Zakia Johnson
Bloemfontein
Summary
I'm a driven, passionate individual that takes pleasure in taking on new challenges and reaching objectives. My exceptional abilities in collaboration and communication add to my overall dynamic nature.
My accomplishments have made it possible for me to hone my organizational abilities, take an analytical and logical approach to projects, and perform well under pressure. I'm capable of working well both on my own and in a group.
My capacity to adjust, be dependable, and have a strong work ethic are my greatest assets. Every experience is an opportunity to learn something new, since I feel there is always space for progress in both personal and professional spheres. In addition to my maturity, I have additional abilities that I can contribute to the workplace, like efficiency, effective teamwork, organizational skills, and attention to detail.
Key Attributes
Self-controlled, possessing exceptional skills and a flexible work style.
A reliable, responsible, and trustworthy individual
Capacity to take the lead, manage circumstances, and provide people advice and guidance.
An expert analyzer and deadly assassin.
Handle high-stress situations with composure and effectiveness.
I have years of experience working in administration and have great interpersonal skills.
Excellent organizing skills were developed in a variety of situations, particularly those involving deadlines.
Observe the law and adhere strictly to any work-related restrictions.
Get along with people from diverse backgrounds and quickly build fruitful professional relationships.
Have the ability to oversee several tasks at once.
Accept new responsibilities without thinking about reward or praise.
Strive for greatness in all I do.
Overview
17
17
years of professional experience
Work History
Officer [Support & Administration]
University Of The Free State - Procurement
1 2018 - Current
- Officer (Procurement) on travel duties regarding local and international flights, car hire, insurance, and accommodation
- Provide telephonic training regarding how to create an e‐requisition for cars/flights, example Vendor ID & categories to be used, which documents are needed for local and international car hire/flights
- Assist with administrative measures to ensure the effective functioning of the Main Campus, South Campus, and QwaQwa Campus
- Provide an effective interface between our office and the rest of UFS departments
- Manage enquiries and refer enquiries to knowledgeable persons in a discretionary manner
- Liaise between Line managers and UFS departments
- Handle enquiries from Suppliers/Departments/Creditors regarding payments to suppliers
- Process invoices for payments of service providers
- Request and comparing quotations
- Assist creditors section with supplier statements with regards to printing and checking monthly statements
- Create, close/cancel/amend Purchase orders
- Approvals of up to R10 000.00 – Check that Departments comply with the current UFS/Buyer’s policy ‐ give training if Departments continue with non‐ compliance, also report to the relevant Line Manager
- Maintain a good understanding of the UFS policies, systems, and procedures
- Provide general support and assistance to all UFS departments
- Adhere to auditing, quality assurance and risk management procedures, both internal and external
- Compile training material for UFS when a new supplier has been appointed
- Assist with different projects within Procurement
- Handle confidential records of suppliers
- Plan and organize events/workshops related to Procurement
- Support and assist of general Procurement functions
- Provide support and secretarial services when the secretary is on leave
- Arrange appointments, schedule meetings, and manage meeting administration and logistics
- Maintain healthy relations between the Procurement Office and all relevant internal and external individuals and stakeholders
- Assist with the purchasing for the UFS Grocery/Stationary stores
- Handle all general administration, including typing and dispatching of emails, correspondence, reports, schedules, references, and other documentation
- Maintain cell phone/data contracts of all 3 campuses
- Create the “News Bulletin” within our Finance Department.
Acting Office Manager
University Of The Free State - Vice Chancellor
11.2023 - 4 2024
- Manage and implement administrative measures to ensure the effective functioning of the Office of the Vice–Chancellor and Principal
- Manage the diary of the Vice-Chancellor and Principal proactively and holistically
- Arrange appointments, schedule meetings, and manage meeting administration, requirements, and logistics
- Work closely with the Office of the Chief of Staff in executing duties and responsibilities
- Manage the document management systems and provide management information to the Vice-Chancellor, and Principal, and Chief of Staff
- Make national and international travel, accommodation, and related arrangements for the Vice- Chancellor and Principal, and Chief of Staff
- Arrange summits, work sessions, retreats, and corporate events for the Office of the Vice-Chancellor and Principal in collaboration with the Chief of Staff and other relevant offices
- Monitor the operations budget of the office
- Implement cost-control mechanisms to optimise expenses within the office
- Maintain a good understanding of the UFS policies, systems, and procedures
- Track deadlines with regard to the submission of documents
- Maintain healthy relations between the Office of the Vice-Chancellor and Principal and all relevant internal and external individuals and stakeholder groups
- Manage email and telephonic queries and prepare timely responses in consultation with the Office of the Chief of Staff
- Provide secretarial support when necessary (drafting agendas, taking minutes, transcriptions, etc.)
- Receive internal and external guests and visitors
- Act with the necessary professionalism and diplomacy as required by the high-profile nature of the Office of the Vice-Chancellor and Principal.
Medical Sales Representative
Sanofi ‐ Aventis
10.2010 - 5 2011
- Service existing accounts, obtain orders and establish new accounts by planning and organizing daily work schedules to call on existing or potential sales outlets and other trade factors
- Adjust content of sales presentations by studying the type of sales outlet or trade factor
- Focus on sales efforts by studying existing and potential volume of dealers
- Submit orders by referring to price lists and product literature
- Keep management informed by submitting activity and results reports, such as daily call reports, weekly work plans, monthly and annual territory analyses
- Monitor competition by gathering current marketplace information on pricing, products, new products, delivery schedules, merchandising techniques etc
- Recommend changes in products, service, and policy by evaluating results and competitive developments
- Resolve customer complaints by investigating problems, developing solutions, preparing reports, making recommendations to management
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies
- Provide historical records by maintaining records on area and customer sales
- Contribute to team effort by accomplishing results as needed.
Key Account Executive
Hertz Car Rental
6 2011 - 12.2017
- Liaise with corporate clients, build, and develop relationships
- Assist with the preparation of agreements and ensure that these are adhered to
- Ensure accounts meet income targets
- Effectively solve problems and manage risk to ensure achievement of the targets
- Prepare presentations, proposals to submit to clients
- Obtain new accounts
- Ensure growth in existing data base
- Assist with monthly fleet management
- Achieve targets, Actuals vs Budgets
- Obtained new business accounts within the Free State Region and Northern Cape Region
- Ensure that the agreed weekly call rate is achieved with the correct breakdown within it is obtained
- Ensure that all policies and procedures are followed and adhered to.
Account Executive
The Kelly Group
03.2007 - 10.2010
- Manage the full recruitment cycle, from initiation to follow up after completion
- Oversee the selection process including identifying and assessing candidates, conducting pre‐screens, facilitating interviews, and gathering candidate and client feedback
- Build and maintain a network of candidates through market research and on‐ going relationship management, demonstrating the ability to anticipate client needs and hiring manager preferences by delivering strong submit‐to‐ interview and interview‐to‐offer ratios
- Develop a creative and proactive recruitment strategy to identify passive and active candidates
- Present strong talent for open positions, overcoming objectives in the hiring process
- Counsel the hiring manager (client) in final selections, compensation and recruitment process focusing on adding value and doing what is best for the client
- Maintain strong client and candidate relationships and satisfaction
- Update and maintain administration responsibilities such as applicant tracking system data entry and reports.
Education
Heatherdale Secondary School
Timeline
Acting Office Manager
University Of The Free State - Vice Chancellor
11.2023 - 4 2024
Medical Sales Representative
Sanofi ‐ Aventis
10.2010 - 5 2011
Account Executive
The Kelly Group
03.2007 - 10.2010
Officer [Support & Administration]
University Of The Free State - Procurement
1 2018 - Current
Key Account Executive
Hertz Car Rental
6 2011 - 12.2017
Heatherdale Secondary School
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