Winnie Makoma Malatji

• Ensuring effective financial management of the infrastructure projects (RBIG and WSIG) budgets.
• In-Year Monitoring accruals and giving progress reports for infrastructure projects.
• Oversee the execution of projects from the starting point till deliverables.
• Coordinating and supporting Regional Bulk Infrastructure Projects, including site visits to Sebokeng, Meyerton, Rothdene, Zuurbekom, Hammanskraal and Mohlakeng, and attending Project Steering Committee and Progress meetings (50% attendance).
• Assist in Coordinating project management and planning processes.
• Monitoring of expenditure in line with approved budget and reporting on project status monthly.
• Shifting of funds with the projects and programs.
• Responding to audit projects requests and measure adherence to standard.
• Establishing project steering committees for all projects.
• Receiving and checking invoices for projects monthly and ensure that they are paid with 30 days.
• Providing project performance reports to stakeholders
• Maintaining project documentation, such as plans and reports, assigning tasks and controlling schedules.
• Provided strategic administrative and financial support to management, ensuring smooth operation of the office.
• Coordinated meetings, compiled agendas, prepared reports, and recorded accurate minutes for decision-making.
• Managed financial administration processes including budgeting support, expenditure tracking, and procurement coordination.
• Ensured compliance with PFMA, Treasury Regulations, and internal policies in all administrative and financial activities.
• Facilitated effective communication between management, internal departments, and external stakeholders.
• Managed and maintained document control systems, ensuring proper filing, record keeping, and easy retrieval of information.
• Handled confidential correspondence and sensitive information with a high level of professionalism and discretion.
• Supported supply chain processes, including requisitions, quotations, and contract administration.
• Monitored office expenditure and assisted in financial reporting and variance analysis.
• Coordinated travel, accommodation, and logistical arrangements for senior management.
• Supervised and guided administrative staff to ensure efficient service delivery.
• Assisted in project coordination, tracking progress and ensuring deadlines were met.
• Prepared briefing notes, presentations, and executive reports aligned to strategic objectives.
• Strengthened internal controls and improved administrative systems for efficiency and compliance.

• Oversee and manage the financial accounting function in line with Public Finance Management Act (PFMA) and Treasury Regulations.
• Prepare, review, and submit monthly, quarterly, and annual financial statements (AFS) in accordance with GRAP standards.
• Ensure accurate general ledger management, including reconciliations of accounts, suspense accounts, and clearing accounts.
• Monitor and maintain budget control, expenditure tracking, and variance analysis to ensure alignment with approved budgets.
• Supervise and review payments, journals, and financial transactions for compliance, accuracy, and completeness.
• Coordinate and manage the year-end financial reporting process, including audit file preparation and supporting schedules.
• Liaise with internal and external auditors (e.g., Auditor-General) and ensure timely resolution of audit queries and findings.
• Strengthen and enforce internal controls to prevent irregular, fruitless, and wasteful expenditure.
• Ensure compliance with financial policies, procedures, and legislative frameworks within the public sector.
• Manage cash flow, revenue, and expenditure reporting, ensuring proper classification and recording.
• Review and approve bank reconciliations, asset registers, and liability accounts.
• Provide financial advisory services to management on accounting policies, risks, and financial performance.
• Supervise and mentor junior staff and interns, including performance management and capacity building.
• Compile and present management reports, financial statements, and dashboards to senior management.
• Assist in the development and implementation of financial systems, controls, and process improvements.
• Ensure proper management of accruals, provisions, and commitments.
• Monitor compliance with supply chain management (SCM) financial processes.
• Support strategic planning by providing financial insights and analysis.
• Facilitate onboarding of interns within the Financial Accounting unit, introducing them to departmental mandates, water sector regulations, and financial policies.
• Provide practical training on government financial systems such as BAS, LOGIS, and SAP, ensuring accurate capturing and processing of financial transactions.
• Guide interns on water-related revenue management, including billing, debtor management, and reconciliation of water sales and related income streams.
• Supervise and support interns in performing bank, suspense, and ledger reconciliations in line with departmental standards.
• Mentor interns on compliance with the Department of Water and Sanitation financial frameworks, including the Public Finance Management Act (PFMA) and Treasury Regulations.
• Provide hands-on exposure to month-end and year-end financial processes, including preparation of supporting schedules and audit files.
• Review and verify interns' work to ensure accuracy, completeness, and alignment with audit requirements and internal controls.
• Support interns in understanding infrastructure project financial tracking, including expenditure monitoring for water schemes and sanitation projects.
• Coach interns on preparing financial reports and management information to support decision-making within the department.
• Conduct regular performance reviews, offering constructive feedback and identifying training and development needs.
• Promote adherence to ethical standards, accountability, and transparency in managing public funds.
• Liaise with internal stakeholders, including Supply Chain Management and Budget Units, to expose interns to integrated financial processes.
• Encourage understanding of the water sector value chain, linking financial management to service delivery outcomes in communities.
• Provide career guidance within the public sector, focusing on financial management roles and growth opportunities.
• Foster a supportive and professional environment that builds interns' confidence, independence, and technical competence.

• Reconciling and analyzing accounting reports, ensuring all financial transactions are recorded on the correct register before monthly filing, and preparing monthly financial reports.
• Ensuring that auditors are provided with necessary documents, attending to audit queries, and responding to all raised concerns.
• Performing banking tasks, issuing receipts for officials, and capturing receipts on the BAS system, while managing the clearing of suspense accounts and ensuring the safekeeping of all financial records.
• · Supervising and monitoring financial transactions, approving, and authorizing orders, sundry payments, and allowance deductions on the LOGIS, SAP, BAS, and PERSAL systems.
• · Managing payroll operations, including receiving payroll for the region, updating, checking, and distributing payroll to end users, and following up before re- turning it to Head Office.
• · Consolidating and reconciling accounts for Phakisa, MTN, Hamba Nathi, and Vodacom monthly, while providing expenditure and accrual reports to Head Office.
• · Approving area office invoices on , checking and authorizing S&T claims for the region and area offices (Potch & Boskop).
• · Coordinating administration of financial operations, managing creditors' reconciliations, maintaining monthly payments registers, and assisting with presentations for finance meetings.

• Managing billing, debtors' accounts, and customer balances.
• Handling customer relations, audit queries, and human resource reporting.
• Reviewing billing adjustments, reconciliations, and clearing credit balances.
• Preparing submissions for billing adjustments and interest reversals.
• Liaising with stakeholders to promote water registration and revenue aware- ness.
• Attending tariff consultations, pricing strategy meetings, and workshops.
• Overseeing people management and reporting processes.
• Issuing weekly and monthly reports.

• Opening new files, maintaining registers, and organizing financial records.
• Providing administrative support for document filing and information retrieval.
• Assisting auditors by preparing required documents and reports.
• Printing and Making copies
• Assisting with finance and supply chain duties

• Reconciled bank statements by comparing statements with general ledger.
• Achieved accurate financial records by meticulously entering and verifying transactions in general ledger.
• Assisted with internal audits to ensure regulatory compliance and efficient financial operations.
• Participated in special projects as needed, applying strong analytical skills to drive successful outcomes.

• Distributing pay slips, processing salary claims, and handling payroll queries.

• Capturing payments on PERSAL and BAS systems and managing travel allowances.

• Maintaining financial records, processing financial transactions, and ensuring payments are within 30 days.

• Assisting with audit reports and resolving payment enquiries.

• Filling and recording of all financial documents.