Yolanda Qwabe

• Lead the management and reporting of Bridge and Taxi vehicle stock across national storage locations.
• Import and update all bridge vehicle records, ensuring proper assignment of vehicles to their relevant statuses (sold, written-off, etc.).
• Maintain inventory accuracy by updating storage locations and correcting discrepancies in QTM.
• Process and approve resale values for write-off vehicles, and generate corresponding release notes for Gobid Auctions.
• Prepare and deliver multiple structured monthly reports covering both Bridge and Taxi vehicle stock, providing data-driven insights for executive-level review.
• Conduct detailed stock reconciliations by extracting stock lists, validating inventory, updating locations, and resolving any discrepancies with departments.
• Perform meticulous credit card reconciliations, organizing transactions in Excel to ensure clear categorization and expense visibility.
• Actively participate in operational meetings, delivering feedback and analysis to support strategic decision-making.
• Liaise and follow up with various departments and external providers to monitor stock movements and ensure data integrity on QuanTaMax.
• Coordinated dispatching of 10 truck drivers to accomplish daily delivery requirements.

• Coordinated procurement and logistics for national vehicle recovery and storage operations, ensuring timely stock availability across various locations.
• Managed relationships with third-party service providers, ensuring contractual obligations, and cost efficiency.
• Generated and reconciled release notes using QuanTaMax, achieving 98% inventory accuracy across multiple yards.
• Prepared reports for stock movements, collaborating with warehousing teams, and storage partners.
• Managed an accurate record of drivers' Professional Driver's Permits (PDPs), ensuring 100% compliance with regulatory requirements, and minimizing legal and operational risks.
• Created and monitored purchase orders via Fraxion, ensuring proper budget alignment, and timely invoice processing.
• Supported monthly stock counts and implemented vehicle location tracking, improving reconciliation timelines.
• Facilitated the logistics coordination of written-off, reclaimed, and bridge vehicles across multiple storage and distribution centers.
• Support with monthly stock counts.

Namcom Logistics I POD Administrator July 2017- August 2019

• Created over 100 PODs on Parcel Perfect and generated quotes daily.
• Requested invoices for the goods from both the clients and suppliers.
• Cross-checked the weight, volume, and details on the invoice before manifesting the waybills.
• Allocated waybills to the manifest and forwarded the manifest to the Windhoek and Swakopmund branches.
• Liaised with the accounts department with regard to the account holder's account.
• Trained and mentored two administrative personnel, implementing a structured training program, resulting in a 90% increase in accuracy and adherence to company processes.
• Answered, screened, and redirected an average of 60 telephone calls with professionalism and efficiency.
• Tracked and offered real-time updates to clients on the status of goods, resulting in a 10% decrease in customer inquiries, and enhanced client satisfaction levels.
• Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.

• Administered schedules, organized office functions, and oversaw daily operations of the office with 32 employees.
• Prepared daily, weekly, and monthly reports, and revised the calendar of appointments.
• Led the integration of Lean Philosophy principles into the admin area, optimizing workflow processes.
• Developed new office procedural guidelines for eight staff members, improving efficiency by 26%.
• Maintained leave schedule and statistics, ensuring that the Jarrison timekeeping system maximized data accuracy, mitigated scheduling conflicts, and optimized resource allocation for enhanced operational efficiency.
• Facilitated seamless collaboration between the company and suppliers, resulting in improved supplier performance and a 15% decrease in lead time for order fulfillment.
• Loaded purchase requisitions on SAP for office supplies and consumables, always being careful to adhere to budgeting practices.
• Preserved inventory, tracking, and ordering saved 25% on supplies through special deals with vendors.
• Scheduled, coordinated meetings, and travel arrangements for managers and international guests.

Simplified the attendance tracking process by implementing a bio-identification fingerprint system, reducing data entry errors by 90%, and saving an average of 2 hours per day in administrative tasks, while recording overtime sheets.

• Data capturing and filing.
• Writing and distribution of meeting minutes.
• Optimized procurement process for in-house consumables, resulting in a 20% reduction in delivery lead time, and ensuring timely availability of essential supplies.
• Orchestrated the seamless integration of purchase requisitions into the company's ERP system, ensuring precise alignment between POs and invoices, leading to a 25% increase in invoice accuracy, and streamlined financial operations.

Distribution:

• I documented and emailed pre-alerts, vehicle operations, and the board report to relevant managers.
• Retained a record of PODs, CODs, and recorded fuel statistics.
• Informed dealerships about breakdowns, delays, and late deliveries.

Inbound:

• Called off 3-4 local shipments, and GRV’d the new stock using SAP.
• Checked over 80 empty locations to bin new stock, identifying optimal locations for stock placement, and ensuring efficient supply chain management.
• Leveraged data-driven insights to meet and exceed a 95% target on KPI.

Outbound:

• Incorporated a data-driven approach to investigate the non-pick issue in the zero report, leading to the implementation of process improvements that reduced part non-pick occurrences and saved over 10 hours per week in manual intervention.
• Inspected and audited the contents of dispatched crates, investigating over- and short-supply discrepancies to ensure accurate inventory management and minimize loss, resulting in a 15% reduction in inventory discrepancies and improved supply chain efficiency.
• Led cross-functional teams in implementing key initiatives, resulting in a 95% target achievement on KPIs, and improving overall team efficiency by 30%.

Inventory:

• Investigated the movement or history of a part, leading to the identification of bottlenecks and process improvements.
• Conducted a rigorous verification process for previously binned parts, resulting in a reduction in inventory errors, optimizing inventory management, and reducing costs associated with stock discrepancies.
• Achieved a 95% target on KPI by implementing a comprehensive data analysis system, identifying areas of improvement, and executing strategic initiatives to optimize performance and drive results.
• Cycle counting.