XABISO MJIWU

To provide overall Technical Assistance in monitoring, evaluation, and reporting of the implementation of the Provincial Implementation Plan for HIV, TB & STIs - 2023-2028:

Help develop, coordinate and Support implementation of the Provincial Implementation Plan for HIV, TB & STIs - 2023-2028:

• Support the development and coordinate implementation of Provincial Implementation Plans and Multi-Sectoral District Implementation Plans (MDIPS)
• Liaise with PCAs, Stakeholders and other Implementing Partners to ensure that HIV, TB and STIs related programmes and project activities are carried out and monitored at all levels according to agreed work plans.
• On behalf of PCA, participate in relevant forums and provide support and coordination of HIV, TB and STIs related work in donor funded forums.
• Strengthen and support strategic M&E alliances/partnerships with government departments, civil society and communities to support tracking and monitoring of PIPs and MDIPs.

Strengthen Monitoring, Evaluation and Reporting for the Provincial Implementation Plan for HIV, TB &
STIs - 2023-2023:

• Strengthen and operationalise a comprehensive Provincial M&E system for HIV, TB and STIs response in line with the PIPs.
• Support the development of target setting and M&E plans for the Provincial HIV, TB and STIs response;
• Liaise and work closely with Provincial & District level partners including Global Fund, GIZ, bilateral agencies; PEPFAR, International NGOs and Implementing Partners, to harmonize and advance an evidence-informed approach to the Provincial AIDS response;
• Drive rollout and promote use of the Situation Room at Provincial and District level
• Support continuous improvements and modifications of the Situation Room

Monitoring progress of Provincial Implementation Plan for HIV, TB & STIs - 2017-2022 to fulfill provincial reporting requirements:

• Support the reporting of all programmatic data and contribute to data analyses and interpretation both provincially and to the National level.
• Lead the reporting on Key Populations programs at Provincial level and contribute to data, analyses and interpretation to inform programme planning.
• Coordinate the capacity building of District counterparts in data collection, data analysis, reporting and using evidence for programming;
• Review Implementing Partners and PCA Sectors reports (site visits, monthly/quarterly narrative, data, mentoring and supervision, etc.) and follow up of challenges.
• Coordinate the development of District AIDs Council quarterly and annual activity reports as aligned with Annual Performance Plans
• Prepare reports and/or presentations on programmatic goals and achievements for various audiences as needed.
• Support the conducting of PIP Mid & End Term Reviews

• Supporting the West Rand Department of Health with the implementation of the Covid-19 vaccination programme and also responsible for the management of the Electronic Vaccination Data System (EVDS) within the district.
• Works closely with the Monitoring and Evaluation District Support Facilitator to ensure effective use and constant flow of data and information in all directions between local, provincial and national vaccine rollout teams and within the teams
• Ensures that all the different information systems that are used for enrolment, vaccine logistics (SVS), vaccine allocation, distribution, administration, tracking, vaccinator registrations, site registration, and monitoring and evaluation dashboards are optimally functional
• Maps the complex information systems and how they are interlinked to assist the team in understanding data and information flows so that different team support facilitators are able to coordinate their activities
• Ensures effective use and flow of data by understanding the interface between information systems that are used for logistics, vaccine and ancillary item allocation, distribution, administration, tracking, vaccinator registrations, site registration, and monitoring and evaluation dashboards such EVDS.
• Trains and onboards providers of the EVDS and informing and training providers and other users on new or additional features
• Works closely with the communication team to ensure that all end users have access to simple and easy to follow instructions on how to use the EVDS and are made aware of new or additional features timeously
• Troubleshoots and responds to all EVDS glitches and inquiries from end-users.
• Analyses and categorises key problems identified in the district and escalating them to the province if necessary
• Enhances, augments, and adapts existing IT and IS infrastructure to support and facilitate vaccination roll-out

• Data Quality Improvement/ Data Cleaning - Provide support to the CSIR team to drive data cleaning and data improvement on the National Department of Health Master Facility List (MFL)
• Direct support to NDOH - Provide support to system admin function at the NDOH team on queries received from provinces related to user requests/ edits and additions on MFL
• Documentation and Onboarding of new user groups – Provide change management and onboarding toolkits/ playbooks for new users and should include the following:
• SOPs
• Process for registration of new users
• Troubleshooting
• Direct support to Provinces - Provide direct support to provinces who are having issues with registering or loading information onto MFL and provide a checklist to standardise support offered

• Responsible for managing and coordinating Right to Care's support to its sub-recipient partners supported through the Global Fund programme in order for them to meet the expected outcomes.
• Coordinate, facilitate and direct needs of sub recipients through liaising with Finance, Grants & Compliance, M&E, Linkage, Capacity Building teams for relevant support and technical assistance
• Manage internal and external stakeholder relationships engagement including attending Provincial, District and sub district meetings with Department of Health (DOH) and submitting required reports to DOH, USAID/PEPFAR and The Global Fund
• Monitor and run weekly/monthly and quarterly reports on partner's performance
• Review and analyze data flow through weekly dashboards
• Prepare and write quarterly reports for submission to funders and key stakeholders at provincial, district and sub district levels
• Present and provide monthly updates during portfolio meetings
• Assist in the partner identification process; from request for proposal/application to review of applications and selection of partners.
• Conduct continuous reviews on programme implementation progress of programmes implemented
• Identify training needs and assist in the development of training plans for supported programmes and sub-recipient partners
• Oversee the implementation of Service Level Agreements and sub-recipients contracts and ensure adherence thereof by both sub-recipients and prime recipient
• Ensure submission of quarterly narrative reports by partners as per applicable submission schedule
• Brief and communicate programmatic performance to Right to Care management/other applicable stakeholders in consultation with the Global Fund Programme Head
• Support the organisation in the development and implementation of innovative and sustainable procurement guidelines, procedure and policy
• Identify opportunities for new and integrated supply agreements
• Monitor internal procurement systems and processes and ensure that compliance is achieved across the organisation
• Undertake, complete and assist in specific procurement projects and provide ongoing monitoring as required

• Ensure monthly collection, verification, validation and collation of monthly progress indicator reports from Right to Care supported sites and programmes
• Consolidate all work done and report to the M&E Manager on a weekly, Monthly, Quarterly, and Annual basis as required
• Compilation of quarterly and semi-annual PEPFAR reports for Right to Care and enter them into the Data warehouse
• Conduct both desktop & on-site data validation and verification with grants Sub Recipients, checking reported data from source documents.
• Conduct routine data quality site support visits to supported district Sub Recipients and develop plans to address data collection and data management gaps and challenges identified.
• Proactively and consistently review progress towards set targets throughout the grant period of the program
• Implement M&E tools and SOPs and ensure that the programme team understand how to use them
• Supervising data captures and clerks to ensure that data collection is aligned with the national DHMIS policy and program Standard Operating Procedures.
• Support the M&E Manager to ensure the program reporting is aligned with the relevant government information management systems to allow data sharing and reporting
• Maintenance and ongoing improvement of Right to Care MER systems
• Ongoing support training and technical assistance on MER to partners / programmes

• Live tracking of captured HIV testing services, HIV/ART and TB data on electronic patient register and Tier.Net
• Train, coach and mentor data capturers on data collection tools, DHIS and Tier.Net
• Compile all work done and report to the M&E Manager on a weekly, monthly a quarterly basis as required
• Conduct both desktop and on-site data validation and verification, checking reported data from source documents
• Conduct routine data quality site support visits to supported clinics
• Participate in Routine Data Quality Assurance (RDQA) sessions and ensure that findings are shared with the programme team
• Conduct in-depth analysis for captured data on HTS, TB and HIV/ART data to compile routine program performance monitoring reports and ad-hoc reports as requested
• Ensure that appropriate Data Management tools are in place and used correctly and ensure logical flow of data in the clinic
• Compile, verify, submit and store regular reports relating to Right to Care supported HIV services at the clinic