Viwe Gxokonyeka

Plan and implement learning and development interventions.

Source relevant learning solutions or recommendations for identified training needs.

Assist in the implementation of all learning programmes/ projects.

Develop and manage all organisational development.

Arrange all training programmes,including ensuring venues and catering are booked.

Source and procure appropriate service providers or identified internal facitators.

Create training budget, monitor and execute training budget.

Provide consultation advise to business regarding learning and development needs.

Analyse contents on personal development plans and execute all mandatory training interventions.

Monitor all training interventions and Report and all training

programmes and budget spent.

Compile training and update schedule.

Ensure timeous creations and submission of ATR and WSP.

Ensure capturing and filing on LSM and SAP for all training.

Audit training roll out plans and budget plan against budget forecast.

Run learning development projects including Graduate programme, Learnerships, Vocational work and Bursary project for both internal and external.

Plan and execute all leadership development programme.

Ensure comprehensive monthly training reports are done and sent to Learning and Development Manager.

Report for all training and development for SETA, BBBEE and all compliance reporting.

• End to end course management
• Prioritise all activities around planning and scheduling to support OME needs, including logistical requirements
• Managing bookings for external and internal training
• Receive nomination form and QA that all data is populated
• Obtain dates from registered vendors with regards to public courses
• LDC/SHE: do bookings according to signed off timeframe
• Follow up on booking process (start-to-end course management)
• Inform Stakeholders of any changes regarding training courses (delegate changes, learning intervention changes, logistical changes, etc.)
• Diary bookings to ensure delegates are informed, follow up regularly, clear communication to delegates
• Updating and Follow-up of learning interventions on LMS and/or SAP LSO 5
• Compliance against Regional L&D, SC and Financial guidelines
• Timeous management of mandatory, internal and external training and resolving
• Learning related reporting and analytics including supporting the Regional L&D audits and quarterly report submissions
• Training related Facility Management;
• Document control, record keeping and archiving;
• Capture learning interventions on the LMS/LSO within
• QA – ensure that data on attendance register and system corresponds
• Up-skilling, mentoring and coaching of HR Novice Trainees
• Administrate learning on SAP LSO and T@W LMS according to Regional IM and HR
• Standards;
• Provide guidance and support on LMS processes and activities (content, catalogues, curriculums, items, etc.)
• Create scheduled offerings/events
• Booking/Scheduling of learning interventions on LMS/LSO
• Recording of training history/follow up
• Provide accurate Learning reports
• QA system according to internal audit requirements
• Stakeholder engagement and support and
• Multi-functional training administrative duties
• Coordinate and load PRs
• Coordinate all training events/functions

• Capturing of Person development plans (i.ePDP’s)
• Loading of training plans on LMS for Workplace skills Plans (WSP)
• Booking training events (i.e
• Internal and External bookings)
• Prepare the training schedule and communicate with relevant stakeholders regarding the training
• Coordinate all logistics to make training a success
• Liaise with relevant stakeholders to arrange food & cater for special needs
• Provide information related to skills development
• Provide SAP-end-to-end process
• To liaise with trainers/facilitators to ensure any requirements are met including:
• Facilitator’s pack
• Learner’s pack
• Travel and accommodation etc
• Pre-training administrative support
• Maintain course records
• Support is provided to the ETD practitioners and managers which contribute towards the smooth and efficient running of the course
• Post-Training administrative support
• Capturing of completed training
• Filling and record keeping for all training.

• Manage and implement Internal and External Bursary policies and procedures
• Facilitate the attraction and selection of potential applicants for all external bursaries
• Prepare and monitor contracts for all external bursars
• Partner with the Talent Management team to ensure that external bursaries awarded addresses Capacity Building pipelines
• Design and control “vocational” training program for external bursars
• Work in partnership with the SDF to provide learner support programs like Experiential
• Training Programme, Induction Programme and mentoring Programmes
• Prepare quarterly Internal and External Bursary reports/Monitoring and evaluation
• Manage and control internal bursary end-to-end process
• Work in partnership with Education, Training and Development Practitioners to advise employees on the correct qualification and institution choices
• Prepare cheque requisitions for internal bursaries and submit to Accounts Department for payments
• Capture the bursaries on the Learning Management System and run monthly expenditure reports on Skills Development
• Plan and coordinate Career Expositions in conjunction with the Marketing and
• Communications
• Prepare External bursary contracts and addendum for each year
• Attend to student’s queries
• Assess student’s written exam results Monitoring external bursar’s performance
• Write renewal letters for student who passes and terminate those who failed
• Implementing training budget based on PDP’s
• Compile Quarterly reports on training budget spent
• Compile Variance report
• Provide expert advice to Capacity Building on policies related to Educational development
• Prepare Career expos to promote Rand Water educational Programmes
• Prepare quarterly reports for CB Management review
• Prepare quarterly reports for Talent Management Give
• Guide and support to external bursars Co-ordinate and
• Facilitate Vocational training
• Communicate to site ETDP for results of internal bursars
• Compile monthly report of Passes and Fails
• Prepare Monthly reconciliations for the spending per month and submit to General accounting
• Prepare Monthly Journals and submit finance department
• Calculate the cost of employees who failed and passed on monthly basis
• Confirm if resigning or deceased employee had a bursary, if yes how much the cost was
• Calculate the work back period for employees who leave while in possession of bursary
• Partner with Legal Department and Debtors for all employees who leave Rand Water whilst still owing it
• Partner with Payroll Department to ensure all deduction are implemented on employees who failed.

• Capacity Building Administration and Rand
• Water Bursaries
• Management of learning programmes and learner support
• Co-ordination of Bursaries, Learnerships, Leadership programmes and General administration
• Preparation of vocational work, learnerships and leadership programmes
• SLA Management with suppliers
• Ensuring partnerships with Universities
• Implementing career exhibitions and learner support programmes
• Maintain the correct allocation of expenditure
• Co-ordinating and Scheduling Training for Apprentices, Graduates and BA learnership,
• ABET- Skills Development Programmes
• Planning and organising venues, training and Classes for leadership development programmes (i.e
• Business Coaching or executive Coaching programme and other
• Leadership Development Programmes
• Booking conferences, flights, and accommodations, paying conference registration, as and when required
• Ensuring the Delivery of Training ,Liaising with the service provider to ensure all the requirements for the training are met
• Making payment to service providers Confirming bookings: Venues, Meals and training
• Materials I.e
• Projectors etc
• Taking and Typing Minutes on the training and development meetings
• Responsible for communication and scheduling of quarterly meetings for Training and
• Development council
• Liaising with Procurement for Sourcing of accredited service providers, as well as the evaluation of three quotations and the creation of purchase orders
• Responsible for Internal and External Bursary administration
• Receiving Bursary applications
• Preparing Payments weekly for internal bursars
• Responsibility Weekly forecasts
• Making payments for external bursars quarterly
• Creating requisitions on SAP and Receipting
• Typing approval letter for internal bursars and sending to Site ETDP’s
• Sending proof of payments to Site ETDP’s
• Capturing of Bursary payments on LMS
• Managing of the Budget
• Doing accurate forecast
• Ensure KPI calculation before processing any payment
• Preparing June and December vocation work for external Bursars
• Communicating to Business and Bursars regarding vocational work logistics
• Ensuring the engagement of temporary employees checklist
• Submitting timesheet for payment to be made
• Document control and keeping of governance
• Ensuring that all Bursars are terminated before they go back to schools
• Conducting Campus visits in June and December before exams to monitor, Support and advise Bursars regarding their studies.