Vuyisile Valencia Khumalo
Training Administrator
Midrand
Summary
Hardworking Training Coordinator well-versed in handling all support functions and managing communication between trainers and participants. Skilled in identifying areas of focus. Offering Number years of related experience.
Overview
2
2
Languages
13
13
years of professional experience
Work History
Training Administrator / Receptionist
Princetop Corporate Training
05.2017 - Current
- HR Support - ensure personnel records for all staff are maintained and regularly updated including:
- Maintaining accurate contact details for all staff
- Ensuring photo identification for all staff are issued and up to date
- Issuing change of contract information
- Recruitment support - support the Recruitment Manager with:
- Co-ordinating interview timetables
- Conducting initial telephone screening interviews if requested
- Ensuring all relevant paperwork for new starters is completed
- Commencing DBS check for already employed staff members
- Attendance at recruitment fairs if required
- Training Support
- Ensuring staff are booked onto required training and have details of the respective training courses
- Ensuring staff are registered and enrolled onto e-learning courses and checking courses are completed in required timescales
- Ensuring individual training records and the training database are kept up to date
- Reviewing non-attendance at training courses
- Office Support
- Answering incoming calls, taking messages and dealing with client queries
- Greeting visitors
- Ordering stationery and office supplies
- Taking meeting minutes
- Co-ordinating the distribution of monthly payslips
- General administration support as well as PA Role to the MD.
Receptionist / Secretary
Boulders Techno Primary School
04.2014 - 03.2016
- Maintaining the school front office and collect school fees, record and deposit
- Maintain the general filing system and file all correspondence
- Maintain an adequate inventory of office supplies
- Respond to inquiries; parents, Governing Body
- Monitor the use of supplies and equipment
- Coordinate the repair and maintenance of school equipment
- Redirect calls as appropriate and take adequate messages when required
- Assist the Director and other staff as requested
- Assist in creating and maintaining spreadsheets, creating word documents.
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
- Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department
- Dealing with Creditors and Debtors
- Make sure all job cards have been signed and invoiced
Receptionist / Secretary
SAMA MEDIA
11.2013 - 04.2014
- Receive, direct and relay fax messages
- Maintain the general filing system and file all correspondence
- Maintain an adequate inventory of office supplies
- Respond to public inquiries;
- Monitor the use of supplies and equipment
- Coordinate the repair and maintenance of office equipment
- Redirect calls as appropriate and take adequate messages when required
- Assist the Director and other staff as requested
- Assist in creating and maintaining spreadsheets, creating word documents.
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
- Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department
- Take payments for services and products
- Order, receive, and maintains office supplies.
- Creating Tax Invoices, Quoting Customers
- Following up on outstanding accounts
- In control of office Petty Cash
- Dealing with Creditors and Debtors
- Make sure all job cards have been signed and invoiced
Education
Municipal Financial Management - Financial Management
08-2021
Front Line Excellence - Reception Excellence
01-2015
Secretarial Diploma - Communication, Business English, Business Law, Receptionist, Advanced Computing, Office Management
01-2014
Human Resource Management N4 - Personnel Management, Entrepreneurship, Business Management, Communication, Computer Practice
01-2013
Matriculation - English, IsiZulu, Life Orientation, Maths Literacy, Life Science, Geography
01-2010
Skills
Microsoft: Word, Excel, Power Point, Outlook
References
- Sean, Mamela, Managing Director, sean@samamedia.co.za, 063 480 3894, SAMA MEDIA
- Takura, Chipindura, Principal, principal@bouldersschool.co.za, 011 312 7331, Boulders Techno Primary School
- Prince, Sinamane, Managing Director, ceo@princetop.co.za, 011 025 6994, Princetop Corporate Training
Timeline
Training Administrator / Receptionist - Princetop Corporate Training
05.2017 - Current
Receptionist / Secretary - Boulders Techno Primary School
04.2014 - 03.2016
Receptionist / Secretary - SAMA MEDIA
11.2013 - 04.2014
Sikhulile Combined School - Matriculation, English, IsiZulu, Life Orientation, Maths Literacy, Life Science, Geography
Mthashana FET College - Human Resource Management N4, Personnel Management, Entrepreneurship, Business Management, Communication, Computer Practice
Educon Business College - Secretarial Diploma, Communication, Business English, Business Law, Receptionist, Advanced Computing, Office Management
The Peer Group - Front Line Excellence, Reception Excellence
Edcon Business College - Municipal Financial Management , Financial Management