Summary
Overview
Work History
Education
Skills
Timeline
Receptionist
Vicky Jacobs

Vicky Jacobs

PA Secretary/Admin
Cape Town

Summary

My key objective is to work very hard in reaching all my goals , I am a fast learner and always up for new challenges. I am very dedicated and will give my best at all times. I am very proud of my achievements and want to up my game in doing better. I strongly believe in the importance of giving someone a fair chance and will definitely be prepared to prove my worth.

Overview

20
20
years of professional experience

Work History

PA/Office manager

Health - Advanced Dental Laboratory
Mossel Bay
06.2019 - 06.2023
  • Year Service Award with Massmart/Walmart T/A Game
  • Multiple training programs completed in 9 years’ service
  • Support the Operations with Dental technitions:
  • Managing e-mail and telephone orders (capture quotations, invoice, and dispatch)
  • General admin for key accounts
  • Monitoring of credit limits
  • Dispatch of orders & liaising with couriers
  • Customer after-sales service
  • Handling customer credits
  • General filing
  • Creditor/debtor control
  • Financial month end & year-end
  • Daily errands Deliveries to dentist offices/pick ups
  • Liasing with Dentist and technitions suppliers and dental suppliers
  • Proven ability to learn quickly and adapt to new situations.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Self-motivated, with a strong sense of personal responsibility.
  • Exercised leadership capabilities by successfully motivating and inspiring others.
  • Worked effectively in fast-paced environments.

Store secretary/PA/Management office manager

Game Garden Route
George
03.2016 - 01.2020
  • Middle Management
  • Directly assisting Store Manager & Management in all daily functions
  • HR : Recruiting Leave Payroll Personal files Medical aids Disciplines
  • TK: Time keeping
  • Audits
  • Monthly & Yearly Reconciliations
  • SAP: Weekly Vendor Payments Invoice payments & Reconciliations
  • Petty cash: Daily Maintanance Payments
  • More Information:
  • Responsible for all administrational duties regarding all of the above.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed filing system, entered data and completed other clerical tasks.

Senior Administration clerk/Office manager

Game Mossel Bay
06.2011 - 02.2016
  • Responsible for all admin duties
  • Departmental manager
  • Monthly and annual Audits
  • Balancing of documents ,contracts and reports
  • Monthly Reconciliation
  • High Risk counts
  • Stock control
  • Filing
  • Sales agent for Cell C and Vodacom:
  • Customer Service
  • Vetting of Customers
  • Activations
  • Retentions
  • Prepaid product sales

Assistant Manager/Supervisor

Jimmy Jungles & Twinkle Toes Daycare
Mossel Bay
02.2003 - 06.2009
  • Supervised day-to-day operations to meet performance, quality and service expectations.
  • Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
  • Sanitized dishes, tabletops, toys, and frequently touched surfaces to prevent spreading of germs.
  • Planned and guided age-appropriate tasks like reading, crafts and [Type].
  • Maintained child-friendly environment by allowing frequent access to outdoor activities.
  • Observed play activities to identify positive behaviors and areas in need of improvement, implementing behavior redirection where appropriate.
  • Established positive relationships with parent to collaboratively promote child's wellbeing.
  • Supervised free play and other activities to keep children safe.
  • Assisted with meal preparation and feeding to meet children's dietary needs.
  • Maintained accurate and detailed records of enrollments, attendance, health and safety, emergency contact information and incident reports.
  • Helped children develop motor skills in preparation for preschool and kindergarten.
  • Implemented daily routines and activities to stimulate and engage children.
  • Dispensed snacks and meals to children in accordance with nutritional guidelines.
  • Assisted in potty training and toilet hygiene.
  • Logged information regarding naps, feedings and any medications administered.
  • Responded to inquiries from parents and guardians.
  • Handled daily administrative tasks efficiently to minimize time away from children.

Education

High School Diploma -

High School Albertinia
Southern Cape
04.2001 -

Skills

Driver’s licenseundefined

Timeline

PA/Office manager

Health - Advanced Dental Laboratory
06.2019 - 06.2023

Store secretary/PA/Management office manager

Game Garden Route
03.2016 - 01.2020

Senior Administration clerk/Office manager

Game Mossel Bay
06.2011 - 02.2016

Assistant Manager/Supervisor

Jimmy Jungles & Twinkle Toes Daycare
02.2003 - 06.2009

High School Diploma -

High School Albertinia
04.2001 -

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Vicky JacobsPA Secretary/Admin