Vanessa Mouton

• Sourcing for candidates through add-response and job sites
• Interviewing possible candidates
• Working towards interview and placement targets
• Recruit on junior to senior management position
• Conducting reference checks on candidates
• Telesales and cold calling to new and existing clients
• Liaising with clients with regards to term and conditions
• Placing adverts for all vacant positions in print and on Internet
• Conducting web searches for suitable candidates
• Liaising with candidates with regards to position suitable to them
• Scheduling interviews for possible suitable candidates
• Typing of CV’s on company’s template
• Conducting assessments with suitable candidates
• Working towards billing target of R90 000 per month
• Conducting weekly follow ups with permanent candidates placed

• Manage all purchases of stock and liaise with Head Office and Merchandise department or directly with suppliers regarding stock
• Continuously watch for late stock and control overdue orders
• Place specific orders for customers
• Liaise with other branches regarding stock availability
• Ensure documentation and process is carried out timeously and according to company policies and procedures
• Ensure order numbers, quantities and prices of receiving goods correspond with that on computer
• Check quality of goods by unwrapping boxes to check contents for any damaged goods
• Ensure all documents related to receiving procedure is signed and branch stamped and filed correctly
• Print stock tickets immediately and attach to merchandise
• Ensure all damaged stock is returned to suppliers
• Contact suppliers to rectify and obtain authority to return goods
• Ensure no stock leaves shop without proper company documentation
• Ensure delivery schedule is completed in detail
• Ensure stock that’s being delivered is not damaged and no stock is hidden in drawers or cupboards
• Ensure drive receives correct delivery documentation and signs for goods
• Ensure delivery note gets signed by customer
• Carry out sectional stock checks on weekly basis
• Alert Branch Manager of any stock shortages and overages
• Be involved with other stock take both Mid-year and financial year end
• To calculated, print and put up correct prices into Perspex holders
• Ensure storeroom is neatly packed and secured at all times
• Attend to any customer complaints regarding damaged or non-functional stock
• Stand in for Branch Manager as 2IC and perform full Branch Manager duties when required to do so

• Supervising 6 staff members on daily basis: 2 x Drivers, 2 x Truck Guards and 2 x Warehouse Assistants
• Capturing all deliveries for next day onto Delivery Planning Spread sheet
• Scheduling all deliveries for next day
• Supervising loading of trucks
• Capturing batch numbers
• Generating invoices on Pastel Partner
• Handing invoices to drivers for deliveries
• Signing drivers in and out when departing
• Checking that all invoices are signed correctly when drivers get back
• Liaising with drivers while they are on the road should they have any problems regarding addresses etc.
• Supervising stock transfer from Production Factory
• Liaising with warehouse staff in terms of warehouse layout
• Assisting warehouse staff pack and move stock
• Calculating average monthly sales on each product
• Scheduling each machines production for next day /week
• Liaising with Production Factory with regards to urgency on each product
• Capturing plastic recon figures
• Discussing plastic recon with General Manager should there be any problems
• Capturing the production & down time into the Daily Operations Report spread sheet
• Conducting stock takes minimum of 3 times per week
• Capturing count onto spread sheet generated from Pastel
• Comparing stock on hand with stock on Pastel
• Re-count stock should there be any variations from previous day’s stock take
• Send stock take sheets to Operations Manager
• Fill in Raw Material Received book for General Manager
• Attaching delivery notes and invoices to Purchase Orders
• Run day to month, current day and back order sales figures for GM daily
• Relieving Internal Sales Consultant when on break and or on leave
• Handling all reception and internal sales duties when relieving

During my employment at CR Solutions I’ve held the following positions:

• Personal Assistant to Senior Key Accounts Manager
• Junior Recruitment Consultant
• Branch Administrator
• Receptionist

Personal Assistant to Senior Key Accounts Manager:

• Liaising with clients daily
• Drawing up Terms and Conditions for new clients
• Ensuring that the T&C’s are signed before CV’s are sent
• Opening client files for new orders
• Managing temp and perm order file for the branch
• Updating this file on a daily basis
• Writing advertisements for online and print advertising
• Placing adverts on social media
• Managing advertising file with all costs relating to advertising
• Screening CV’s for available positions
• Booking candidates into Key Accounts Manager’s diary
• Capturing candidate CV’s onto internal system
• Formatting candidate’s CV’s
• Conducting references on shortlisted candidates
• Typing references
• Sending CV’s off to clients
• Conducting credit, criminal and qualification checks on candidates
• Setting up interviews between clients and candidates
• Managing referral book with all referrals for branch
• Completing flow sheets for temp, perm and contract placements
• Capturing all placements made
• Receiving contracts for temporary placements from Head Office
• Ensuring that contracts gets signed before temporary employment commences
• Conducting follow ups with candidates and clients after placements
• Responsible for compiling stats for each consultant daily bases
• Sending these stats to Head Office daily
• Any other ad-hoc duties as requested from time to time

Junior Recruitment Consultant:

• Sourcing for candidates through add-response and job sites
• Interviewing possible candidates
• Working towards interview target of 30 new candidates per week
• Recruited for various industries
• Recruited on junior to middle management positions
• Conducting reference checks on candidates
• Telesales and cold calling to new and existing clients
• Liaising with clients with regards to term and conditions
• Placing adverts for all vacant positions in print and on Internet
• Conducting web searches for suitable candidates
• Liaising with candidates with regards to position suitable to them
• Scheduling interviews for possible suitable candidates
• Typing of CV’s on company’s template
• Conducting assessments with suitable candidates
• Marking of assessments and having one on one’s with candidates w.r.t. results
• Working towards billing target of R90 000 per month
• Maintaining temp database of candidates
• Conducting weekly follow ups with temporary and permanent candidates
• Update daily statistics

Branch Administrator:

• Received time sheets from temporary staff daily
• Ensured times calculated on time sheet is correct
• Ensured time sheets are signed off by Supervisors / Managers
• Captured times onto Excel Spread Sheet
• Contacted temporary staff with regards to any variances in times
• Sent temp staff payroll off to Head Office daily for processing
• Typed candidate’s resumes
• Ensured accuracy with each CV
• Contacted candidates to confirm information on their CV before sending it to client
• Ensured all documents are on file i.e. Matric Certificate, ID and any other certificates
• Requested credit, criminal, qualification and ID checks from Head Office
• Kept client files up to date with CV’s sent
• Contacted candidates to set up interviews
• Contacted candidates with regards to feedback from interviews
• Sent off invoices to clients

Receptionist:

• Received candidates
• Registered candidates and filling out forms
• Answered the switchboard (5 Incoming & 8 - 10 Extensions)
• Screened calls
• Took messages
• Relayed messages
• Transferred calls
• Assisted candidates uploading their CV’s onto database
• Took photos of candidates and saving it onto internal system
• Conducted different tests and assessments with candidates
• Marked tests
• Assisted back office with any other duties as required