Yvonne Maake
Phalaborwa
Summary
Multilingual Project Coordinator with expertise in strategic planning and resource allocation. Led teams to optimise resource utilisation and ensure timely execution of maintenance projects. Demonstrated strong leadership and communication skills, fostering collaboration in high-pressure environments.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Project Coordinator /Planner
Lekotsoane Holdings-Bauba Mine/ASBBA
Polokwane Rural
10.2024 - Current
- Coordinate all HR related matters (Recruitment, onboarding, offers, medicals/induction, Training, Timesheets, Clocking’s, Overtime Authorizations, Medical queries, Bonus calculations, Salary queries, Resignations)
- Responsible for compiling, Updating, submitting & approval of Safety File
- Manage All TMM Departments Planning (Legals relating to Machine Files for soft & hard Copies, Schedule Monthly Maintenance Report, ensure daily Pre-use Checklist and Job Cards and supporting documents are received & Admin Clerks Capture-Screen jobs captured for, Compile Rescheduling forms if & when required)
- Responsible for All Infrastructure Legal Documents,Scheduling on a Weekly/Monthly basis, namely(Generator Checklist,Mini-Subs,Conveyors,Fire Extinguishers,Fans, Transformers)
- Create legal Subsequent Work orders (weekly/monthly)
- Ensure there is a smooth-running document flow process and Man- Machine ratios are on par
- Implement Equipment Replacement Strategy
- Attend Production/ Weekly Meetings
- Assist Management on any Reports requested
Project Coordinator
Lekotsoane Holdings-Bokoni Platinum Mine
Polokwane Rural
02.2023 - 09.2024
- Administer Petty cash for the initiation of the Project- Purchase Building material for renovations, Office Supplies, Tools, Consumables etc.
- Ensure Safety File is compliant as per Mine standard as well as ensuring every employee adheres to set laws- Correct PPE, Safety boots, Reflective vest etc.
- Administration of monthly worked hours to ensure the team gets paid on time.
- Coordinate accommodation bookings at the nearest places to ensure Team safety.
- Perform all admin duties for smooth running of Project.
- Assist new Personnel when starting out at the Plant.
- Update Management Weekly on Plant developments.
- Book Periodical Medicals.
- Ensure Timesheets, Leave Forms are sent to Head Office in time for Payroll.
- Be the first point of contact and direct visitors to the correct division.
SAP PM Specialist (Consultant)
Lekotsoane Holdings-Modikwa Platinum Mine
Burgersfort
03.2021 - 12.2022
- Liaised with project stakeholders to clarify project details and deliverables, including creation of general task lists, part replacement schedules, long text, maintenance plans, and BOM assembly.
- Managed project documentation and deliverables by consolidating the monthly audited safety file, overseeing the clocking report for monthly labour invoicing, and coordinating medicals and training sessions.
- Assisted in planning and implementing various projects under the Annual Operating Plan, ensuring alignment with organisational goals.
- Supported mining operations by resolving issues and enhancing customer service through assistance with SAP reports, managing rotable components, dispatching strip & quote/repairs, consolidating operational reports, and performing monthly stock audits.
- Attended to and resolved customer and staff queries promptly to maintain service standards and satisfaction.
- Organised files and records systematically to ensure efficient operations.
- Keep work and common areas neat and organised to maximise productivity, alleviate potential accidents, and promote a professional workspace.
Contract Coordinator
Sandvik Mining & Construction - Sibanye
Rustenburg
06.2015 - 09.2017
- Generated and implemented set system for effective Contract processes.
- Ensured Contractual Agreements are in line with order issued - Labour Contracts, Cost + (Parts), Damage Cost
- Kept supplier database updated.
- Generated and distributed memos and the Monthly Report i.e., Safety Stats, Monthly Consumables, etc.
- Managed electronic timesheets used to calculate overtime and bonuses.
- Delivered expert support to the contract manager through contract analysis, redlining and revisions.
- Ensured all safety standards are in place, i.e., Recording daily Safety Meetings, Talks, Leading and Lagging Indicators including Lost Time Injury Frequency Rate
- Tracked contracts and related requests by managing the internal intake system.
- Readied documents at each stage for parties and executed full agreements.
- Resolved queries as primary point of contact between sales and production groups.
- Built database to track and address common contracting requirements, including dates, terms, and fees.
- Supported sound negotiating on legally binding contracts by coordinating communication.
- Standardized non-disclosure agreements, service agreements, and employment contracts with use of templates.
- Maintained a company-wide repository of contracts in MAXIMO.
- Developed and enhanced policies covering administrative processes.
- Supervised administrative and customer service employees to verify adherence to quality standards, deadlines, and proper procedures.
Information Supervisor
Sandvik Mining & Construction
Burgersfort
01.2008 - 05.2015
- Analyzed organization outcomes - identifying problems, evaluating trends and anticipating requirements.
- Report generation & invoice creation
- Assisted with the implementation of SHE compliance.
- Follow up on outstanding orders.
- Kept record of incoming and outgoing correspondence
- Provided reception services to Contract Managers' office.
- Prepared travel and training arrangements
- Oversaw department budgeting, purchasing, and employee scheduling.
- Improved team's work quality by developing employee knowledge and abilities, and with the targeted requirement of highly qualified candidates for key roles.
JBA Administrator
Sandvik Mining & Construction
Rustenburg
01.2004 - 12.2007
- Prepared quotations
- Ordered spares for planned jobs/breakdowns.
- Generated invoices for spares received.
- Update personnel sheets, i.e., labour recovered, Over-times, etc.
- Kept day-to-day administration of programs.
- Improved information management with enhanced data entry and tracking processes
- Uphold compliance with internal policies and maintained consistent data confidentiality standards.
- Tracked and analysed reports, including budgets, operation activities, and department metrics.
- Identified client needs by observing consumers, collecting surveys, and analyzing customer feedback.
Senior Receptionist
Sasol Agri- Bosveld
Phalaborwa
01.2000 - 10.2002
- Operated telephone switchboard - providing information, taking messages, and scheduling appointments.
- Greeted guests upon arrival, checked them in, issued badges and provided directions to specific destinations.
- Supervised cleanliness in the office
- Distribute confidential documents, i.e., Pay slips to different departments.
- Coordinated the master calendar, including team events for staff.
- Organized files and records and attended to any ad hoc duties.
- Delivered exceptional customer service, provided information, and independently resolved issues.
Sales Associate
Galaxy & Co
Phalaborwa
01.1998 - 01.1999
- Guided customers in-store, facilitating sales, processing returns, and addressing queries.
- Promoted special offers and discounts to customers, enhancing sales opportunities.
- Met or exceeded individual sales goals and key performance indicators (KPIs)
- Build attractive displays and ensure the neatness of the store.
- Searched sister stores and online options to efficiently locate items for customers.
- Generated invoices and completed receipts.
- Assisted with receiving, pricing, and merchandising.
- Procured essential office stationery by evaluating inventory needs and supplier options.
Education
University Education Diploma - Education
University of Venda
Thohoyandou, South Africa04-1996
BA Degree - Arts
University of Venda
Thohoyandou, Limpopo01-1995
Senior Certificate - High School
Sebalamakgolo High School
Namakgale Location, Phalaborwa01-1991
Skills
- Project management
- Project scheduling
- Data-Analysis
- Excel
- SAP
- Document control
- Risk management
- Contract negotiation
- Stakeholder communication
- Time management
- Adaptability
- Communication
- Networking
- Leadership
- Work ethic
- Stakeholder communication
Languages
English
Advanced
C1
Afrikaans
Advanced
C1
Xhosa
Intermediate
B1
North Sotho
Advanced
C1
Tsonga
Advanced
C1
Zulu
Intermediate
B1
Certification
- Microsoft Office
- South African Council for Educators
- BCT Train the Trainer
- CAST Train the Trainer
- Service Management Data Loading-System 21
- Business Communication Training
- Legal Liability For Managers-MHS ACT 29 of 1996
- Introduction to Labour Law
- Maximo
- Managing Business Today
- From Piling to Filing
- Telephone Etiquette & Frontline Skills
- Certificate of Achievement-Best Educator Per School in the LMN Region
Custom
- Keaoleboga Nthebe, SAP PM Specialist, Lekotsoane Holdings, Modikwa Platinum Mine, 063 304 9247
- Suraya Peerbhaai, HR Department, Sandvik Mining & Construction RSA Pty Ltd, 011 929 5300 / 073 704 8789
- Johan Alberts, Contract Manager, Sandvik Mining & Construction RSA Pty Ltd, 082 499 1865
Timeline
Project Coordinator /Planner
Lekotsoane Holdings-Bauba Mine/ASBBA
10.2024 - Current
Project Coordinator
Lekotsoane Holdings-Bokoni Platinum Mine
02.2023 - 09.2024
SAP PM Specialist (Consultant)
Lekotsoane Holdings-Modikwa Platinum Mine
03.2021 - 12.2022
Contract Coordinator
Sandvik Mining & Construction - Sibanye
06.2015 - 09.2017
Information Supervisor
Sandvik Mining & Construction
01.2008 - 05.2015
JBA Administrator
Sandvik Mining & Construction
01.2004 - 12.2007
Senior Receptionist
Sasol Agri- Bosveld
01.2000 - 10.2002
Sales Associate
Galaxy & Co
01.1998 - 01.1999
University Education Diploma - Education
University of Venda
BA Degree - Arts
University of Venda
Senior Certificate - High School
Sebalamakgolo High School