Vutomi Ubisi

Scheduling:
• Manage oil contracts by keeping positive stock levels in the plant. This includes management of the TOO process.
• Call-off contracts applying FIFO principles to minimise storage and late upliftment charges.
• Create Purchase Orders (and Stock Transfer Orders) and call-off bulk raw materials from oil traders and suppliers
• Generate a schedule for containers and share with the 3PL service provider.
• Notify contract Hauliers of imported oil requirements
• Scheduler to confirm the daily and weekly tanker plan with the contracted haulier.
• Schedule production in the Refinery according to the demand on the Production Plan and tanker Plans
• Maintain and update Refinery Production Plan (plan vs. actual) and reschedule as required. Confirm changes to the tanker plan as per the changes to the Refinery Plan.
• Manage the standing time of the Imported Oil tankers on a monthly basis for the monthly invoice sign offs.
Reports
• Generate weekly and monthly opening stocks report and share with both teams.
• In conjunction with the Logistics Supervisor set up weekly PVA meetings with the contracted Haulier and compile Tanker PVA reports and distribute to the Logistics Manager on a weekly basis.
• Monitor working capital of raw materials including Imported Oils to the agreed business targets.
• Close-out all outstanding open Purchase Orders (month end)
Other:
• Compliance and applicable legislative requirements (eg POPIA, LRA & BCEA)

• Work with supervisors and team members to understand supply needs and bring levels within desired tolerances.

Responsibilities

- Collecting of samples from incoming crude tankers and analysing.
- Taking part in the plant start-up and shut down processes.
- Performing monthly stock count which includes dipping (working in Heights) of oil tanks.
- Report writing and presenting of daily production and shift handover in meetings.
- Partaking in offloading, Neutralizing, Hydrogenation, Bleaching, Deodorising, Winterising, Blending and loading processes of oils.
- Reporting on downtime with accurate downtime causes and possible trends.

- Assisted in quality control measures by performing routine inspections of products against established standards.

Extra Activities to support the team preparing of reports and technical documentation of day-to-day production processes.
- Updating OEE (Overall Equipment Effectiveness) reports.
- Updating Daily production PVA
- Updating Daily sales report.
- Updating Daily blends report.

• Developed strong communication skills through regular interactions with supervisors, peers, and other department personnel..
• Tracked shift data and produced timely reports for management review.
• Enhanced production efficiency by streamlining workflows and optimizing processes.
• Supported robust quality control and assurance procedures by helping coordinate sampling, inspecting and testing procedures.
• Gained hands-on experience with various production equipment, ensuring proper usage and maintenance.
• Strengthened time management skills by effectively prioritizing tasks under.
• Cultivated professional relationships within the industry through networking opportunities provided during the internship.