Vuyokazi Portia Mgcineni
Administration And Management
Pretoria,GP
Summary
Strategic public administration professional with over 10 years of progressive experience in policy development, budget coordination, and executive office management across local and national government. Proven track record in translating complex policy frameworks into actionable governance strategies while maintaining fiscal discipline and regulatory compliance. Core competencies include stakeholder engagement, legislative compliance (Public Finance Management Act (PFMA), Municipal Finance Management Act (MFMA), National Treasury Regulations), budget monitoring, and strategic planning. Demonstrated ability to provide high-level support to executive leadership while managing cross-functional teams and driving organizational objectives. Known for analytical rigor, adaptability, and a commitment to public service excellence.
Overview
14
14
years of professional experience
7
7
Certifications
Work History
Director - Private Office of the Speaker
City of Tshwane Metropolitan Municipality
04.2024 - 03.2025
- Provided comprehensive strategic, administrative, and operational support to the Speaker of Council, managing the interface between political leadership and municipal administration.
- Strategic & Executive Support
- Delivered high-level strategic guidance and decision-support to the Speaker on governance, protocol, and stakeholder relations.
- Managed confidential and sensitive matters with discretion, maintaining political neutrality and institutional integrity.
- Coordinated cross-departmental collaboration to align Council priorities with municipal service delivery objectives.
- Communication & Stakeholder Management
- Served as primary liaison between the Speaker and internal/external stakeholders including councilors, mayoral office, provincial government, community organizations, and media.
- Oversee preparation of speeches, statements, briefing notes, and official correspondence, ensuring alignment with Council positions.
- Facilitated stakeholder engagements and community participation initiatives to strengthen democratic governance.
- Operational Leadership
- Supervised and performance-managed Private Office personnel, fostering a culture of excellence and responsiveness.
- Executed planning functions including event coordination, calendar management, and logistics for Speaker-led initiatives.
- Managed office administration, technical support systems, and compliance with municipal protocols.
- Financial & Compliance Management
- Administered office budget allocation, expenditure tracking, and financial reporting in accordance with Municipal Finance Management Act (MFMA) frameworks.
- Ensured compliance with municipal legislation, policies, and procedures.
- Implemented quality assurance processes for documentation and administrative procedures.
Policy Development Officer/Budget Coordinator/Administration Officer/Personal Assistant
Department of Water and Sanitation
01.2014 - 03.2024
- Delivered integrated policy, financial, and administrative support within South Africa's water sector, contributing to national water security objectives.
- Policy Development & Implementation
- Spearheaded development, implementation, research, and review of water sector policies aligned with National Water Act, National Service Act and related legislation.
- Conducted policy impact assessments and stakeholder consultations to inform evidence-based policy recommendations.
- Coordinated policy alignment across departmental programs and ensured coherence with national development priorities.
- Facilitated inter-governmental policy coordination with provincial departments, water boards, and municipalities.
- Budget Coordination & Financial Management
- Managed budget alignment, monitoring, and financial reporting for the Directorate in compliance with Public Finance Management Act (PFMA) and National Treasury Regulations.
- Prepared budget submissions, expenditure reports, and variance analyses for senior management decision-making.
- Ensured fiscal discipline and value-for-money principles in resource allocation.
- Provided financial oversight for program implementation and project funding.
- Strategic Planning & Reporting
- Drafted operational plans, demand management plans, and annual reports aligned with departmental strategic objectives.
- Contributed to Medium-Term Expenditure Framework (MTEF) planning processes.
- Prepared technical reports, submissions, and briefing notes for executive leadership and ministerial oversight.
- Quality Assurance & Technical Support
- Provided quality assurance through proofreading and technical review of policies, reports, submissions, and parliamentary responses.
- Maintained document management systems and institutional knowledge repositories.
- Supported monitoring and evaluation frameworks to track policy outcomes and program performance.
- Administrative Excellence
- Managed procurement processes, travel arrangements, asset management, and human resource administration in compliance with legislative prescripts.
- Acted as Personal Assistant to the Chief Director, managing executive scheduling, correspondence, and confidential matters.
- Implemented administrative controls and process improvements to enhance operational efficiency.
Administration In-service Training in the Office of the Speaker
King Sabatha Dalindyebo Local Municipality
06.2011 - 12.2012
- Provide secretariat and administration roles to the office manager.
- Provide assistance to organize public participation consultations and meetings.
- Provide support and prepare the Speaker of Council's travelling arrangements.
- Provide support to the development of Waste Management bylaw.
- Assist with the procurement process of the office supplies.
- Provide liaison support to ward councilors.
Education
MBA - Business Administration
Regenesys Business School
Johannesburg, South Africa 04.2001 -
Bachelor of Administration - Public Affairs
Walter Sisulu University
05-2013
Skills
Certification
Stellenbosch University, Intermediate Project Management- NQF level 8
References
- Judith, Maluleke, Group Head-Office of the Speaker, JudyMal@tshwane.gov.za, 0123581795, 0832120277, City of Tshwane Metropolitan Municipality
- Luvuyo, Jalisa, Senior Development Expert (Mentor), Jalisal@dws.gov.za, 012 336 7970, 082 940 6181, Department of Water and Sanitation
- Tenda, Rasikhanya, Director: Policy (Supervisor), Rasikhanyat@dws.gov.za, 058 830 8879, 083 437 1781, Department of Water and Sanitation
- Chauke, Ngoma, General Manager Office of the Speaker, 047 501 4205, 083 306 4202, 082 955 7308, KSD Municipality
CAREER DEVELOPMENT & LEADERSHIP FOUNDATION
Early Community Leadership & Development, 1996, 2007, Began public service journey at the age 16 years, as one of the youngest community leaders in the community, demonstrating early aptitude for stakeholder engagement and project coordination., Community Infrastructure Projects- Water and Electricity, Participated in the implementation initiatives, coordinating between community members, government agencies, and service providers Eskom and Goup5., Agricultural Development: Served as Secretariat for the Community Farmers Union, facilitate meetings, document decisions, and supporting agricultural policy advocacy., Public Health Advocacy:, World Health Organization-sponsored community youth program with training, where I was afforded an opportunity to become a facilitator; Peer Educator and Lay Counselor specializing in HIV/AIDS awareness., Decision-Making & Governance: Participated in community decision-making structures, developing foundational skills in community consultation.
Tourism & Heritage Management
- Tourist Guide & Heritage Specialist | Nelson Mandela National Museum
- Contributed to preserving and promoting South Africa's icon Nelson Mandela Trail and heritage while developing critical soft skills.
- Accredited Tourist Guide by the Eastern Cape Tourism Board.
- First Aid training responder for tourist safety and emergency management- accredited.
- Heritage Management and Conservation training, supporting museum curatorial functions.
- Tour Operator qualification, extending services beyond the Nelson Mandela Trail.
- French language training through international partnership (Nigerian Agency).
- Interfaced with international visitors, developing cross-cultural communication competencies.
Financial Services & Sales Excellence
- Sales Consultant & Team Leader | Capitec Bank Limited
- Transitioned to private sector, demonstrating commercial acumen and leadership potential:
- Consistently recognized as monthly Sales Champion, exceeding targets and performance metrics.
- Acting Assistant Manager during organizational expansion phase, identified for leadership development track.
- Team Leader responsible for coaching, mentoring, and performance management of sales consultants.
- Contributed to branch operational efficiency and customer service excellence during high-growth period.
Timeline
Director - Private Office of the Speaker
City of Tshwane Metropolitan Municipality
04.2024 - 03.2025
Policy Development Officer/Budget Coordinator/Administration Officer/Personal Assistant
Department of Water and Sanitation
01.2014 - 03.2024
Administration In-service Training in the Office of the Speaker
King Sabatha Dalindyebo Local Municipality
06.2011 - 12.2012
MBA - Business Administration
Regenesys Business School
04.2001 -
Bachelor of Administration - Public Affairs
Walter Sisulu University