Yashvira Hoobraj
ADMIN
Scottburgh,KZN
Summary
I have extensive experience providing high-level administrative and secretarial support, ensuring the smooth day-to-day operation of office functions. My responsibilities have included managing correspondence, scheduling meetings, coordinating travel arrangements, maintaining filing systems, and preparing reports and presentations. I am proficient in MS Office applications and skilled at handling confidential information with discretion. With strong organizational abilities, attention to detail, and effective communication skills, I excel at multitasking, prioritizing workloads, and supporting management and staff to achieve departmental goals efficiently.
Overview
4
4
years of professional experience
Work History
Administration and Receptionist
Superb Cash and Carry
02.2022 - 10.2024
- Managed front desk operations, greeting customers and ensuring efficient communication with staff and visitors.
- Coordinated appointment scheduling and maintained accurate records to enhance office efficiency and workflow.
- Handled incoming calls and inquiries, providing prompt assistance and directing them to appropriate departments.
- Maintained inventory levels of office supplies, ensuring timely replenishment to support daily administrative functions.
- Developed and maintained positive relationships with vendors to facilitate smooth procurement processes and deliveries.
- Supported event planning efforts by organizing logistics and materials, contributing to successful company gatherings.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered central telephone system and directed calls accordingly.
- Maintained confidentiality of information regarding clients and company.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Improved office organization with meticulous management of appointment scheduling and client databases.
- Supported HR activities by assisting with recruitment process, including scheduling interviews and organizing candidate information.
Receptionist
Gledhow Sugar MILL
01.2021 - 11.2021
- Greeted and assisted visitors, ensuring a positive first impression and maintaining professional front office operations.
- Managed incoming calls and messages, enhancing communication efficiency and ensuring prompt information dissemination.
- Scheduled appointments and meetings, optimizing office calendar management and improving staff productivity.
- Maintained accurate records and filing systems, supporting organizational efficiency and facilitating easy information retrieval.
- Answered phone promptly and directed incoming calls to correct offices.
- Confirmed appointments, communicated with clients, and updated client records.
- Corresponded with clients through email, telephone, or postal mail.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Maintained visitor log for entering and leaving facility for security purposes.
- Helped maintain office security by monitoring visitor access and issuing badges.
- Streamlined administrative tasks, such as filing and data entry, to support office efficiency.
- Enhanced front desk operations by efficiently managing incoming calls, ensuring prompt customer service.
- Reduced waiting times for visitors by implementing more efficient check-in process.
Education
Electrical Engineering
Umbilo Technical College
Durban, South Africa01-2024
Psychology
Boston College
KwaDukuza, South Africa 04.2001 -
High School Diploma -
Stanger Manor Secondary
KwaDukuza, South Africa 04.2001 -
Skills
Front desk management
Running and Swimming
I enjoy fitness activities such as running and swimming, as they help me stay disciplined, focused, and goal-oriented. These activities promote resilience, consistency, and mental clarity, which I apply in my professional life. Regular training also enhances my energy levels and commitment to personal growth and well-being.
Timeline
Administration and Receptionist
Superb Cash and Carry
02.2022 - 10.2024
Receptionist
Gledhow Sugar MILL
01.2021 - 11.2021
Psychology
Boston College
04.2001 -
High School Diploma -
Stanger Manor Secondary
04.2001 -
Electrical Engineering
Umbilo Technical College