Xoliswa Nombulelo Ndaba
Human Resource Associate
Pretoria
Summary
Human Resources professional with strong expertise in talent acquisition, employee relations, and performance management. Known for fostering collaborative team environments and driving impactful results. Adept at handling complex HR tasks with flexible approach to changing organizational needs. Skilled in conflict resolution, policy implementation, and HR systems
Overview
22
22
years of professional experience
1998
1998
years of post-secondary education
Work History
Human Resources Associate – Head
Concilium Technologies (Pty) Ltd
03.2017 - Current
- Headcount approximately +-50 employees
- Organise and control the personnel training and skills development processes
- Arrange external training for all staff, facilitate internal training and development
- Ensure compliance and completion of online WSP and ATR and submission to the SETA
- In line with the company strategy, propose, implement HR policies (staffing, recruitment, compensation & benefits, skills development, performance management, disciplinary policy etc
- Talent management ensuring the recruitment process are meet timeously using the talent resource tool (LinkedIn source, pouch and target the correct talent and skills for the organisation
- Plan and conduct and onboard new employee orientation and induction
- Draft job specifications for new positions benchmark and job evaluate positions to ensure compensation and benefits remain competitive
- Ensure management team addresses and reviews targets set within the organisation’s employment equity plan
- Coordinate and prepare annual Employment Equity Report and submit to online Department of Labour
- Evaluate and review all policies and present/ propose to management any changes needed either through changes in the business or legal compliance requirements
- Coordinate employee & manager IR issues
- Proactively serve as a link between management and employees by handling staff questions, concerns and work-related problems and conflict
- Conduct employee one on one sessions on monthly basis
- Drive the Wellness Programme and Staff Activities
- Manage Company Health & Safety Department / Function ensuring full compliance with SHE legislative requirements
- Facilitate and coordinate the process for the current Performance Management system and evaluate system for relevance in an ever-changing market
- Coordinate and sit in the company performance management with employees and direct manager
- Responsible for general building upkeep and maintenance, including supervision of cleaning staff
- Supervise and manage all learners, internship, and bursary students
- Advise with BBBEE target achievement specifically Skills, Employment Equity, Management, and related scorecard elements
- Responsible for Company HR systems planning, development, implementation, maintenance, and reconciliations including leave management
- Manage and Control HR and Office related suppliers - including pricing evaluation, BBBEE, payment terms
Human Resources Manager
Ansys Rail/ETION Group
07.2015 - 02.2017
- HEADCOUNT approximately 100 employees
- As a member of the Ansys Rail leadership team, participate in the strategy development
- In line with the division HR strategy, designed, proposed and implemented HR policies (staffing, recruitment, compensation & benefits professional development, and industrial relations policy)
- Promote division and Group HR policies
- Nurture corporate values and culture of the company
- Develop and maintain administrative systems and procedures to provide administrative support for HR projects
- Ensure that Employee personal information and records are up to date
- Day to day operations of HR functions and duties
- Deal with employee request regarding HR issues, rules and regulations
- Responsible for advising, guiding, and supporting management on all HR matters
- Ensure up-to-date and complete job descriptions/person specifications
- Provide advice on Ansys Rail procedures and policies
- Design and produce regular statistical reports on HR for information to management e.g
- Starters, leavers, turnover, recruitment campaigns, sickness absence, other absences
- Work with and help co-ordinate the work of temporary employees
- Manage and supervision of permanent and temp staff
- Serve in the Ansys Rail leadership team
- Ensure all relevant documentation from various sources is captured, inputted, and processed
- Supervise 3 cleaning staff, 2 HR Administrator and 1 Office Manager
- Training and Skills Development
- Act as SDF – Skills Development Facilitator for compliance with the MICT SETA
- Submit Work Skills Plan (WSP) and Annual Training Reports (ATR) to MICTSETA
- Staff skills gap analysis together with relevant managers
- Process training needs for staff and liaise with Finance Department for payments
- Keep records of all training interventions on employees for compilation of the annual training report to the MICT-SETA
- Manage Learner ships, internships and bursary students
- Employee Benefits (EB) and Payroll Administration
- Manage ESS leave (Employee Service Systems)
- Submit payroll inputs weekly and monthly ensuring accurate and diligence
- Liaise with Finance Department on payment related queries staff training, supplier payments and employees
- Update service providers with staff movement and compensation on Pension and Provident Fund and Group Life Cover
- Compliance with Conditions of Employment and Statutory Conditions
- Ensure that HR Policies, Procedures and forms / templates are up to date and in line with ISO procedures
- Ensure that employees are informed about changes to and updates of policies and procedures
- Submit documentation required for BBBEE to consultants for BEE accreditation rating
- Administration of claims such as workmen’s compensation, UIF and Provident fund
- Recruitment and Terminations of Employees
- Manage and facilitate recruitment process
- Provide assistance to managers on employee recruitment
- Prepare notices and advertisements for vacant staff positions
- Pre-screening of CVs received from applicants
- Schedule and conduct interviews
- Conduct reference checks on possible candidates when requested
- Inform unsuccessful applicants
- Prepare letters of employment
- Finalise job descriptions in conjunction with manager
- Prepare employee contracts
- Ensure new employees have the necessary equipment and assistance upon joining the company (PC, telephone, workstation, access to network, email address, access tag, stationery, etc.)
- Induction of new employees: presentation of company overview; history; corporate structure, value system etc
- Ensure new employees have an updated HR file and ensure registration for payroll and ESS
- Keep personal files up to date
- Conduct exit interviews
- Ensure that staff leaving Ansys Rail have been issued with a service certificate, UI-I9 form
- Ensure that all equipment has been returned in good working condition as well as the access tag and any keys that he might have been issued with
- Performance Management
- Inform managers of due dates for all performance reviews
- Facilitate and document annual performance review process ensuring adherence to agreed processes and procedures by both management and employees
- Oversee implementation of poor performance counselling recommendations
- Maintain records of all performance management process flows – developmental plans, career plans etc
- Record training and education needs of employees against project objectives and performance management outcomes
- Labour Relations/Employee Relation
- Implement company’s disciplinary and grievance procedures in accordance with the relevant policies
- Keep management informed on labour relations issues affecting their employees
- Assist management with the issue of warnings
- Represent the company during disciplinary and grievance enquiries
- Payroll: Complete payroll on VIP Premier each month as required
- Ensure the appropriate deductions are made, and all employees’ details are loaded correctly
- Liaise with management on all payroll changes and amendments for the month
- Respond to all payroll related queries from employees as well as service providers, including but not limited to medical aid, Provident fund and general employee queries
- Ensure all relevant documentation from various sources is captured, inputted, and processed
- Printing and distribution of payslips & IRP 5 via ESS
- Print Reports, File Reports and payslips
- Run VIP backups at the end of the month, do monthly submissions on UIF as well as EMP201
- Monthly VIP Backup and rolling over of the system
Regional HR / Payroll Administrator
Lafarge Industries S.A
12.2012 - 06.2015
- Headcount approximately 950 employees
- Sage VIP Premier Maintenance: Manage & load new engagements, terminations, and promotions
- Change of contracts & transfer in different BU on VIP Premium
- Sorting payslip & distribute within the branches & departments
- Amendment of Contract of Employments & Limited Duration Contracts
- Run Staff List reports & distribute to the relevant HRM & Directors
- Run Safety Hours Report and distribute to the Safety Department
- Provide information to Line Management on leave reports
- Leave administration & tracking on VIP ESS
- Confirmation of employment for all BU (Concrete and Aggregate)
- Maintain and update the personnel records of employees
- Ensuring that all staff requisitions are approved
- Distribution of payslips to all relevant sites
- Calculate final Settlements for terminated employees
- Recruit and appoint new employees in conjunction with line Management
- Minute taking and confidential typing for the HR Department
- Prepare Retrenchment Packages and process Tax Directive
- Workday Administrator ensuring that data efficiency is maintained
- Master Administrator Biometrics System
- Safety & First Aid Officer
- Prepare dummy payslips for new job offers
- Coordinates monthly Biometrics Meeting
- Biometrics Pilot Administrator
Senior Personnel Administrator
Murray & Roberts Cementation
12.2006 - 09.2013
- Maintain all HR database, spreadsheets, and records to ensure data integrity at all times
- Responsible for all HR documentation including contract, letters of appointments, confirmation of employment letter, contract renewals
- Collate all relevant month end records and statistics for the compilation of reports (monthly, annually, and quarterly)
- Collate and screen received applications and shortlist candidates for vacancies
- Process disability, death, and pension, medical aid claims
- Compile job profile for all jobs in the organisation
- Compile all U19, Records of services for all terminated employees
- Handle all payroll related queries and ensure communication of all the changes to payroll
- Maintenance of personnel files by ensuring the timeous and accurate filing of all relevant HR information and documentation
- Provide on-going HR Administrative support and assistance to the Payroll Team
- Facilitate the timely processing of all paperwork relating to staff terminations and new hires
- Dealing with and handling all staff HR Administration related queries, ranging from salary queries, provident fund, leave administration queries, medical aid queries and other employee benefits and administration queries
- Deal with queries from the public regarding recruitment or requesting confirmation of employment and employment opportunities
- Ensure the proper usage of the Company current terms & conditions of employment when handling staff queries
- Handling of all internal and external advert response
- Listing /recording of all applications received
- Liaise with various recruitment agencies with regards to finding suitable applications for various vacant positions
- Co-ordinate and arrange induction sessions for new employees
- Prepare monthly reports for Management
- Leave Capturing on VIP ESS, Promotion, Rate of pay, Departmental transfers, contract renewal, and prepare starter packs for new employees
Human Resources Clerk
Murray & Roberts Cementation (Bedfordview Head Office)
01.2006 - 11.2006
- RESPONSIBLE FOR APPROXIMATELY 300 employees (Marikana and Various Mining sites at Rustenburg)
- Organizing and booking of boardrooms
- Assist in taking minutes in meeting
- Dealing with employment Equity
- Assist in conducting Disciplinary & Hearing meetings
- Typing of minutes and sending them out to relevant people
- Organizing lunch for conference meetings
- Arranging and filing of personal documents according to relevant departments
- Conducting leave forms & processing them
- Conducting late attendance statistics weekly and monthly report to be generated to the line managers
- General typing and updating of training documentation
- Administration & control of employee files
- Reporting, capturing /filing of M&R legal information (daily)
- Attending Safety & Healthy Representative (monthly meetings)
- Ensure that current staff details on the system are regularly maintained and updated
- Ensuring that leave is accurately recorded on Accsys system
Office Coordinator
Murray & Roberts Foundries (Alucast)
04.2004 - 12.2005
- Arranging & maintaining of filing system
- Liaison with the supplier should anything go wrong in the office
- Assist in the payroll department – with the clocking system
- On daily basis check and correct the clocking system
- Attend to the queries/error related to the time sheets
- Process & conduct leave forms
- Ensure that outgoing correspondence (mail, faxes, and courier deliveries) is dispatched in timely way
- From time to time assist the HR department
- On weekly basis send out time sheets to relevant supervisors
- Updating time and attendance register every first day of the week
- Assist in compiling of top 20 absenteeism stats
- Assist the Senior HR Officer with the monthly attendance statistic
- SHE Representative (Admin Department)
- Attend monthly SHE meetings
Admin Assistant
Bachmann Mega freight
09.2003 - 03.2004
- Answering incoming call
- Assist in the accounts department
- Ordering stationery & keep control of stationery cupboard including the cartridges
- All office admin, secretarial functions such as typing of documents, maintaining fax & copier register, binding of documents
Admin Assistant
Spec Saver (Head Office)
07.2003 - 08.2003
- Switchboard Operator, maintaining of the reception area
- Filing, Direct telephone calls from switchboard to the appropriate department or staff member
- Ensure that visitors receive a prompt & courteous service
Education
Grade 12 /Matric -
Mehlomakulu Senior Secondary School
Bachelor’s degree - human resources management
Tshwane University of Technology
National Diploma - Human Resources Management
Nelson Mandela Metro University
Skills
Recruitment and selection
Onboarding and orientation
Labor relations
Employee retention
Benefits administration
Exit interviews
HR policies implementation
Background checks
Succession planning
Employee relations management
Names
Xoliswa Nombulelo
Language
- Xhosa
- English
- Sotho
Contact Numbers
- +27 71 890 4535
- +27 78 281 5149
Personal Information
- Gender: Female
- Nationality: South African (African)
- Driving License: Code 10 – Own transport
Educational Qualification
Grade 12 / Matric, 12/98, Mehlomakulu Senior Secondary School, Bachelor’s degree in human resources management, 12/21, Tshwane University of Technology, National Diploma Human Resources Management, 12/03, Nelson Mandela Metro University, VIP Premier Payroll, VIP Premier HR Manage, Payspace HR & Payroll System, Employment Equity Course, Skills Development Facilitator Course, Presentation Course, Conflict Management, SHE Representative, Conducting Chairing of Poor Performance, VIP ESS, Biometrics Time & Attendance, VIP Premier HR Job Management & Employee Management, ACCSYS Employee Module system, Production Reports Systems, Simplexity (Payroll System), VIP ESS Administrator & Pay space, JD Edwards, MS Word, MS Excel, Internet & E-mail, PowerPoint
Timeline
Human Resources Associate – Head
Concilium Technologies (Pty) Ltd
03.2017 - Current
Human Resources Manager
Ansys Rail/ETION Group
07.2015 - 02.2017
Regional HR / Payroll Administrator
Lafarge Industries S.A
12.2012 - 06.2015
Senior Personnel Administrator
Murray & Roberts Cementation
12.2006 - 09.2013
Human Resources Clerk
Murray & Roberts Cementation (Bedfordview Head Office)
01.2006 - 11.2006
Office Coordinator
Murray & Roberts Foundries (Alucast)
04.2004 - 12.2005
Admin Assistant
Bachmann Mega freight
09.2003 - 03.2004
Admin Assistant
Spec Saver (Head Office)
07.2003 - 08.2003
Bachelor’s degree - human resources management
Tshwane University of Technology
National Diploma - Human Resources Management
Nelson Mandela Metro University
Grade 12 /Matric -
Mehlomakulu Senior Secondary School
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