Ying-Fei Cynthia Fonseca

Financial & Payroll:

• Prepare comprehensive financial statements for executive review, aiding in effective decision-making processes regarding growth opportunities and resource allocation.
• Increase financial efficiency by streamlining budget processes and implementing cost-saving measures.
• Manage essential financial and employee data and records using Sage accounting and payroll systems.
• Establish internal audit procedures to validate and improve accuracy of financial reporting.
• Monthly and annual SARS submissions for company VAT and Income Tax, and employees EMP201, EMP501.
• Financial year end audits.

Commercial & Operation:

• Chrome mine and wash plant sites visits.
• Building and maintaining profitable partnerships with key stakeholders.
• Negotiate advantageous contract terms with chrome suppliers and logistic companies, resulting in significant cost savings without sacrificing quality or delivery times.
• Analyse data and create reports to ensure quality control.
• Developed strategic plans for day-to-day financial operations.

• Facilitated collaboration between departments through clear communication channels.
• Spearheaded process improvements, resulting in increased productivity and reduced operational costs.
• Analysed data trends to identify potential bottlenecks in operations workflow, implementing strategies to mitigate risks accordingly.
• Supervised operations staff and kept employees compliant with company policies and procedures.
• Empowered employees to take ownership of their responsibilities, leading to increased accountability and improved performance outcomes.
• Conducted regular performance reviews, identifying areas for improvement and developing action plans to address them.

Financial & Payroll:

• Prepared comprehensive financial statements in both English and Chinese for executive review, aiding in effective decision-making processes regarding growth opportunities and resource allocation.
• Established budgetary benchmarks and formulated financial management strategies by researching operating and historical financial records.
• Developed and maintained financial models for forecasting, enabling more accurate predictions of future revenue and expenses.
• Forecasted operating costs for scheduled projects.
• Drafted reports in both English and Chinese for leadership for use in strategic planning and decision making.
• Reduced outstanding accounts receivable balances by consistently following up on overdue payments and negotiating payment plans with clients.
• Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
• Used Sage payroll system to manage employee payroll and benefits.
• Monthly and annual SARS submissions for company VAT and Income Tax, and employees EMP201, EMP501.
• Financial year end audits (IFRS).

Assistant Financial Manager (2014)

Group Financial Manager (2015 - 2019)

• Financial planning and managing expenditures for the Group of twelve entities with business activities ranged from import, export, logistics, manufacturing, agriculture and mining equipments.
• Forecasted operating costs for scheduled projects by strategising with other departments.
• Developed and transformed finance and operations team from transactional to analytical to provide enhanced business support.
• Developments, due diligences and fund raising (IDC & BIS) for new business projects.
• Cultivated relationships with banking institutions, securing favorable loan terms that supported business expansion initiatives.
• Evaluated and negotiated contracts to procure favorable financial terms.
• Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
• Reviewed monthly and annual SARS submissions for the Group entities.
• Contributed to effective hiring process by interviewing applicants and making recommendations for best candidate for the finance department.
• Managed eight team members of accountants and bookkeepers across three offices in Johannesburg, Durban and Harrismith.
• Financial Year End Audits (IFRS).

Bookkeeping:

• Documented and monitored monthly financial transaction.
• Prepared and kept records of daily financial documents.
• Processed accounts payable and accounts receivable on Sage accounting system.
• Reconciled monthly bank statements and company accounts.
• Processed accounting and payroll data and records with Sage accounting and payroll systems.
• Forecasted and managed sales revenue.
• Liaised and Forex payment bookings with banks.
• Assisted with tax payments, returns and financial year end audits.

Account Manager:

• Maintained high client retention rate by relationship building with chain-store buyers and providing exceptional customer service to end-users.
• Managed a diverse portfolio of accounts, such as Furniture City, Waltons and other independent retail stores, ensuring timely communication and effective problem resolution.
• Collaborated with sales team to identify potential upsell opportunities and expand client base.
• Actively participated in networking events within the industry, and attended international furniture exhibitions in Malaysia and China annually.
• Assisted in the development of training materials for new products and promotional marketing.
• Coordinated with product development teams to relay client feedback, influencing future product enhancements at the Malaysia head office.