Virginia Lindeni Ndlovu

• Provide support to the organisation in accordance with the Companies Act in terms of name reservations CoR 9.5, company name changes, company registrations, filing of Annual returns CoR30.1, Director changes 'CoR39', Amendments of the MoI CoR15.2, Auditor Changes and Company Secretary CoR44 etc filing in accordance with Companies Act 71 of 2008
• Drafting of resolutions and collating Extract of Minutes
• Attending to Director Appointments in accordance with the MoI and the noting of same in the Nomination Committee 'NomCo'
• Attending board meetings for entities, advising on company, compliance related issues and attending to the amendments thereto
• Perusal and reviewing of various Minutes
• Assist in the various committees such as NomCo and HRCo
• Provide support in terms of compliance with the various organisation such at the Department of Education, Department of Social Development etc
• Drafting and reviewing trust deeds in accordance with the Trust Property Control Act, 1988 (Act 57 of 1988)
• Collating and compiling all the required information for the Masters Office for formation of a Trust
• Attending to trust updates and amendments, such change of Trustees, Trustees information, Trust Auditors etc
• Assisting the BBEE verification agency with collecting the necessary documentation from the different business units
• Scheduling BBEE workshops within the organisations
• Ensuring that the organisation is compliant in its day to day functions in conjunction with procurement
• Overseeing the contract management process
• Monitoring the contracts mailbox for contracts requests
• Distributing or allocating the various contract requests to the respective legal advisors for drafting and/or reviewing
• Drafting of agreement such as Services Agreements, Join Venture Agreements, Presenter Agreements, Service Level Agreements and Licence Agreement, Exit Strategy agreements etc for the various business units e.g
• IT, Strategy and Risk, Standards, Tax and Assurance etc
• Management and of the contract depository signed agreements, ensuring that this are signed in accordance with the delegation of authority, creating of an online filing system and a manual system thereto
• Monitor expiring contracts and contracts which are due for renewal
• Drafting presentations, scheduling contract workshops for the various business units
• Overseeing the contract review and drafting schedule and contract registration schedule (signed agreements)
• Assist and oversee the following; Conducting trademarks searches, providing business units with opinions to same attending to the filing of the trademarks and devices in necessary classes
• Maintaining a trademark schedule and setting up of notifications for renewal of trademarks and attending to such renewals
• Attending to trade mark objections of passing offs; and Monitor the Government Gazette for trade mark advertisements
• Ensuring the organisation is compliant with the various stakeholders, regulators, legislation etc
• For example IRBA, B-BBEE, CIPC, Department of Social Development, Occupational Health Safety, POPI, Electronic Communication Act etc
• Licence agreements, Master of the High Court

• Drafting of Legal Documentation and Letters
• Assist the Legal Executive to identify and to solve compliance issues.
• Perform paralegal duties utilizing legal terminology, procedures, and documents.
• Prepare legal papers and correspondence and assist with legal research;
• mail, fax, or arrange for delivery of legal correspondence.

CONTRACTS
• Maintain and update the contract depository, by logging contract requests onto the database.
• Maintaining the database on a regular basis by marking completed overdue contracts.
• Assist in updating Contract templates, contract request forms, registrations forms.
• Liaising with the different business units in terms of contracts procedures and processes, outstanding information etc.
• Reviewing certain contracts and forwarding them to the Legal Executive.
• Provide support to the legal executive in term of draft, Researching, noting relevant legislation and compliance documents for the attention of the Legal Executive.

CIPC
• Assist the Legal Executive with Identifying and effecting all different changes to the various SAICA entities such as; Change of name - Change of main business, Appointment - Resignation of directors, Appointment - Resignation of auditor, Change of registered address, Appointment of secretary, Changes in authorised share Capital, Special Resolutions- amendments to Memorandum of Incorporation, maintaining of minute books & company registers, Annual Returns for Companies & Close Corporate’s
Amendments to Founding Statement (CK2, transfer of member’s interest, Change of name, Change of principal business, Change of year-end), Change of Accounting Officer & Registered Address, Conversions from Close Corporate’s to Company, Electronic Lodgements On CIPC – director changes; annual returns, disclosure certificates, Submitting supporting documents to the department, Liaising with the different entities and members in terms of the above mentioned and Maintaining and keeping records of CIPC related matters and SAICA’s and its entities trademarks

DSD
Assist the Legal Executive with the following.
Filing of Annual returns, liaising with the DSD office, electronic updates and lodgments on the DSD site, updating of office bearers, change of address, contact details etc. on the DSD site and collating, compiling and submitting supporting documents to the department and maintaining and keeping records of DSD related matters.

TRUSTS
Assisting the Legal Executive with the formation and maintaining existing trusts which includes the following; -
Change of trustees, liaising with the different Trustees for completion of Acceptance of Trusteership forms, signing of the trust documents and requests for any other relevant information, forwarding the collated information to the relevant legal person and Monitoring and keeping records of SAICA’s Trusts

• Assisted in drafting legal documents such as pleadings, motions, and briefs, contributing to successful case resolutions.
• Scheduled all appointments, appearances and briefings.
• Liaising with external attorneys.

Filing and maintaining contract records, creating tracking schedules for contracts, generating PO’s and processing invoices, setting up board and sub committees’ meetings, printing paginating board packs, typing and drafting, legal documentation, monitoring and attending to emails, screening to incoming and outgoing calls, attending to CIPC statutory compliance, booking of flights, accommodation, travel, filing and maintaining contract records, creating tracking schedules for contracts, generating PO’s and processing invoices.

• Typing, drafting and amending of: Affidavits, Settlement Agreements; emails to clients, letters (Dictaphone typing)
• Fee management, invoicing, and management of sheriff's, correspondent and client accounts, telephone call attendance, and attending to travel arrangements both internationally and locally, diary management

• Drafting, and amending contracts and pleadings, proof reading of contracts, Assessing expired and expiring contracts between the company and third parties for renewal and term renegotiation options thereon, dealing with industrial relations and human resource issues including disciplinary matters and grievances
• Drafting reports from the resolutions
• Ensuring properly developed houses by ensuring that newly built houses are registered (enrolled) with the NHBRC and contractors are registered with the CIDB
• Drafting summons, notices, attending to discoveries and setting matters down in the relevant courts
• Briefing counsel where necessary and liaising with clients
• Preparing invoices, preparing documentation for auditors attending to basic bookkeeping
• Conveyancing (Transfers only at this stage)

• Typing of summons, notices, affidavits etc., copying, faxing and emails, diary management, attending to switchboard, attending to Magistrates' and High court matters for filing of summons and notices

• Attending to the acquisition and the sale of properties, drafting of leases and securities, inspect properties on the lease and make evaluations and general property management in term of maintenance and liaising with the tenants etc

• Typing, Faxing, Attending to emails, Follow ups on clients, amending of documents, attending to calls and clients etc

• Sort, process deposits, withdrawals, statements, filling and rendering excellent customer service to clients