Yashvira Hoobraj
ADMIN
Scottburgh,KZN
Summary
I have extensive experience providing high-level administrative and secretarial support, ensuring the smooth day-to-day operation of office functions. My responsibilities have included managing correspondence, scheduling meetings, coordinating travel arrangements, maintaining filing systems, and preparing reports and presentations. I am proficient in MS Office applications and skilled at handling confidential information with discretion. With strong organizational abilities, attention to detail, and effective communication skills, I excel at multitasking, prioritizing workloads, and supporting management and staff to achieve departmental goals efficiently.
Overview
4
4
years of professional experience
Work History
Administration and Receptionist
Superb Cash and Carry
02.2022 - 10.2024
- Managed front desk operations, greeting customers and ensuring efficient communication with staff and visitors.
- Coordinated appointment scheduling and maintained accurate records to enhance office efficiency and workflow.
- Handled incoming calls and inquiries, providing prompt assistance and directing them to appropriate departments.
- Maintained inventory levels of office supplies, ensuring timely replenishment to support daily administrative functions.
- Developed and maintained positive relationships with vendors to facilitate smooth procurement processes and deliveries.
- Supported event planning efforts by organizing logistics and materials, contributing to successful company gatherings.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered central telephone system and directed calls accordingly.
- Maintained confidentiality of information regarding clients and company.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Improved office organization with meticulous management of appointment scheduling and client databases.
- Supported HR activities by assisting with recruitment process, including scheduling interviews and organizing candidate information.
Receptionist
Gledhow Sugar MILL
01.2021 - 11.2021
- Greeted and assisted visitors, ensuring a positive first impression and maintaining professional front office operations.
- Managed incoming calls and messages, enhancing communication efficiency and ensuring prompt information dissemination.
- Scheduled appointments and meetings, optimizing office calendar management and improving staff productivity.
- Maintained accurate records and filing systems, supporting organizational efficiency and facilitating easy information retrieval.
- Answered phone promptly and directed incoming calls to correct offices.
- Confirmed appointments, communicated with clients, and updated client records.
- Corresponded with clients through email, telephone, or postal mail.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Maintained visitor log for entering and leaving facility for security purposes.
- Helped maintain office security by monitoring visitor access and issuing badges.
- Streamlined administrative tasks, such as filing and data entry, to support office efficiency.
- Enhanced front desk operations by efficiently managing incoming calls, ensuring prompt customer service.
- Reduced waiting times for visitors by implementing more efficient check-in process.
Education
Electrical Engineering
Umbilo Technical College
Durban, South Africa01-2024
Psychology
Boston College
KwaDukuza, South Africa 04.2001 -
High School Diploma -
Stanger Manor Secondary
KwaDukuza, South Africa 04.2001 -
Skills
Front desk management
Appointment scheduling
Client communication
Call handling
Filing systems
Record management
Security monitoring
Microsoft word, Excel and power point
Communication efficiency
Scheduling
Time management
Organization skills
Scheduling appointments
Basic accounting
Running and Swimming
I enjoy fitness activities such as running and swimming, as they help me stay disciplined, focused, and goal-oriented. These activities promote resilience, consistency, and mental clarity, which I apply in my professional life. Regular training also enhances my energy levels and commitment to personal growth and well-being.
Timeline
Administration and Receptionist
Superb Cash and Carry
02.2022 - 10.2024
Receptionist
Gledhow Sugar MILL
01.2021 - 11.2021
Psychology
Boston College
04.2001 -
High School Diploma -
Stanger Manor Secondary
04.2001 -
Electrical Engineering
Umbilo Technical College