Waseemah Achmat

Portfolio & Programme Management

• Administer legislative processes, ensuring adherence to procedural, governance, and regulatory frameworks.
• Develop project plans for provincial and NCOP Bills, including detailed public hearing schedules and stakeholder engagements.
• Ensure committee projects are aligned with strategic mandates and deliver measurable impact.
• Oversee committee programmes and projects, ensuring alignment with strategic goals and timely delivery of intended value and benefits.
• Provide procedural advice and strategic recommendations to Committees to enhance governance, oversight, and legislative compliance.

Governance & Compliance

• Advise on Ordinary Provincial Bills, Provincial Money Bills, NCOP Section 76, 75, 74, and 77 Bills, and Constitutional Amendment Bills.
• Ensure all committee decisions and procedural advice are documented, stored, and tracked for institutional memory and governance accountability.
• Ensure properly prepared procedural advice is vetted before submission to the Chairperson.
• Establish and maintain procedural and governance standards, ensuring compliance with Standing Rules, legislative processes, and financial controls.
• Maintain accurate and updated records of all procedural advice provided.
• Provide structured procedural advice to Committees, aligning operations with their mandates by identifying and mitigating risks in legislative processes, financial allocations, and compliance gaps.

Resource & Financial Management

• Advise on budget performance, identifying risks of over- or under-spending and recommending corrective actions.
• Ensure allocation of financial and human resources across committees.
• Manage and monitor committee budgets, providing monthly updates on projections and actual expenditure.
• Provide monthly expenditure inputs for standing committees and track financial performance against allocated budgets.
• Submit quarterly and annual Standing Committee Reports with detailed financial tracking.

Stakeholder Engagement & Communication

• Communicate with stakeholders, interested parties, and invited guests on behalf of Committees and Chairpersons.
• Engage with key stakeholders, including committee members, government departments, and external partners, to ensure alignment with legislative and governance priorities.
• Facilitate and coordinate committee meetings, workshops, study tours, and public hearings.
• Provide meeting support, including pre-meeting procedural planning, in-session advisory, and post-meeting reporting.

Risk Management & Performance Monitoring

• Develop contingency plans to address legislative, financial, and governance risks.
• Identify, assess, and mitigate risks related to committee projects, governance procedures, and legislative processes.
• Monitor committee performance and report on key metrics, leveraging data insights to drive continuous improvement.
• Provide quarterly Committee Decisions Tracking Documents to ensure action items are implemented.

Enterprise ICT Programmes & Systems Improvement

• Identify gaps in legislation and develop procedural guidelines to align with compliance requirements.
• Lead process improvement initiatives, streamlining documentation and implementing efficient systems to enhance workflow.
• Maintain and update the Electronic Records Management System and parliamentary website.
• Work with ICT to improve stakeholder database and develop a Membership Hub programme for enhanced stakeholder engagement.

Supply Chain & Vendor Management

• Apply knowledge of procurement processes, supply chain management, and financial regulations in committee operations.
• Work with vendors for logistics, event coordination, report printing, and legal consultations, ensuring compliance with supply chain policies.
• Ensure that procurement decisions adhere to financial regulations and strategic governance requirements.

Continuous Improvement & Innovation

• Promote best practices in procedural and legislative support, enhancing efficiency in committee operations.
• Encourage innovation through process enhancements, technology adoption, and lessons learned from committee proceedings.
• Identify system inefficiencies and develop solutions to streamline governance and oversight processes.

• Managed switchboard and reception, efficiently handling enquiries from officials and clients.
• Monitored mail distribution, recording documentation in CMATS and adhering to deadlines.
• Coordinated reports and submissions for the H.O.D and Ministry meetings.
• Drafted correspondences and maintained comprehensive filing systems.
• Assisted in MTEC budgeting processes and managed petty cash claims.
• Coordinated training, international trips, and office procurement activities.
• Supervised interns, providing detailed assessment reports.
• Acted as a supervisor, attending meetings on behalf of the directorate.

• Coordinated meetings and events, managing logistics such as refreshments and parking.
• Assisted in organising high-profile conferences, ensuring catering needs were fulfilled.
• Compiled agendas and minutes for all meetings to facilitate effective communication.
• Managed Director's office and diary, streamlining operations and workflow efficiency.
• Distributed relevant documents, including circulars, memos, and notices, to staff.
• Processed leave forms and payouts in PERSAL while monitoring the directorate's budget.
• Prepared reports and cabinet submissions, ensuring accurate documentation for meetings.
• Handled procurement as chief user clerk, ordering supplies and processing payments.

• Identical responsibilities as Senior Secretary.
• Public Participation and Youth Engagement: Assisted with Public Participation and Youth Desks to enhance interaction between civil society, local government, and municipalities
• Assisted in the office for the establishment of guidelines on basic policies for Youth Desks, aiming to strengthen public participation at the district level