Hi, I’m
VIRGINIA VAYISI
Finance and Operations Manager
Cape Town
Summary
As a Finance and Operations Manager, I bring a strong foundation in financial management, budgeting, and administrative oversight to streamline operations and support organizational goals. With extensive experience in financial reporting, I am skilled in preparing accurate budgets, monitoring expenditures, and ensuring compliance with accounting standards. My meticulous approach to financial documentation and record-keeping has consistently supported data integrity, enabling informed decision-making and effective resource allocation. In addition to my financial expertise, I possess advanced administrative skills that ensure smooth office operations. I am adept at coordinating schedules, managing documentation, and handling confidential information with discretion. My strong communication abilities foster effective teamwork and stakeholder engagement, while my attention to detail ensures that both financial and administrative tasks are handled efficiently. Driven by a commitment to excellence, I am dedicated to enhancing productivity and supporting the organization’s strategic objectives.
Overview
16
years of professional experience
4
Languages
Work History
Whitaker Peace and Development Initiative, South Africa
Finance and Operations Manager
08.2019 - Current
Job overview
- Manage and oversee daily financial transactions, including accounts payable, accounts receivable, and general ledger entries in QuickBooks.
- Prepare monthly, quarterly, and annual financial statements and reports, ensuring accuracy and compliance with accounting standards.
- Conduct bank reconciliations, balance sheet reconciliations, and expense tracking to maintain accurate financial records.
- Process payroll, including calculating wages, withholding taxes, and managing employee benefit deductions.
- Monitor budgets, track expenses, and ensure financial activities align with approved budgetary constraints.
- Developed and executed strategic recruitment plans to attract top talent, aligning with organizational goals and workforce needs.
- Conducted full-cycle recruitment, from candidate sourcing and screening to interview coordination and offer negotiation.
- Built and maintained a talent pipeline through proactive outreach, networking, and relationship-building with potential candidates.
- Collaborated with hiring managers to understand role requirements and crafted targeted job descriptions to attract suitable candidates.
- Utilized data-driven recruitment metrics to evaluate and improve hiring processes, enhancing candidate quality and reducing time-to-hire.
- Led employer branding initiatives to position the organization as an employer of choice within the industry.
- Managed recruitment events, job fairs, and digital outreach efforts to increase visibility and attract a diverse candidate pool.
- Ensured compliance with legal hiring standards and internal policies throughout the recruitment process.
- Provided an exceptional candidate experience by maintaining clear communication and timely feedback at every hiring stage.
- Conducted onboarding support to ensure a smooth transition for new hires, contributing to long-term retention.
Cape Town Radio/TA Smile 90.4 FM, South Africa
Finance Assistant
01.2018 - 01.2019
Job overview
- Process invoices, expense reports, and payment requests accurately and in a timely manner.
- Assist in the preparation of monthly financial statements and management reports.
- Maintain and update financial records, ensuring accuracy and compliance with company policies.
- Reconcile bank statements and ensure discrepancies are identified and resolved.
BroadReach Health Care, South Africa
Financial Administrator/Creditors Officer
08.2016 - 12.2017
Job overview
- Maintained updated records of accounts payable and prepared regular reports on creditor balances.
- Verified and reconciled supplier statements with company records to ensure alignment and prevent discrepancies.
- Managed the timely processing of payments to suppliers, including preparation of payment batches and bank transfers.
- Coordinated with suppliers to resolve billing issues, discrepancies, and other inquiries promptly.
- Performed monthly reconciliations of the accounts payable ledger to ensure all transactions are accurately recorded.
- Conducted monthly reconciliations of supplier accounts and credit cards; prepared and posted necessary journal entries.
- Processed foreign exchange payments, supplier invoices, and purchase orders using Finovation and Sun System.
- Managed purchase order and travel form administration; developed and maintained detailed Excel spreadsheets.
- Resolved creditor queries, filed all accounts payable invoices, and performed ad hoc finance tasks as required.
Esigodini Construction, South Africa
Bookkeeper
03.2014 - 07.2016
Job overview
- Maintain accurate financial records, including journals, ledgers, and other accounting documents.
- Process invoices, payments, and receipts, ensuring accuracy and timeliness.
- Reconcile bank statements and accounts to ensure consistency with internal records.
- Manage accounts payable and accounts receivable functions, including tracking outstanding payments and processing invoices.
- Conducted general office administration, including document distribution and deadline management.
Esigodini Construction, South Africa
Finance Clerk – Intern
08.2012 - 03.2014
Job overview
- Assisted in the preparation of financial statements and reports.
- Processed invoices, receipts, and payments, ensuring accuracy and compliance.
- Reconciled accounts and assisted with the preparation of bank reconciliations.
- Managed and filed financial records and documents in accordance with company policies.
- Supported the preparation and tracking of budgets.
- Assisted with payroll processing and other HR-related financial tasks.
- Monitored expenses and assisted in managing the company’s cash flow.
- Prepared and managed income and expenditure reports; ensured proper filing of all project documents and maintained effective diary management.
- Processed online business banking payments and prepared monthly payroll for 45 employees per project.
- Monitored and recorded company records, prepared financial statements, and managed budgeting processes.
- Scheduled client appointments and ensured secure maintenance of client files.
Seven Vision Bookshop, South Africa
Provisioning Clerk
11.2009 - 01.2011
Job overview
- Processed and managed customer provisioning requests, ensuring accurate setup of services.
- Maintained and updated provisioning systems to reflect customer orders and service changes.
- Coordinated with internal departments to ensure timely delivery and installation of services.
- Monitored service availability and resolved any provisioning-related issues or discrepancies.
- Prepared and processed necessary documentation related to service activations and deactivations.
- Ensured compliance with service-level agreements (SLAs) and company policies.
- Supported the sales team by providing accurate provisioning data and assisting with customer inquiries.
- Operated office machinery and delivered exceptional customer service.
- Composed and typed correspondence, filed documents and memos, designed invitation cards, and managed cash handling.
- Coordinated banking-related tasks and facilitated event planning and organization.
Education
University Of South Africa
Master of Commerce from Business Management
01.2025
University Of South Africa
Bachelor of Commerce Honours
01.2023
Regent Business School
Advanced Diploma from Financial Management
01.2021
Northlink CollageSouth Africa
National Diploma from Financial Management
01.2014
Zwelivumile Senior Secondary School
Matric
01.2009
Skills
Team management
Risk management
Reporting skills
Time management skills
Coordination Skills
Excellent communication skills
Budget Management
Leadership skills
Problem-solving
Strategist
Technological
Articulate
Catalyst
Organised
Meticulous
Procedural
Innovative
MS Word Suit
Sage Pastel
Acc Pack
Pastel Accounting
Payroll packages
Finovation
End User Computing
Sun System (Accounting System)
Quickbooks
References
Available on request
Timeline
Finance and Operations Manager
Whitaker Peace and Development Initiative, South Africa
08.2019 - Current
Finance Assistant
Cape Town Radio/TA Smile 90.4 FM, South Africa
01.2018 - 01.2019
Financial Administrator/Creditors Officer
BroadReach Health Care, South Africa
08.2016 - 12.2017
Bookkeeper
Esigodini Construction, South Africa
03.2014 - 07.2016
Finance Clerk – Intern
Esigodini Construction, South Africa
08.2012 - 03.2014
Provisioning Clerk
Seven Vision Bookshop, South Africa
11.2009 - 01.2011
University Of South Africa
Master of Commerce from Business Management
University Of South Africa
Bachelor of Commerce Honours
Regent Business School
Advanced Diploma from Financial Management
Northlink Collage
National Diploma from Financial Management
Zwelivumile Senior Secondary School
Matric