Summary
Overview
Work History
Education
Skills
References
Timeline
Generic
Victor Letsholo

Victor Letsholo

Fleet Manager/Logistic Coordinator
Meyerton

Summary

Victor has a Advance Diploma in Transport and a Diploma in Business Administration. He has over 15 years’ experience encompassing transport and logistics, management within the Petroleum, Gas Pipeline, mining and Automotive Industries. He also has experience in fleet management in fuel tankers, gas pipeline vehicles, Ldv, trucks that maintaining vehicles Nationally (South Africa to Mozambique). He furthermore has experience in Line haul(Distribution) on trailers like Pentax trailers,and Reefers , in transporting of that Pharmaceutical product(Cipla, Aspen) .Project manager at DSV for new client or customers and also ar Sasol worked on Functional excellent project at Sasol Shared services to Alline all logistic operation for the whole Sasol Group business.

Overview

20
20
years of professional experience
2016
2016
years of post-secondary education
4
4
Languages

Work History

Transport and Logistic Coordinator

DSV
02.2023 - Current
  • Planning/scheduling route for the truck.
  • Scheduling the truck to coastal and inland.
  • Allocating the load.
  • Planning and managing transportation and customer services.
  • Directing, optimizing and coordinating full cycle of deliveries as well as collections process.
  • Creating work orders for repairs and maintenance or breakdowns of Fleet Assets, Capturing work order feedback and timesheets.
  • Assist maintenance planner and follow up with end users to collect assets.
  • Delivery schedules using the TMS system across all market streams (Retail, Commercial and Wholesale Marketing).
  • Liaising and negotiating with suppliers, manufacturers, processing plants and customers.
  • Strategically plan and manage logistics, warehouse, transportation and customer services, in consultation with the General Manager, Plant / Branch Managers and Logistics Manager.
  • Plan routes and process collections and deliveries.
  • Resolve any arising problems or complaints.
  • Manage, coach and train Transport Department employees.
  • Manage budgets, costs, productivity, accuracy and timeliness targets.
  • I Coordinate with Warehouse to ensure proper storage and distribution of products.
  • I Coordinate all activities relating to vehicle scheduling and movement control as part of the facilities management business process within outbound Supply Chain operations. Ensure internal coordination between the vehicle inspection, queuing, call up, weighing and shunting functions. Resolve supply chain issues at the operations being experienced. Reporting, Analytics and Optimization initiatives. Have experience in support of Tank farm volume balance function. Support process material planning, ordering and stock management as required and have worked at Sasol Secunda for 5 years
  • Fine Loads Screen and is updated and followed up by Transport Controllers. (Ford) Ensure appropriate Drivers and vehicles are assigned in VFT to the TRIP Monitor assigned vehicle and Driver on GPS tracking to ensure on time collection and delivery Liaise with suppliers on delays at pickup and escalate to Management and CLIENT RTMs
  • Report any vehicle breakdown or delays and take corrective action Ensure that all loads’ statuses are updated within VFT within maximum of 15min from time of actual event Ensure that VFT is updated with all relevant Supplier and CLIENT references on each load
  • Ensure time of completion of trip times within Trip rate, and should trip time be exceeded report prior day trips times vs. plan for rate escalation
  • Vehicle licensing, COF’s and truck services Driver behaviour sessions, as per report from Drive risk
  • Update the delivery details on the TMS system for instances where the delivery slots are different from the booked or allocated slots
  • Ensure vehicles compliance with the OHS Act of 93 and the Road Traffic Act
  • Accountable to maintain sustainable fleet standards to the site
  • DSV hazards are not contained within perimeter fencing but one must devise smart plans to work in collaboration with multiple stakeholders
  • Ensure compliance of daily stringent inspections of the depot fleet for compliance against legal and company requirements
  • Report on daily fleet availability (Trucks, Trailers,) daily
  • Ensure good record keeping and legal requirements including maintenance job cards, licensing history, and pre-trip inspections
  • Execute and sustain the DPO Fleet and Safety Pillars through DPO Self Assessments and Zone DPO Audits
  • Consolidate Asset verification in line with the BRN
  • Own master data requisitions and changes
  • Maintenance and service requirements for all vehicle categories (trucks, trailers, forklifts and warehouse cleaning equipment)
  • Safety risks are adequately addressed and to monitor audits/surveys/maintenance
  • Ownership end to end on Safety standards, governance and culture in the operations
  • Reason for Leaving: Restructuring

Fleet Manager

Sasol Oil / Gas/mining
01.2006 - 01.2022
  • Fleet Manager 2010 - 2022
  • Oversee and manage own fleet of vehicles.
  • Schedule maintenance.
  • Weekly checks.
  • Services.
  • Wash bay.
  • Breakdowns (where applicable).
  • Licensing of vehicles.
  • Manage diesel consumption.
  • Pool vehicle booking and control over resources and supplies and proper planning.
  • Year Budgeting on the fleet vehicle and submit to finance and Budget control.
  • Record keeping of the driver fuel slip, time sheet and logbook.
  • Vehicle license and COF and fine and management, AARTO and accurate recordkeeping thereof.
  • Admin Assistant do proper recordkeeping, filing and administration of all eTag statements as well as on- time cancellation or renewal of e-tag units.
  • Fuel management On-site diesel tank: to do daily weekly and monthly checks on diesel usage, diesel level checks and reporting of diesel usage versus fuel.
  • Vehicle maintenance, tyre or battery replacements are properly recorded and controlled by keeping accurate data on replacement dates, invoices, and life span.
  • Zone/BU safety and Fleet strategy
  • Regional fleet/safety performance tracking and course-correcting
  • Ensuring compliance with the Occupational Health and Safety Act of 93 and municipal bi laws providing sustainable fleet/safety support to the region, warehouses, tier 2 truck fleet services, tier 1 fleet support and the commercial operations
  • Providing FLEET/SAFETY supervisors, with regular support sessions
  • Maintain regional safety standards to minimize losses, ensure compliance to legal provisions (e.g. OHS Act, Environmental Act, COID Act) and limit legal liability exposures
  • Monitor/advise on the Occupational Health, Safety and Environmental program performance
  • Ensure fleet comply with TMS rules
  • Fleet master data accuracy on SAP
  • Ensure COF, Licensing and load testing execution to avoid unavailability of equipment
  • Manage expenditure against the budget
  • Load trips onto inhouse application
  • Manage and schedule drivers’ working hours
  • Route planning
  • Oversee successful loading of goods at clients with all relevant paperwork
  • Planning and scheduling the overs (old order incomplete from last loading cycle with new orders received).
  • Site Management:
  • Manage the Fleet (vehicle, wash bay, vehicle for repair, e toll, diesel bourse, pool vehicles
  • Insurance Claims
  • Ad hoc Projects
  • Debrief Paperwork (daily) Teamwork:
  • Support effective teamwork within depot/branch. Skill
  • Operations Management
  • Fleet Management
  • Transportation Management
  • Staff Management
  • Develop and implement continuous improvement and optimisation principles according to best practice.
  • Drafting program guidelines, policies and related documentation for the fleet department’s annual operations.
  • Manage the operation of the fleet and fleet office including design and implementation of policy and administrative processes.
  • Asset values through identified and branding of the new vehicle received for Sasol departments.
  • Ensure that 200 Sasol vehicles are in secured your place vehicles it is critical for business, and each vehicle are fitted with a tracking device.
  • Oversee fleet maintenance.
  • Obtain and maintain truck licensing and registrations.
  • Obtain and maintain emission testing.
  • Obtain and maintain annual inspections.
  • Develop and report monthly Fuel & maintenance reports.
  • Oversee proper use of fuel cards.
  • Maintain daily inspections.
  • Maintain work orders.
  • Conduct safety meetings for the fleet.
  • Oversee and schedule repairs.
  • Opening of work orders.
  • Manage over 200 fleet Nelspruit, Mozambique, Gauteng, Durban, Secunda, Pretoria, Witbank.
  • Cross Boarder experience, Mozambique, Zambia and Botswana.
  • Issuing purchase orders.
  • New vehicles receive, schedule, reprimand, hire, and terminate of vehicles on SAP and adding.
  • Oversee scrapping of the vehicle.
  • 2006 to 2010
  • PORTFOLIO Dispatcher
  • Inbound (Alrode /Pretoria/Secunda/ Sasolburg)
  • Schedule and assign trips via the planning tool.
  • Ensure the most optimal and least cost plan is achieved.
  • Review and adjust tactical plan continuously in line with actual performance and expected outcome.
  • Liaise with on-site operations staff to be 100% aware of daily operational activities which may influence planning.
  • Visual inspection of vehicles and drivers and documents.
  • Issuing of inspection certificate.
  • Reporting of defects on vehicles and drivers.
  • Rejecting a vehicle that fails the inspection.
  • Communication with drivers
  • Housekeeping of the area and buildings
  • Record keeping of driver and vehicle information.
  • Issuing of dispatch documents
  • Monitoring of vehicle movements
  • Continuous monitoring of actual vs. planned performance through all functions.
  • Have the able to interpret data and use this while planning and crisis management and providing formal feedback on changes to plan and execution.
  • Reliable the deliveries to the end of the destination and limit the standard time.
  • Operates a cost information system which periodically indicates actual expenditure against budget limits, and regularly investigates, identifies and prepares factual reasons for abnormal differences.
  • Manage schedules deliveries in the supply chain and update distribution statistics.
  • Communicate any delay at plant loading points with management.
  • Attend operation meeting with drivers and management.
  • Report on all incident, root cause, preventative and corrective action, conduct a safety inspection, determine non-conformances and report finding. Adhere to process safety practices and procedures (as documented) so that incidents may be prevented and/or mitigated via the identification, assessment and understanding of both minor and major hazards in terms of plant, process & people.
  • Ensure implementation and improvement of the order execution and coordination w.r.t Transporters, Logistics Procurement, Depots, and Primary Distribution Controller.
  • Manage stock transfer order confirmation. (Creation and issuing of orders, Housekeeping etc.)
  • Execute emergency order management.
  • Manage high level strategic KPI’s reflecting the operational activities.
  • Maintain a constant and critical appraisal of all logistics activities and costs within the

Education

Advance National Diploma - Transport Management

University of Johannesburg
11-2012

National Diploma - Business Administration

PC Training & Business College
04.2001 - 01.2006

Skills

  • Resilient and enthusiastic (job requires continuous activity)
  • Able to work under pressure
  • Ability to solve problems, communicate clearly
  • Has good interpersonal skills
  • Process Safety / Environmental
  • Commercial Agility
  • Drives Innovation
  • Customer Centricity
  • Fleet safety inspection
  • Heavy duty vehicle mechanical skill
  • Budgeting
  • SAP skill
  • Warehouse Management
  • Capex/Opex
  • Budget management

References

Chris, Panana, Assistant Senior Facility Manager, 0825205595, Sasol

Timeline

Transport and Logistic Coordinator

DSV
02.2023 - Current

Fleet Manager

Sasol Oil / Gas/mining
01.2006 - 01.2022

National Diploma - Business Administration

PC Training & Business College
04.2001 - 01.2006

Advance National Diploma - Transport Management

University of Johannesburg

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Victor LetsholoFleet Manager/Logistic Coordinator