Open To Work
Viasan Ajay Govender
Durban,KZN
Work Preference
Summary
Results-driven Administration, Logistics, Warehouse, and Finance professional with extensive experience in distribution centre operations and warehouse management. Expertise in inventory control, accounts payable, procurement coordination, and customer relations. Proficient in WMS Streamline and Microsoft Office,Sage Pastel , Xero , Excel with a strong ability to manage multiple priorities and enhance operational efficiency in fast-paced environments.
Overview
1
1
Certification
4
4
years of professional experience
Work History
Assistant DC Manager /Office Administrator
Titan Cargo
Durban
03.2026 - Current
- Assisted the Distribution Centre Manager with daily warehouse operations.
- Coordinated receiving, picking, packing, dispatch and loading.
- Managed inbound and outbound stock.
- Maintained inventory accuracy and completed stock counts.
- Managed PODs, delivery notes and transport documentation.
- Liaised with customers, transporters and warehouse staff.
- Resolved operational and customer queries.
- Coordinated team schedules to ensure efficient workflow and coverage.
- Ensured compliance with warehouse procedures and health & safety.
- Worked on the WMS Streamline Warehouse Management System.
Creditors Clerk / Billing Clerk / Procurement
KZN OILS - C&I (Commercial and Industrial)
Durban
01.2024 - Current
- Accurately processed and reconciled supplier invoices, ensuring all documentation complied with company and audit standards.
- Managed supplier accounts, tracked due dates, and prepared payment schedules to maintain good supplier relationships.
- Liaised with internal departments and external suppliers to resolve discrepancies, queries, and payment issues efficiently.
- Maintained up-to-date records of all creditor transactions and performed monthly reconciliations of supplier statements.
- Ensured compliance with financial controls and supported month-end reporting processes.
Invoice Clerk
KZN Oils (Branded Marketer for Astron Energy)
01.2024 - Current
- Captured and issued customer invoices promptly and accurately, aligned with pricing agreements and delivery confirmations.
- Ensured accuracy of billing by cross-referencing orders, delivery notes, and signed PODS.
- Maintained invoicing records for audit and reporting purposes.
- Communicated directly with clients regarding invoice queries and provided timely resolutions.
- Supported the accounts receivable function by preparing invoice summaries and assisting in payment tracking.
Creditors Clerk
Kolay Foods (Restaurant & Catering Industry)
05.2024 - 09.2025
- Managed the full accounts payable function, including processing supplier invoices for food, beverages, and catering supplies.
- Matched purchase orders, GRVS (Goods Received Vouchers), and invoices to ensure accuracy before capturing transactions.
- Maintained accurate supplier records and ensured payments were processed according to agreed credit terms.
- Liaised with kitchen and procurement staff to verify deliveries and resolve any discrepancies with vendors.
- Reconciled supplier statements monthly and ensured all outstanding issues were addressed before month-end closing.
- Assisted with cash flow planning by preparing weekly payment schedules and monitoring due invoices.
Creditors Clerk
KVK PROPERTY DEVELOPMENT
01.2023 - 03.2024
- Handled the full creditors function for multiple property development projects, ensuring accurate and timely processing of supplier and contractor invoices.
- Matched purchase orders, delivery notes, and invoices for construction materials, services, and subcontractor claims.
- Reconciled supplier statements monthly and resolved queries to maintain good relationships with vendors.
- Prepared payment batches in line with project budgets and cash flow timelines.
- Worked closely with quantity surveyors, project managers, and procurement teams to verify and approve project-related expenses.
- Maintained a well-organized filing system for all accounts payable documentation, supporting both internal audits and project reporting requirements.
Administrative & Customer Support Assistant
KVK Group of Companies
01.2023 - 01.2024
- Delivered high-quality customer service by handling walk-in and phone-based clients efficiently and courteously.
- Handled incoming calls and customer enquiries, providing professional assistance and efficiently directing queries to relevant departments.
- Delivered general administrative support through filing, data entry, and assisting with internal documentation processes.
- Maintained a clean and organized front office/reception area, creating a welcoming environment for clients and staff.
- Assisted with daily and monthly stock-taking, ensuring inventory records were accurate and up to date.
- Recorded stock data and promptly reported discrepancies to management for timely investigation and resolution.
Education
Grade 11 - Accounting, Mathematics Literacy, English Home Language, Afrikaans - First additional language, Business Studies, Economics, Life Orientation
Merebank Secondary
Durban, South AfricaSkills
- Inventory Management
- Logistics Management
- Accounts Payable & Receivable
- Invoice Processing & Data Entry
- Supplier Reconciliation
- Financial Record-Keeping
- Budget Tracking & Reporting
- Cash Flow Management
- Accounting software proficiency
- Microsoft Excel
- Vendor Management
- Vendor communication
- Customer Service
- Audit Preparation Support
- Time management
- Attention to Detail
- Strategic planning
- Team collaboration
- Leadership & Mentorship
- Discipline & Commitment
- Performance Under Pressure
- Goal-oriented mindset
- Professional Integrity
- Ecommerce Operations
- Digital Content Management
- Stock Optimization
- Physical & Mental Endurance
- Digital Content Management
Websites
Certification
- Certificate of Competence, CCHETA, 11/20/23, 03/19/24, National Certificate: Chemical Operations, 78527, 2, 135
- Certificate of Attendance for Unit Standard 13222, Traction Training Academy, 07/03/25, 2 years, Deal with safety, health, and environmental emergencies in the workplace-Health & Safety Representative, 2, 4
- Certificate of Attendance for Unit Standard 12484, Traction Training Academy, 07/03/25, 2 years, Perform basic fire fighting, 2, 4
- Certificate of Attendance for Unit Standard 12483, Traction Training Academy, 07/29/25, 2 years, Perform basic first aid, 2, 4
Personal Information
- ID Number: 0409075284086
- Date of Birth: 09/07/04
- Gender: Male
- Marital Status: Single
Languages
English
First Language
Afrikaans
Beginner
A1
References
- References are available upon request
Timeline
Assistant DC Manager /Office Administrator
Titan Cargo
03.2026 - Current
Creditors Clerk
Kolay Foods (Restaurant & Catering Industry)
05.2024 - 09.2025
Creditors Clerk / Billing Clerk / Procurement
KZN OILS - C&I (Commercial and Industrial)
01.2024 - Current
Invoice Clerk
KZN Oils (Branded Marketer for Astron Energy)
01.2024 - Current
Creditors Clerk
KVK PROPERTY DEVELOPMENT
01.2023 - 03.2024
Administrative & Customer Support Assistant
KVK Group of Companies
01.2023 - 01.2024
Grade 11 - Accounting, Mathematics Literacy, English Home Language, Afrikaans - First additional language, Business Studies, Economics, Life Orientation
Merebank Secondary