Vongani Eric Makamu
Debtors and Creditors Clerk
Johannesburg
Summary
Detail-oriented Finance Professional with extensive experience in the FMCG and motor industries, specializing in credit control, financial reconciliation, and debtor and creditor management. Proven ability to optimize financial processes, improve cash flow, and ensure compliance with financial regulations. Strong analytical skills, with a proactive approach to problem-solving, budgeting, and financial reporting. Adept at managing key stakeholder relationships, streamlining financial operations, and driving operational efficiency.
Expert financial accounting record keeper with reputation for effectively coordinating influx of large sums of money, and categorizing transactions for prompt access. Solution-oriented troubleshooter with reputation as go-to person for resolving issues with disbursements, invoice inquiries and discrepancies in revenue reports. Precise manager of financial records for up to 8 employees and coordinating complex personal earnings records on individual basis.
Expert financial accounting record keeper with reputation for effectively coordinating influx of large sums of money, and categorizing transactions for prompt access. Solution-oriented troubleshooter with reputation as go-to person for resolving issues with disbursements, invoice inquiries and discrepancies in revenue reports. Precise manager of financial records for up to 8 employees and coordinating complex personal earnings records on individual basis.
Overview
16
16
years of professional experience
2
2
years of post-secondary education
3
3
Languages
Work History
Senior Finance Clerk
Tshenolo Waste Management
08.2024 - Current
- Process and match creditors’ invoices against corresponding shipment documentation and credit notes to ensure accuracy and completeness.
- Monitor unmatched invoice reports and resolve outstanding items promptly to maintain up-to-date financial records.
- Prepare monthly creditors’ reconciliations to verify account balances and support accurate financial reporting.
- Reconcile supplier statements to internal records, ensuring all supplier accounts are accurate and up to date.
- Investigate and resolve discrepancies by liaising with suppliers regarding outstanding queries and account variances.
- Prepare payment batches and ensure that all creditor payments are processed accurately and on time.
- Generate and issue debtor invoices in accordance with agreed billing cycles and contractual terms.
- Allocate customer receipts against relevant invoices and credit notes to maintain accurate customer account balances.
- Investigate and resolve customer account queries in a timely and professional manner.
- Distribute weekly and monthly customer statements to ensure transparency and support prompt payments.
- Maintain and regularly update customer details in the Sage accounting system to ensure data integrity.
- Perform account reconciliations in alignment with contractual agreements and financial records.
- Collaborate with the Operations team to ensure accuracy and consistency in reconciliation processes.
- Monitor and maintain accounts receivable records, including age analysis reports, to track outstanding payments.
- Follow up on overdue payments and manage the debt collection process in a proactive and customer-focused manner.
- Reconcile the accounts receivable ledger to ensure all financial transactions are recorded accurately.
- Record all daily cashbook transactions and perform regular reconciliations to ensure accurate financial tracking.
- Prepare cash flow forecasts based on payment commitments and expected receipts to support financial planning.
- Ensure accurate and efficient loading of approved payments onto the banking platform.
- Maintain up-to-date and accurate cashbook records, reconciling with bank statements regularly.
- Allocate creditor payments appropriately to ensure correct posting and reporting.
- Electronically file all creditor documentation in an organized and easily retrievable manner.
- Ensure all processes comply with relevant financial regulations and internal control policies.
- Save all customer correspondence, invoices, and remittances in a logical and consistent order.
- Maintain and upload financial records to the shared drive, ensuring accessibility and data security.
- Clearly label all documents and ensure they remain relevant and properly organized.
- Regularly archive outdated documentation in accordance with company record retention policies.
- Update and maintain all month-end related schedules, including preparation of audit schedules.
- Assist with ad-hoc financial and administrative tasks as required by management.
- Support the preparation of audit schedules and provide all necessary supporting documentation.
- Assist auditors by responding to queries and supplying relevant documentation in a timely manner.
- Attend to any other ad-hoc audit-related requests as necessary.
Senior Credit Controller
Bidvest Waltons
04.2024 - 07.2024
- Receive assigned recon tasks and complete within agreed timeframes with Team Leader.
- Plan and prioritise workload appropriately – escalate to team leader when problematic.
- Request Payment from Broker monthly.
- Allocate all premiums received.
- Identify the nature of dispute.
- Broker error – liaise with the broker together with the underwriting and sales team.
- Endorsement not/incorrectly processed – initiate endorsement request – Liaise with the underwriting and sales team to correct.
- Unallocated cash reconciliations/premium collection dispute.
- Reconcile unallocated cash.
- Receive assigned recon tasks via workflow and complete within agreed timeframes with Team Leader.
- Plan and prioritise workload appropriately – escalate to team leader when problematic.
- Cash received for unprocessed underwriting instructions – contact broker for information and forward to underwriting for processing.
- Instruction not processed or incomplete – initiate endorsement – liaise with Market Underwriting.
- Payment shortfall – refund request assessment required.
- Premium collection dispute and reconciliation.
- Receive assigned recon tasks via workflow and complete within agreed timeframes with Team Leader.
- Plan and prioritise workload appropriately – escalate to team leader when problematic.
- Call the broker and request payment.
- Brokers dispute statements, investigate, and negotiate payment.
- Investigate and identify the discrepancy (Systems review, underwriting, sales team interaction).
Creditors and Debtors Clerk
CFAO Motors
04.2020 - 04.2024
- Ensure that all supplier payments are made on time.
- Update and maintain accounts payable record.
- Reconciliation of supplier accounts and their balances and sign off.
- Updating and maintaining the payment schedule on a daily basis.
- Resolve payment issues with suppliers.
- High attention to detail.
- Ability to multitask.
- Performance driven, ability to plan, organizes and put into action.
- Strong and professional verbal and written communication.
- Excellent administrative and organization skills.
- Prepare and maintain the supplier database.
- Prepare and maintain a payment date workbook for all suppliers.
- Verify all new suppliers in accordance with the procurement policy.
- Ensure all supplier BEE certificates are up to date.
- Allocation of invoices to the system, scrutinising the expense ledger accounts.
- Ensuring the balance sheet documents are provided to the accountants/financial manager for sign off.
- Maintaining major supplier reconciliations and files.
- Ensuring that all transactions Purchase order system have been accounted for and attended to.
- Ensure all payment are posted and allocated as per remittances.
- Ensure clients receive statement and invoices, monthly.
- Ensure invoice that invoices have same as quoted amount to client, if discount applied make sure it had been calculated.
- Follow up for any related invoices discrepancies and ensure it gt sorted.
- Ensure that intercompany debtors and creditors are balancing on a weekly, monthly and yearly basis.
- Ensure that the expense recoveries reconciliation is updated.
- Sign off on all payments submitted ensuring that all payment requests are accurate.
- Ensure that the branches send through supplier information in accordance with processes and policies.
- Ensure that suppliers charge costs in accordance with the relevant agreements.
- Ensure that all rentals and monthly costs have the necessary agreements in place.
- Follow up on all unusual costs in comparison to the previous month.
- Ensure that all age analysis are up to date and payments have been allocated.
- Review and sign off on all the accounts payable age analysis on a weekly and monthly basis ensuring that all supplier accounts are balancing.
- Scrutinise the management accounts weekly ensuring that all allocation to the correct general ledger are correct.
- Scrutinise the management accounts at month end ensuring that all costs have been processed and whether accruals need to be raised.
- Ensuring that accruals are raised for suppliers where invoices are not received and these are followed up and processed once received.
- Experience as supervisor for team of 8 people for 16 months.
- Provide external auditors with requested information timeously.
- Reason for leaving: CONTRACT ENDED
Creditors Clerk and Debtors Clerk
African Sun Oil (GOCM)
05.2018 - 03.2020
- Achieve Collections within Debtors Days.
- Follow up, telephonically and via email, on all outstanding amounts on a daily basis.
- Capture the detail of all follow up calls and commitments to pay from Customers in required format.
- Arrange a weekly debtor meeting with sales and finance teams.
- Advise Financial Manager of all invoices not paid within 90 days, and work with sales and finance on collection.
- Obtain authorization to issue suspension notice on accounts in arrears and notify Customer, NOC and Sales managers.
- Work closely with Contract Managers on Customer accounts in arrears.
- Allocate Debtors Deposits.
- Review daily bank statement and allocate payments.
- Request required documents from Customers e.g remittance advice.
- Allocate payments based on remittance.
- Check debtor’s discounts and rebates against Customer file.
- All adjustments or journals to be authorized by Financial Manager.
- Send invoices to customers.
- Send out adhoc invoices and credit notes as soon as they are ready.
- All monthly re occurring invoices to be send on the 15th of every month.
- Obtain confirmation from Customers of receipt of invoices.
- Verify all required reports are send along with the invoices.
- Maintain Customer Relationships.
- Send new Customer confirmation to Sales department.
- Complete updated, accurate fields in Contract file.
- Send documents to Customers when requested i.e. credit notes, invoices and statements.
- Obtain written consent from Customer for any changes or updates.
- Resolve all Customer queries in a friendly manner and as timeously as possible.
- Maintain an accurate, up to date history of all queries.
- Send Suspension letter for overdue accounts, once all other follow up actions have been exhausted.
- Review and Verify Invoices.
- Receive invoices and supplier statements via email and post from different suppliers or request outstanding invoices or credit notes from the supplier.
- Ensure invoices match to purchase order numbers and resolve any discrepancies.
- Ensure Goods Receipt has been completed, match invoice to Goods Receipted.
- Ensure all manually processed invoices are captured into correct GL code.
- Capture invoices on System.
- Supplier Reconciliations.
- Compare Supplier statements and creditors ledger.
- All other reconciling differences to be queried with relevant manager and resolved before the next payment run.
- Provide accurate communication to supplier once the final management decision is made.
- Investigate monthly Purchase Orders not matched to invoices and clear monthly PO’s.
- All reconciliations to be authorized by Accountant, before invoices are loaded for payment.
- Payments and Remittances, and maintain Supplier Relationships.
- Once the reconciliation has been approved, load payments into bank and submit batch to the CFO for approval and release.
- Submit bank remittances and supplier reconciliations to suppliers notifying them that the payment has been released.
- Work with supplier, accountant, and supply chain to resolve queries and disputes on account.
- Allocate and match payments to correct supplier on system.
- File all supplier reconciliations and attach proof of payment to the reconciliations.
- Provide proper communication to all relevant parties regarding accounts payable functions.
- Reason for leaving: CONTRACT EXPIRED
Debtors Clerk
Skynet South Africa
04.2009 - 08.2017
- Processing of credit control functions: Force debits, cancellations, refunds, allocation of funds, paid ups.
- Generating credit control reports for Management and Exco.
- Generating arrear contribution letters to Brokers, Clients, and Franchises.
- Full Debtors Function.
- Premium collection and reconciliation.
- Building and maintaining relationships with internal and external clients.
- Ensuring that administrative changes are done timeously, followed through, monitored, and actioned.
- Compiling and stats relating to lapses, unpaid premiums, and other credit control statistics.
- Resolution of escalated queries and complaints.
- Good organizational and problem-solving skills.
- Strong quality orientation.
- Numeric and foreign countries convention.
- Excellent verbal and written communication skills.
- To work and manage deadlines and work under pressure.
- Ability to make quick decisions.
- Following foreign policy exchange.
- To provide input into system enhancements and product development.
- Attention to detail and to take initiative and exercising sound judgment and decision making.
- Reason for Leaving: Retrenchment
Education
Diploma - Public Finance Management
Athena Global Education
01.2023 - 01.2025
Certificate - Mastering Accounting
Athena Global Education
Higher certificate - Accounting science
University of South Africa
Certificate - Accounting
Sage University
Grade 12 - Matric
Marimane High School
Skills
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Pastel Partner
Syspro
SAP Business one
SAGE 360
Kenridge
Autoline
Creditors
Debtors
Reconciliations
Quick books
Cashbooks
Invoicing
Capturing and reconciliation of bank accounts
Capturing and reconciling debtors’ discounts
Capturing and reconciling sales reconciliations
IT management liaison
Support the sales representatives with credit card reconciliation and fleet card reconciliation
Liaison with the sales teams
General Administration
Credit Control
Collections
Account Reconciliation
Bank Statement Reconciliation
Petty cash allocation and reconciliation
Manage Daily Banking
Issuing Credit notes
Managing customer enquiries and account disputes
Accounting management
Integrity and Trust
Self-motivated
Problem-solving
Attention to detail
Good high level of accuracy
Ability to work in a fast-paced and pressurized environment
Excellent communication skills
Bank Reconciliation
Bookkeeping principles
Journals & Accruals
Deadline driven
Invoicing collections
Foreign Policy Exchange
Accounts payable
Invoice processing
Accounts receivable
Bank reconciliation
Accounting principles
Financial software proficiency
Tax preparation
Ethnic Group
African
Residential Location
88 Plein Street, Johannesburg, Gauteng, 2094
Personal Information
- Available: Negotiated
- Date of Birth: 07/01/87
- Gender: Male
- Nationality: South African
Timeline
Senior Finance Clerk
Tshenolo Waste Management
08.2024 - Current
Senior Credit Controller
Bidvest Waltons
04.2024 - 07.2024
Diploma - Public Finance Management
Athena Global Education
01.2023 - 01.2025
Creditors and Debtors Clerk
CFAO Motors
04.2020 - 04.2024
Creditors Clerk and Debtors Clerk
African Sun Oil (GOCM)
05.2018 - 03.2020
Debtors Clerk
Skynet South Africa
04.2009 - 08.2017
Certificate - Mastering Accounting
Athena Global Education
Higher certificate - Accounting science
University of South Africa
Certificate - Accounting
Sage University
Grade 12 - Matric
Marimane High School