Victoria Mabala

• Continuous monitoring of the Accounts Payable inbox and scanning of supplier invoices from Service Now into Chrome River within agreed timeframes
• Review of invoices and staff expense claims within Chrome River to ensure accurate information has been captured and the appropriate coding and narrative has been entered
• Preparation of payment runs to the firm's staff and third party suppliers
• Loading and processing payments on Barclays
• Preparation of payment schedules and payment releaser's.
• Duplicate item checking, chasing outstanding pending items and investigating and resolving exceptions in the batch import process from Chrome River to 3 Elite Thomson Reuters
• Maintenance of supplier data
• Reconciliation of supplier statements and management of key suppliers
• Dealing with ad-hoc queries from both suppliers and the firm's staff and partners
• Processing of counsel fees
• Dealing with counsel fee queries with PA's and chambers
• Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
• Maintained compliance with internal controls and external regulations related to accounts payable processes.
• Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
• Trained junior staff members in accounts payable procedures, increasing overall department efficiency.
• Main Currencies
• GBP, EURO and USD
• Foreign Currencies - ZAR, CAD, ,AUD,NZD,JYP,XCD,ZWD,NOK, SEK and SGD
• Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
• Reached out to vendors and customers to verify information and follow up on client issues.
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
• Reduced invoice processing time with accurate data entry and timely vendor communication.
• Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
• Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
• Improved cash flow management by negotiating favorable payment terms with suppliers.
• Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
• Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
• Supported management by processing invoices and documents with consistent on-time delivery.
• Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
• Managed and responded to correspondence and inquiries from customers and vendors.

References
[Available upon request.]

• Daily processing of supplier Invoices (Verification and Fraud detection)
• Reconciliation of supplier statements
• Preparing Weekly and urgent payments forecasting
• Preparing payment proposals
• Running the Aging analysis for outstanding invoices by allocated payment terms
• MRBR invoice logging and approvers follow-ups
• GRIR report analysis and advising the AP manager on MR11 transactions
• Ensure payments are submitted before the deadline
• Monitoring of AP centralized email
• Ensure that foreign vendors are paid and all requirements are complied to before payments are sent to the bank
• Ensure team members respond to emails and telephonic queries within a reasonable turnaround time
• Analyze team recons for structure and compliance with SOP
• Collate commentary on open GRIR items, ensuring team compliance with SOP to present to AP Manager at weekly review
• Assist with audit requests for both internal and external auditors
• Effective leadership of team members - Performance feedback meetings to be held monthly with KPI ratings and commentary recorded
• Discussions around developmental areas and career aspirations to be held and documented
• Operational reviews - Conduct daily checks on Sharepoint portal to ensure team compliance with SOP
• Ensure team members escalate queries and complete metadata
• Check and analyze team age analysis
• Analyze team recons for structure and compliance with SOP
• Ensure debit balances avoided at all costs
• Capture and reconcile customs and shipping documents
• Run the STO GRIR and age analysis
• Run payments weekly

• Management of company's petty cash
• Streamlined invoice processing by implementing a digital filing system.
• Handled day-to-day accounting processes to drive financial accuracy.
• Inspected account books and recorded transactions.
• Generated invoices upon receipt of billing information and tracked collection progress.
• Contributed to successful audits by maintaining organized files and providing timely responses to auditor requests.

Data Capturing
• Accurate daily capturing and matching invoices, internal and SARS compliance checks to be performed prior to capturing.

• Answered over 50 calls each day on multi-line telephone systems, supporting communication needs of 10 staff members.