town,South Africa
Summary
Organised and dedicated Administrative Assistant/Project administrator's assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments. Seeks solutions to problems and applies extensive analytical knowledge to findings. Adept at multi-tasking, leading group discussions and managing projects.
Overview
2
2
years of professional experience
7
7
years of post-secondary education
Work history
Intern Project Administrator
City of Cape Town
Cape Town, South Africa
10.2022 - 09.2024
- Providing support to project manager doing project planning, financial administration and contract management for over 1 year 6 months.
- Creating stock reservation,purchase order,requisition, capturing, and parking journals for City of Cape Town trainings on SAP.
- Assist in project planning, scheduling, and coordination of tasks.
- Maintaining project documentation, Data filing, Records Management, organizing project-related materials, and SharePoint design to store Projects Documents.
- Created digital file classification system for company-wide use.
- Contribute to team meetings, offering ideas and insights to enhance project efficiency
- Prepare reports, presentations, and documentation to support project initiatives
- Collaborate with team members to meet project milestones and deadlines.
- Monitored health and safety measures for guaranteed compliance.
- Organised financial and operational data to help with yearly budgeting and planning.
- Liaised with internal and external stakeholders to discuss potential delays and suggest remediation.
- Determined project schedules and kept projects on track using proactive adjustments to workflow.
- Built company reputation by managing and successfully delivering projects.
Administrative Assistant
Gwaza Attorneys Inc.
Cape Town
01.2021 - 07.2021
- Assisting with property transfers, Deed of transfer,assisting with power of attorney and creating wills.
- Handled incoming calls for staff, answering questions, directing calls and documenting messages.
- Received, sorted and distributed incoming mail.
- Provided printing, photocopying scanning support to colleagues.
- Arranged filing systems for easy use and retrieval by personnel.
- Wrote professional letters, emails and memoranda for business communication.
- Helped staff to maximise efficiency by providing clerical and secretarial support.
- Dealt with routine enquiries at reception or by telephone and referred more complex matters to appropriate members of staff.
- Planned and scheduled meetings, creating agendas and minutes
- Created over 50 email notifications daily, invitations and agendas for meetings, events and appointments.
- Ordered stock and supplies from trusted and cost-effective suppliers to meet office needs.
- Managed physical and digital correspondence while keeping information private and secure.
- Created and maintained logical and orderly digital filing system for impeccable record keeping.
- Tracked metrics with excel spreadsheets and modelled data for staff.
Education
Grade 12 - Matric
Ebenezer Nyathi Senior Secondary School
South Africa 01.2013 - 12.2015
Office Management and technology - Business Management
Central University of Technology
Bloemfontein, Orange Free State 01.2018 - 10.2021
Skills
- Data Entry
- Inventory control
- Training and Development
- Bookkeeping
- Microsoft Office
- Contract management
- Database and Record management
- SAP procurement system
- File and data retrieval systems
- Purchase order creation
- Process Improvement
- Certified Microsoft Office
- Billing
- Excel database maintenance
- Outstanding customer service
- Conflict Resolution
Languages
English, Xhosa and Sesotho
Native
Accomplishments
· Best Collaboration Award by the City Manager.
· City of Cape Town Directorates Ambassador Award.
· City of Cape Town Executive Director's Award.
References
NAME: Neo Teboho Petse
POSITION: Senior Professional Officer
COMPANY: City of Cape Town
CONTACT NUMBER: 021 400 9518
NAME: Lipolelo Maluleka
POSITION: Project Manager
COMPANY: City of Cape Town
CONTACT NUMBER: 021 400 2984
NAME: Siyabonga Gwaza
POSITION: Director
COMPANY: Gwaza Attorneys
CONTACT NUMBER: 021 364 4204
Timeline
Intern Project Administrator
City of Cape Town
10.2022 - 09.2024
Administrative Assistant
Gwaza Attorneys Inc.
01.2021 - 07.2021
Office Management and technology - Business Management
Central University of Technology
01.2018 - 10.2021
Grade 12 - Matric
Ebenezer Nyathi Senior Secondary School
01.2013 - 12.2015
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