Xoliswa Ndaba

Key Responsibilities

• Managed the end-to-end employee lifecycle, including recruitment, onboarding, employee development, performance management, and offboarding.
• Partnered with managers to identify workforce requirements, coordinate recruitment activities, and support talent acquisition initiatives.
• Facilitated onboarding programmes and employee inductions, ensuring accurate maintenance of employee records and HR documentation for compliance and efficiency.
• Coordinated training initiatives, skills audits, learnerships, internships, and statutory submissions to MICTSETA as Skills Development Facilitator (SDF) to enhance workforce skills and compliance.
• Compiled and submitted Workplace Skills Plans (WSPs) and Annual Training Reports (ATRs) in compliance with Skills Development legislation.
• Ensured accurate payroll administration through VIP Premier and managed payroll-related reporting and statutory submissions.
• Provided guidance to management on employee relations matters, including disciplinary processes, grievances, counselling, and conflict resolution.
• Assisted with disciplinary hearings, incapacity processes, and CCMA case preparation.
• Coordinated performance management processes, including performance reviews and development plans, to support employee growth and organizational goals.
• Ensured compliance with South African labour legislation, employment equity requirements, and organisational policies.

• Led talent acquisition strategies to attract top talent in engineering and technology sectors.
• Streamlined recruitment processes to attract top talent and reduce time-to-fill positions.
• Streamlined onboarding processes, enhancing new hire integration and engagement.
• Facilitated onboarding sessions and on-the-job training for new hires bolstering position knowledge and skillset.
• Enhanced employee retention by implementing effective onboarding and training programs.
• Facilitated training programs to improve employee skills and foster professional development.
• Conducted performance management initiatives to drive employee accountability and productivity.
• Led performance management initiatives, fostering a culture of continuous feedback and improvement.
• Fostered positive work environment through comprehensive employee relations program.
• Facilitated conflict resolution between employees, promoting a positive work environment built on mutual respect and understanding.
• Conducted thorough exit interviews to gather valuable feedback on improving employee experience within the company.
• Collaborated with executive team to align HR initiatives with overall business strategy.
• Developed succession planning strategies to prepare the organization for future growth opportunities.
• Managed compensation and benefits programs, ensuring competitiveness and compliance with regulations.
• Structured compensation and benefits according to market conditions and budget demands.
• Conducted onboarding sessions and on-the-job training for new hires.
• Analyzed workforce data to inform strategic workforce planning and retention strategies.
• Streamlined HR processes for increased efficiency and improved employee satisfaction.
• Enhanced team workflows and employee job satisfaction by coordinating communication between managers and employees.
• Maintained compliance with labor laws and regulations through regular audits and policy updates.
• Coordinated company events, boosting morale through team-building activities and celebrations of success milestones.
• Streamlined recruitment processes to attract top talent and reduce time-to-fill positions.
• Led performance management initiatives, fostering a culture of continuous feedback and improvement.

Talent Acquisition, Onboarding & Offboarding

• Manage the full recruitment lifecycle, including advertising vacancies, screening CVs, scheduling interviews, conducting reference checks, and preparing employment offers.
• Partner with line managers to define recruitment requirements and update job descriptions.
• Coordinated onboarding activities, ensuring seamless integration of new employees through induction, access setup, equipment allocation, payroll registration, and ESS configuration.
• Manage employee exit processes, including exit interviews, service certificates, UIF documentation, and company asset recovery.
• Act as the appointed Skills Development Facilitator (SDF).
• Compile and submit the Workplace Skills Plan (WSP) and Annual Training Report (ATR) to MICTSETA.
• Compiled and submitted Workplace Skills Plan (WSP) and Annual Training Report (ATR) to MICTSETA, ensuring compliance with regulatory training requirements.
• Coordinate employee training interventions and maintain training records for compliance and reporting purposes.
• Administer learneships and internship program's.
• Administer learnerships and internship programs.
• Process monthly payroll inputs and ensure accurate payroll administration using VIP Premier.
• Administer employee benefits, including pension, provident fund, group life cover, medical aid, UIF, and COIDA claims.
• Liaise with Finance and external service providers regarding payroll, benefits, deductions, and employee compensation changes.
• Generate payroll reports, distribute payslips and IRP5 certificates, and manage statutory submissions, including EMP201 and UIF returns.
• Guided and supported management on employee relations matters, fostering a positive workplace culture and addressing employee concerns effectively.
• Administer disciplinary and grievance procedures in accordance with company policies and labour legislation.
• Assist with disciplinary hearings, warnings, and employee counselling processes.
• Represented the organization during disciplinary enquiries, grievance proceedings, and CCMA matters.
• Monitor performance review schedules and communicate key deadlines to managers.
• Maintain performance management documentation, including development plans and career progression records.
• Support the implementation of performance improvement interventions.
• Ensure HR policies, procedures, forms, and templates remain current and aligned with legislative and ISO requirements.
• Communicate policy and procedural updates to employees and management.
• Coordinate BBBEE verification requirements and provide supporting HR documentation to consultants.
• Ensure compliance with South African labour legislation, statutory reporting requirements, and internal governance standards.

Key Responsibilities

• Coordinated recruitment administration, including advertising vacancies, screening applications, shortlisting candidates, and liaising with recruitment agencies.
• Managed responses to internal and external recruitment advertisements and maintained applicant records.
• Compiled HR reports and workforce statistics for management, enhancing visibility into workforce trends and metrics.
• Coordinated onboarding and induction program's for new employees.
• Prepared starter packs and facilitated the administration of new hires, transfers, promotions, and contract renewals.
• Prepared and administered employment documentation, including employment contracts, contract renewals, appointment letters, employment confirmations, and termination documentation.
• Maintained HR databases, employee records, and personnel files, ensuring data accuracy, confidentiality, and compliance.
• Served as the first point of contact for employee queries relating to remuneration, benefits, leave administration, and employment records.
• Provided comprehensive HR administrative support to employees, management, and the payroll function.
• Coordinated onboarding and induction programs for new employees.
• Managed employee benefits administration, including medical aid, pension, disability, death, and provident fund claims.
• Processed payroll inputs and employee data within established payroll deadlines.
• Maintained employee records on the VIP Payroll system and ensured the accuracy of payroll information.
• Processed payroll changes, including salary adjustments and departmental transfers, ensuring accurate and timely payroll updates.
• Reconciled medical aid billing and payroll deductions before payroll finalisation.
• Calculated overtime payments and verified payroll worksheets.
• Supported payroll compliance by ensuring accurate and timely processing of employee information.
• Managed leave administration through VIP ESS and maintained accurate leave records.
• Prepared UIF documentation and records of service for terminated employees.

Key Responsibilities

Office Administration & Coordination

• Coordinated outgoing correspondence, including mail, courier services, and fax communications, ensuring timely delivery.
• Coordinated outgoing correspondence, including mail and courier services, ensuring timely delivery and effective communication.
• Supported administrative functions across departments, including Human Resources and Payroll, enhancing operational workflows.

Time & Attendance Administration

• Administered the time and attendance system, ensuring accurate employee clocking records.
• Reviewed, corrected, and updated attendance data on a daily basis.
• Investigated and resolved employee timesheet discrepancies and attendance-related queries.

Payroll Support

• Assisted Payroll Department in preparing and validating time and attendance information, contributing to accurate payroll processing.
• Ensured accurate payroll inputs through the verification of employee attendance and leave records.
• Supported payroll administration by resolving attendance and timesheet exceptions.

Human Resources Support

• Provided administrative support to the HR function on employee-related matters.
• Compiled absenteeism statistics and monthly attendance reports for management.
• Supported employee record management and HR reporting activities.

Health, Safety & Environment (SHE)

• Served as the SHE Representative for the Administration Department.
• Participated in monthly SHE meetings and supported workplace health and safety initiatives.
• Assisted in promoting compliance with organisational health and safety requirements.