ZAAHIR SIMPSON

Human Resources

Talent Acquisition

Job Posting and Sourcing:

• Assist in posting job advertisements on various platforms (job boards, social media, recruitment websites).
• Use LinkedIn, job boards, and other recruitment platforms to find qualified candidates.

Candidate Screening:

• Review resumes and applications to screen candidates against job requirements.
• Conduct initial phone screens to assess candidates’ qualifications, experience, and interest in the position.
• Shortlist potential candidates and present them to the recruitment panel.

Interview

• Schedule interviews between candidates and hiring managers.
• Coordinate with candidates to ensure availability for interviews.
• Send interview confirmations and reminders to both candidates and interviewers.
  Candidate Communication:
• Communicate with candidates throughout the recruitment process, keeping them informed of their application status.
• Send offer letters, rejection letters, or update emails as needed.
• Maintain a positive candidate experience by being responsive and professional.

Database Management:

• Maintain and update candidate information within the applicant tracking system (ATS).
• Keep track of candidates' progress through the recruitment pipeline.

On-boarding and Human Resources Administration

• Complete with the end-to-end onboarding and offboarding process of all team members
• Manage and maintain employee records and databases, ensuring accuracy and confidentiality.
• Process employee data changes, such as promotions, transfers, and terminations.
• Coordinate and manage HR-related documentation, including employment contracts, offer letters, and performance evaluations.
• Assist with payroll processing by collecting and reviewing employee documentation.
• Monitor and update HR policies and procedures in line with legal requirements and best practices.
• Provide administrative support for employee training and development initiatives.
• Prepare HR reports and analytics as requested by management.

Operations

Office Operations Management:

• Serve as the primary point of contact for all office operations-related matters, including coordinating office maintenance, repairs, and facility management.
• Oversee day-to-day office functions, ensuring smooth operational workflows.

Office Supplies and Inventory:

• Manage the ordering and procurement of office supplies, including general items, kitchen, and bathroom essentials.
• Maintain accurate records of inventory levels and place timely orders to ensure continuous availability of required items.

IT Asset Management:

• Collaborate with the IT department to regularly update the IT asset register.
• Ensure that all assets are accurately documented for tracking and insurance purposes.
• Assist with the coordination of asset repairs and replacements as needed.

Cleaning and Facility Maintenance:

• Supervise the in-house cleaning team and third-party cleaning providers, ensuring high standards of cleanliness and hygiene across all office spaces.
• Coordinate with external service providers to address any facility-related concerns or maintenance requirements.

Health and Safety Compliance:

• Monitor and ensure compliance with health and safety regulations in line with the Occupational Health and Safety Act.
• Conduct regular safety audits and implement necessary corrective actions to mitigate risks.
• Ensure that all employees are aware of and follow the company's health and safety protocols.

Meeting Room and Office Space Management:

• Oversee the functionality of meeting rooms and common office spaces to ensure they are operational and well-maintained.
• Proactively address any issues that may impact the usability of these spaces, escalating when necessary to senior management.
• Coordinate with relevant departments to ensure meeting room booking systems are effective and that the office layout accommodates team needs.
  

Strategic Management

• Compile and improve retention policies in line with 3 months on‑boarding interviews to identify root causes of employees issues
• Complete full feedback analysis and work closely with line management after identifying employee root causes and also conduct exit interviews
• Execute all Human Resources strategies in line with the function of HR and provide advice and guidance on Industrial Relations matters related to BCEA, LRA and EEA
• Systems experience: Workday (ATS tracking tool), HeRo (Internal Company system – Super User), Labournet : Leave Application System (Super User), EduCOS System

Employee Relations

• Resolves employee relations’ issues with a systematic approach
• Works with employees and managers to determine root causes of issues and applies relevant solutions consistent with legal requirements

Learning and Development

• Compile and Draft Workplace Skills Plan (WSP) and Annual Training Report (ATR) for internal staff members
• Implement all new employee policies and conduct training for company’s policies
• Responsible for co‑ordination and administration of study financial applications and internal and external bursaries, respond to queries and provide advice, schedule career counselling’s if needed

Performance Management

• Accountable for the evaluation of performance reports on quarterly basis and recommending performance improvement plans for employees
• Obtain details of vacancies such as Job descriptions and candidate specification

Administration

• Manage information regarding sick leave instances for HR Report
• Maintain employee personnel documents manually and electronically
• Prepare & Complete the files for Skills Development, EE audit and other relevant audits

Talent Management

• Manage all recruitment from lower level management to middle level management across all business silos
• Liaise with stakeholders to identify vacant posts and provide a recruitment plan for each position
• Manage requisition and provide feedback to all short‑listed candidates
• Partner and collaborate with Universities learning and development departments to compile job seekers by categorised top students to be recruited in the organisation.

Employment Equity

• Manage Statutory Report Submissions: Workplace Skills Plans and Employment Equity
• Facilitate the submissions of the BEE Scorecard for the verification process

HR Services/ Employee Wellness Initiatives

• Compile a strategic database for all long service awards ceremonies
• Co-ordinate rollout of HR Related Employee wellness initiatives such as World Hypertension day, World Aids Day talks

• Assist in administering various human resource plans and procedures for all company personnel, assist in the development & implementation of policies and procedures
• Assist with the recruiting functions, including scheduling telephonic screenings, conducting background checks, interview scheduling, and mailing job offers/declines
• Conduct background checks for applicants
• Maintains human resource records and compiles reports from databases
• Tabulate and populate leave for employees