Yusrah Williams Schroeder

Accounts Receivable:

• Daily Capturing and processing of sales and publishing invoices
• Ensure accuracy and legal requirements of sales booking forms, orders and copy instructions corresponds to original invoices to advertisers
• Liaise with sales staff to ensure timeous and accurate invoicing to clients
• Process and mailing of customers at month end
• Run updated aged receivables report at month end

Accounts Receivable Collections:

• Regular contact and follow up's with clients and advertisers to maintain good working relations and ensure timeous receipt of outstanding debts
• Constant monitoring of aged receivables
• Process and approval of customer credit applications
• Completion of customer vendor form requirements and tender documents
• Obtain VAT numbers, bank codes and trade references on new customer accounts where necessary
• Maintenance and update of all customer accounts (BEE, address, contact details).
• Liaise with attorneys regarding slow payments and bad debts
• Regular reporting and updating of aged receivables to management with specific reference to slow and problem debtors

Accounts Payable:

• Receipt and control of documentation for payments to ensure only approved, job costed and valid transaction are processed
• Daily capturing and processing of supplier invoices, staff claims and related transactions
• Ensure accuracy and legal statutory requirements of all supplier invoices complies before posting and processing of payment (i.e. Accept only valid original tax invoices)
• Monthly vendor reconciliation's balancing to supplier statements
• Preparation and export of weekly and monthly payments
• Vendor bank details confirmations and vetting
• Maintenance and update of all vendor accounts (BEE, address, contact details)
• Regular contact and follow up with suppliers to receive invoices timeously and handle queries promptly to maintain good working relations and to keep payments up to date
• Completion of vendor credit application forms and negotiation of payment and discount terms

Cashbook:

• Daily monitoring of bank movements
• Processing and capturing of all receipts and payments of all bank accounts (Call accounts, Current, Salary, Credit cards), Liaison with banker re-statement queries and bank confirmation letters
• Monthly cash flow report for management to review summarized bank transactions
• Month end bank reconciliation balancing all bank accounts to general ledger

Office Manager:

• Overseeing general office operations
• Co-ordinating appointments and meetings
• Purchasing office supplies and equipment and maintaining proper stock levels
• IT support liaison
• Answering calls when staff aren't available and taking down messages
• PA to the Managing Director (MD)

• Daily capturing and processing of sales, publishing and recovery invoices
• Checking that all sales booking forms, orders and copy instructions corresponds to Ignite to advertisers
• Liaise with sales staff to ensure timeous and accurate invoicing to advertisers
• Monthly reconciliation of all advertising revenue invoices
• Liaise with publishers and project leaders to ensure timeous and accurate invoicing to clients
• Liaise with Accounts Payable to ensure timeous and accurate recoveries from respective clients
• Ensure only accurate and approved invoices are sent to clients
• Work as a team to relieve other debtor related duties in the department
• Work effectively with other departments as required, resolving discrepancies and resolution
• Assist with invoice collections and switchboard