VERA VUELETTE SEALS

• Procurement of goods and services for the Western Cape Provincial Office, all Magistrate Courts within the Province as well as the Masters Office, Family Advocate, state Law Advisors and State Attorney branches.
• Responsible for compliance checks of procurement packs received from officials at the Provincial Office, all Magistrate Offices, Family Advocate, Masters Office, State Law Advisors and State Attorney.
• Drafting of specifications for the procurement of goods and services.
• Sourcing of quotations from prospective suppliers for procurement of goods and services.
• Drawing of CSD and CIPC reports to ensure that suppliers are compliant and may do business with the state.
• Performing the following functions on the JYP procurement system:

Capturing of requisitions.

Evaluation of request for quotations for all offices in the WC Province.

Cancellation of purchase orders, requisitions and request for quotations for all offices in the WC Province.

linking of suppliers and item numbers for all offices in the WC Province. .

issuing of purchase orders for all offices in the WC Province

issuing purchase orders in respect of deviation approvals for all offices in the WC Province (I am currently the only official in the Western Cape Province appointed to issue purchase orders in respect of deviation approvals).

Drawing of commitment, outstanding payments and purchase order detail reports,

processing of payments.

loading invoices

• Responsible for the monitoring of commitment and outstanding payment reports during the financial year for all offices in the Province.
• Ensuring that all commitments and outstanding payments in respect of all offices are cleared by the end of each financial year.
• Compiling of interim and annual financial statements for submission to the National Office for reporting purposes.
• Responsible for monitoring of the Provincial Photocopier Lease Register for the Province.
• Ensure that all Photocopier Leases Agreements are renewed timeously and in line with the RT3 contract to prevent irregular expenditure
• monitoring compliance of the following contracts:

RT3

RT5

RT8

RT74

RFB740

RFB2009/2022

• Capturing of all procurement above R100 000.00 on e-tender portal on the National Treasury website
• Custodian of assets.
• Appointed as secretiriate for the Provincial Control Committe.
• Responsible for managing of the stationery cupboard for the Provincial Office.
• Provide training for SCM practitioners within the WC Province.
• Supervise administrative clerks within the SCM unit at the Provincial Office.
• Have a good understanding and can interperate Gorvernment and Departmental prescripts:

DFI

PFMA

PPPFA

National Treasury Regulations

• Record-keeping accuracy by creating an updated filing system for confidential documents and materials.
• Supported department heads through conducting research, preparing reports, and managing various administrative tasks efficiently.
• Managed complex scheduling tasks, ensuring that deadlines were met consistently.
• Created, prepared, and delivered reports.
• Delivered quality results under pressure by prioritizing tasks effectively during high-stress situations or tight deadlines.
• Aided colleagues, managers, and customers through regular communication and assistance.
• Provided exceptional customer service, addressing inquiries professionally and in a timely manner.
• Contributed to office safety by enforcing workplace policies and following emergency procedures as needed.
• Developed strong working relationships with colleagues, contributing to a positive work environment.
• Enhanced office efficiency by streamlining administrative processes and implementing new organizational systems.
• Maintained high levels of organization within the office space through regular supply inventory checks and proactive restocking efforts.
• Contributed to team goal-achievement by collaborating with staff to develop customer service improvement initiatives.
• Maintained personnel records and updated internal databases to support document management.

• Sourcing of quotations from prospective suppliers for procurement of goods and services.
• Drafting of specifications for goods and services.
• Prepare goods and service requisitions for approval by the delegated authority
• Resolved issues related to invoicing discrepancies and delivery delays, maintaining strong vendor relationships.
• Capture the approved goods and service requisition on the JYP procure system.
• Issuing of purchase orders on the JYP procurement system for all offices in the province .
• Processing of Payments on the JYP system for the Provincial Office.
• Registering of new suppliers on the JYP system.
• linking of items and suppliers on the JYP system in respect of all the offices in the Province.
• Cancellation of purchase orders on the JYP system in respect of all the offices in the Province.
• Follow up on delivery of goods/services with appointed suppliers on a weekly basis.
• Accepting of and checking correctness of goods/services that are delivered by appointed suppliers.
• Issuing of stationery to officials at the Provincial Office.
• Appointed Transport Officer for the Province
• ensure that license discs and petrol cards are renewed timeously.
• Ensure log books are completed and submitted for checking.
• Ensure that vehicle services and maintenance are performed timeously.
• Handle, resolve and report on complaints received from Government Garage and the public in respect of vehicles.
• Appointment of Asset Controller for the Provincial Office.
• Appointed as asset custodian.

• Appointed as vote account clerk
• Payment of witness fees to witnesses visiting the court on a daily basis
• Payment of wages forfeited to witnesses visiting the court on a daily basis.
• Attend to counter and telephone queries.
• Issuing of receipts
• Balancing of the cashbook daily
• Issuing of order forms.
• Appointed to manage the petty cash box
• Responsible for replenishment of petty cash
• Writing of checks for salaries at month end
• Capturing payments on BAS
• Filing of documents and payment batches.
• Perform document control checks in respect of payment batches
• updating of contribution cards
• Maintaining the surcharge register