Zandile Manavhela
Payroll Administrator & BEE Administrator
Johannesburg ,Alberton
Summary
Experienced Payroll Administrator with 4+ years of managing full Payroll Function. Skilled in enhancing working environments, prioritizing employee welfare, and handling confidential information with integrity. Proficient in Sage300 and Payspace.
Overview
7
7
years of professional experience
5
5
years of post-secondary education
1
1
Language
Work History
Payroll Administrator
Paymentology (Pty) Ltd
Sandton
10.2022 - Current
- Handling the full payroll function : Executing the payment of employees and contractors in business based in South Africa, the UAE and United Kingdom on a monthly basis.
- Part of the Employment equity committee.
- Coordinating the activities of the Employment Equity Committee
- Scheduling Employment Equity meetings and trainings when required.
- Administration and Submission of Employment Equity reports (EEA2 and EEA4).
- Administration of BEE duties and annual BEE Audit.
- Prepare all paperwork and evidence required for the annual BBBEE audit.
- Administration of Yes4youth programs.
- Maintaining payroll system to ensure that employee records and data are accurate.
- Loading new staff for both wages and salaries.
- Processing Salary Calculations, Overtime, Medical aid changes, unpaid deductions, garnishes etc.
- Provide monthly overviews and analysis to senior management
- Preparation of payroll reconciliation, providing monthly, quarterly, and annual payroll data to the finance department.
- Monthly Reconciliation of the payroll Journals to the GL account.
- Preparation of all payroll reports.
- Processing of Terminations (Paying out leave due, Completing UIF Documents Including obtaining Tax Directives.)
- Ensuring accurate and timely payment of salaries to employees (Preparation of EFT Payment file).
- Monitor and track employees' leave balances and track leave records against employee time and attendance system - prepare Leave Provision calculations for Finance.
- Updating payroll parameters on the system for changes associated with legislation amendments. i.e BCEA, COIDA, SDL, UIF and SARS.
- Maintaining accurate employee records - New hires, Terminations, Medical aid, Salary revisions and Deductions.
- Maintaining employee files and other HR & Payroll records.
- Preparation of headcount schedules and employee movements.
- Loading of payslips on ESS
- Processing and collecting accurate payroll data, salaries, or benefits from the People Team (HR).
- Handling of staff transfers & other intercompany movements.
- Financial and BEE audit (submitting supporting documentation as requested from Auditors).
- Managing Payroll related audit queries.
- Generating and analyzing payroll reports for management not limited to cost analysis, payroll summaries, and variance reports.
- Assisting HR with employee onboarding, updating payroll-related data onto the payroll.
- Resolving payroll discrepancies, data errors, and issues with the payroll systems.
- Managing and addressing all Payroll and HR queries - Tax queries, Salary queries etc.
- Preparing bi-annual EMP501 submissions.
- Preparing tax year-end EMP501 and IRP5 certificates.
- Payment of annual and mid-year bonuses and Incentives.
- Tracking employee movements (maternity, disability, study leave, unpaid leave etc.).
- Processing 3rd Party Payments.
- Processing Statutory Payments (Coida, PAYE, UIF declarations and SDL).
- STATS SA reports compilation.
- Submission of annual Employment equity returns.
- Uploading payment files to the bank and producing output reports.
Payroll Administrator
Atlas Finance (Pty) Ltd
05.2022 - 09.2022
- End-to-end Payroll processing and Administration.
- Gathering all payroll related Data.
- Reviewing and processing time sheets received.
- Addressing queries before Payroll payments are made.
- Calculating Salaries, Earnings and Deductions.
- Creating and running Salary sheets and Reports.
- Calculation of loans.
- Processing Medical aid.
- Completion of UIF Documents.
- Managing and maintaining all payroll related data.
- Processing of UI-19's, salary Schedules and all department of labour required documents.
- Submitting payroll reports and sheets on time to the payroll Manager.
- Calculating staff Advances and Loans and Listing for Payment.
- Loan Reconciliation.
- Processing of New Employees, Terminations and Inter branch transfers.
- Updating monthly reports for management.
- Approving and Declining Leave on ESS.
- Compiling UIF and Maternity Documents.
- Confirmation of Employments.
- Capturing and Processing Garnishee Orders.
- Linking Employees on ESS.
- Ensuring that the HR and Payroll Systems employee records are accurately maintained at all times.
- Assisting Employees with Payroll Related Queries.
- Compiling IRP5 forms.
- Digital Filing.
Payroll Administrator
Tiso Blackstar Group (Pty) Ltd
Johannesburg
01.2020 - 03.2021
- Overseeing payroll salaries of +5000 employees.
- Ensure that payroll input is accurately captured within the deadlines set out by the organization.
- Maintaining of all Payroll functions (Monthly salaries & weekly wages).
- Ensure that payroll input is accurately captured within the deadlines set out by the organization.
- Ensure the necessary statutory submissions are made with regards to UIF, COIDA, EMP201, Tax, etc.
- Gathering and capturing of time sheets and staff attendance to ensure validity.
- Assisting with all tasks before monthly pay run to ensure a smooth and accurate month end.
- Ensure the necessary statutory submissions are made with regards to UIF, COIDA, EMP201, EMP501 etc.
- Work in collaboration with HR and Finance to assist with other administrative areas.
- Managing all new starters and terminations on payroll.
- Work with the other countries and service providers to ensure employees are paid on time and questions and issues are resolved.
- Accurate completion of the company Provident Fund forms monthly.
- Manage and process the Interim and Annual IRP5's.
- Ensure the HR and Payroll Systems employee records are accurately maintained at all times.
- Process employee advances and paybacks.
- Advice employees on how to effectively and efficiently structure their salary to best suit the individual's needs.
- Assisting the Payroll Manager with annual leave processing and filing.
- Maintaining staff files and filing of all necessary staff documentation.
- Completing all UIF forms.
Payroll Administrator
N&M Nafa's Electrical (Pty) Ltd
Thohoyandou
01.2018 - 12.2018
- Check payroll information for accuracy and ensure all relevant paperwork is in order.
- Coordinate with HR about changes in payroll (e.g. terminations, new hires).
- Oversee electronic payments and distribution of payroll checks.
- Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker's compensation).
- Handle benefit expenses, like insurance fees or paid leave.
- Produce reports to upper management upon request.
Education
High School Diploma -
Rand Meisieskool/ Girls' School
Johannesburg 01.2015 - 12.2015
National Diploma - Accountancy
University of Johannesburg
Johannesburg 01.2017 - 01.2019
Occupational Certificate - Tax Technician
The Tax Faculty
Johannesburg 01.2023 - Current
Skills
- Strong Attention to detail
- Data analysis
- Output focused
- Problem Solving Skills
- Strong organization skills
- Sage 300 payroll processing expertise
- Payspace Payroll
- BOB HR
- Human resources management
- Proficient in Psiber
Timeline
Occupational Certificate - Tax Technician
The Tax Faculty
01.2023 - Current
Payroll Administrator
Paymentology (Pty) Ltd
10.2022 - Current
Payroll Administrator
Atlas Finance (Pty) Ltd
05.2022 - 09.2022
Payroll Administrator
Tiso Blackstar Group (Pty) Ltd
01.2020 - 03.2021
Payroll Administrator
N&M Nafa's Electrical (Pty) Ltd
01.2018 - 12.2018
National Diploma - Accountancy
University of Johannesburg
01.2017 - 01.2019
High School Diploma -
Rand Meisieskool/ Girls' School
01.2015 - 12.2015
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