Vuyokazi Matsha

Group Financial System (GFS) Service delivery management

Uphold appropriate internal controls while offering quick and easy ways for financial data to be submitted. The finance teams are therefore able to concentrate on their primary duties, which include reporting to the finance executives and analyzing financial data.

• Offer direction and leadership to the GFS Team, cultivating a climate of responsibility and excellence.
• Encourage cooperation between Affiliates and Group Business Support in order to facilitate integrated service delivery.
• Assist with budgeting, forecasting, and strategic planning activities.
• Monitor GFS Service NOW calls logged.
• Make sure that the CEO and CFO receive precise and timely information in order to make well-informed decisions.
• Drive adherence to implementation of Aspen best practices, Group Standards, Policies/Procedures and SOP's

Group Financial System (GFS) Continuous improvements

• Maintain regular communication with Aspen Finance Affiliates to identify gaps and inefficiencies
• Collaborate with the Affiliates to drive continuous improvement initiatives
• Identify and implement opportunities for continuous improvement by promoting the adoption of best practices and the implementation of innovative solutions to enhance operational effectiveness
• Encourage feedback from GFS team and Affiliates to drive continuous improvement efforts
• Champion the implementation of new ideas and solutions to improve process efficiency and effectiveness

Group Financial System (GFS) Change Management

• Manage and assist the financial teams to ensure a seamless shift from outdated to updated procedures so they can accomplish the intended results.

Group Financial System (GFS)Training

• Preparation of training material.
• Share Aspen Business knowledge, learnings from previous implementations, as well as in-house GFS technical knowledge gained, where applicable
• Actively coach and mentor direct reports and the broader Team, as to grow both technical knowledge as well as general soft skills / ways-of-working

Keystone Masterdata Project

• Data cleansing lead :-Identification and implementation of the Data cleansing methodology - includes the cleansing of GFS, Regulatory and SAP data.
• System Configuration :- Create relationships between data fields to reduce system mistakes, improve system user friendliness, and ensure data consistency.
• Compilation of Group Master Data Policy; Develop method of identifying Golden record to ensure that correct records are grouped together.
• Data Steward Role - ensures that Data Load Templates are completed on time for all the Mock loads, update of List of values.
• Ensure adherence to Data Migration protocols

SAP S4 Hanna ( AGI , SA Commercial , SA Operations)

• Order to Cash data owner - data cleansing and data migration
• Collaboration with the business to ensure accuracy of data fields

• Ensured compliance with relevant legislation, tax laws by staying current on regulations and updating policies accordingly.
• Implemented cost-saving measures within the department while maintaining high levels of service quality and accuracy in payroll processing.
• Implementation of Internal Controls in Payroll & ensuring proper segregation of duties between HR & Payroll.
• Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
• Managed a payroll team, providing training and guidance to ensure timely and accurate payroll processing.
• Successfully transitioned from a manual clock cards to a time and attendance system to ensure accurate Overtime payment
• Ensured adherence to Finance deadlines, company policies and procedures.
• Monthly General Ledger Recon Reviews for all the Payroll and Bank Accounts.
• Management of Leave, Bonus and Incentive provisions
• Management and Control of Overtime Expense and other Allowances.
• Preparation of the Salary and Wages Head Budget & Forecasts.
• Preparation and submission of Tax Recons
• Management of Payroll Projects - Implemented CRS Payroll.

Achievements

• Continuous improvement by Elimination of Non-Value adding tedious task.
• Costs Savings by reducing Payroll heads.
• Automation of Salary and Wages journal to eliminate the manual journal which saved 4 days of work.
• Creation of consistency in Salary/Wages payments across the sites.
• Development and Implementation of the In-house Budget System.
• Elimination of Overtime Forms by Uploading of Overtime from the Time and attendance which saved more than a week's work and eliminated human error from manual capturing.
• DIY Leave Module for SA OPS sites which resulted in better management of Leave
• Cost and Time Savings by using the payroll to pay third parties.
• Staff Training and improvement of relationship between Payroll/HR and the Factory.
• Assisted with the drafting of new Policies.
• Elimination of cash payments and better management and controls for Loans.
• Manage projects and initiatives cross-functionally with senior management, stakeholders, and external partners.

In June 2008, I was accepted into Coca-Cola's trainee Accountant program. The program's goal was to train a newly graduated student for 18 months before appointing him as an accountant upon completion. They discovered that choosing accountants who had no understanding of their firm was an issue; as a result, they failed to meet their requirements and quit. They wanted someone to grasp how the various departments relate to finance.

The curriculum exposed me to several aspects of the business; I worked in Distribution, Marketing, Sales, Human Resources, Manufacturing, Quality Assurance, Internal Auditing, and then went on to the various departments of Finance, which included the following.

• Accounts Payable.
• Accounts Receivable.
• Banking.
• Fixed Assets.
• Reporting and Preparation of Month end Pack.
• Stock Taking.
• Group Reporting
• Preparation of Year end Packs for the Head Office.
• External Audit Queries on the Packs for all the regions.
• Assisted External Auditors with yearend queries.
• Consolidation of Tax from the regions.
• Head office Payment Approval.
• Intercompany Account Clearing and follow ups on outstanding items.
• Review of the Packs for the five different regions.

• Handled incoming orders from customers, ensuring accuracy and completeness, and entering them into the system.
• Served as the primary point of contact for customers regarding order status, shipment updates, and any issues that may arise.
• Resolved customer complaints and issues related to shipments, delays, damages, or incorrect orders.
• Monitored inventory levels and coordinated with warehouse staff to ensure products are available for shipment when needed.
• Ensured compliance with shipping and customs regulations, as well as company policies and procedures.
• Identified opportunities for process improvements in order fulfillment, shipment tracking, and customer service to enhance efficiency and customer experience.

• Managed a team of laboratory technicians and scientists, included scheduling of production samples , assigning tasks, and ensuring adherence to protocols and safety procedures.
• Monitored and maintained quality control standards to ensure accuracy, reliability, and compliance with regulatory requirements (such as ISO standards or FDA guidelines).
• Ensured the maintenance, calibration, and proper use of laboratory equipment and instruments. This included ensuring adequate inventory of supplies and reagents.
• Collaborated with scientists to plan and execute experiments, ensuring proper methodologies are followed and results are documented accurately.
• Ensured the collection, analysis, and interpretation of data generated from experiments. Ensuring data integrity and accuracy is crucial for decision-making and reporting.
• Provided training and guidance to laboratory staff on new techniques, protocols, and safety procedures. Promoted professional development and skills enhancement within the team.
• Enforced laboratory safety protocols and ensuring compliance with environmental, health, and safety regulations. Conducted regular safety audits and implemented corrective actions as needed.
• Maintained accurate records of experiments, procedures, and results. Generated reports for internal use, regulatory purposes, or publication.
• Identified opportunities for process improvements and efficiencies within the laboratory. Implementing best practices to enhance productivity and quality of results.

• Performing qualitative and quantitative analysis of chemical compounds using techniques such as chromatography (HPLC, GC)
• Preparing samples for analysis.
• Operating and maintaining analytical instruments and equipment, ensuring proper calibration, troubleshooting issues, and performing routine maintenance to ensure accurate and reliable results.
• Following laboratory safety protocols and guidelines to maintain a safe working environment. Ensuring proper handling, storage, and disposal of chemicals and hazardous materials.
• Identifying and resolving technical issues related to analytical methods, instrumentation, or experimental procedures to ensure the integrity and reliability of results.

• Supported Analytical Chemists in conducting experiments and performing analyses . This includes preparing samples, running instruments, and collecting data.
• Experimental data analysis and results interpretation.
• Assisted in validating analytical methods and development of new methods under supervision.
• Maintained cleanliness and organization in the laboratory environment. This included following safety protocols, proper handling of chemicals and equipment, and ensuring instruments are calibrated and maintained.
• Learned to keep detailed records of experiments, procedures, and results.
• Collaborated with team members and communicating findings and progress effectively.
• Received guidance from mentors, participated in training sessions, and had opportunities to ask questions and expand yknowledge of analytical techniques and scientific principles.