Vanessa Februarie

Applies theoretical knowledge in respect of HR Support Services according to legislative requirements and accepted processes, procedures and standard practices.

Directs and controls the Key Performance Indicators and outcomes of personnel within the Division by:

• Defining/adjusting the role boundaries, workflow process and job design against laid down service delivery requirements and statutory regulations.
• Determining staffing levels and preparing motivations for the filling of vacancies to complement functional objectives and requirements.
• Participating in the recruitment and selection process, approving minimum design and specifications for inclusion into job advertisements/descriptions and evaluating applicants’ suitability through analysis of selected short-listed curriculum vitas and interviews.
• Analyzing statistical information pertaining to staff attendance, overtime, leave and addressing deviations or occurrences of abuse and/or workplace conflict through the implementation of
  corrective measures in accordance with Human Resources policies and procedures and Codes of Good Practice encapsulated in employment legislation.

Co-ordinates recruitment and selection procedures in accordance with laid down policy directives by:

• Keeping abreast with and monitoring/implementing labour legislation and collective agreements to keep the recruitment and selection process compliant and recommending changes to policies to support fair labour practices.
• Performing responsibilities with regards to the primary internal communication channel and facilitates the communication of recruitment and selection decisions promptly, sensitively and
  efficiently to all relevant stakeholders.
• Communicating specialized knowledge of human resources legislation, regulations and collective agreements and the Division’s services, systems, policies and procedures to both internal and external clients to facilitate understanding of
  specific recruitment and selection processes.
• Exploring market best practices in the recruitment and selection process and implementing appropriate best practices in the Municipality in liaison with the immediate superior.
• Conducting research for the identification of possible new recruitment and selection networks and/or approaches (e.g. HR Online), analysing and evaluating outcomes and compiling motivational reports for acceptance and implementation.
• Developing, maintaining and co-ordinating the recruitment and selection process for the Municipality, including recruitment measurement definitions, regular reporting, etc.
• Monitoring and taking appropriate action to constantly reduce the costs of the recruitment and selection process.
• Implementing appropriate processes for the capturing of recruitment and selection records, policies and processes and ensuring that relevant internal staff/management are fully briefed and that they have all the necessary resources available
  to participate in specific recruitment and selection processes.

Co-ordinates organizational structure design and implementation processes and facilitates job description writing and job evaluation processes by:

• Demonstrating practical knowledge of organisational design and development applications for assessing internal needs.
• Implementing appropriate systems and processes for the regular review of the Municipality’s organizational structure ensuring an integrated approach.
• Co-ordinating organizational design and development projects and programs, interacting with internal staff/management and developing strong working relationships by providing oversight,
  advice and guidance.
• Engaging with line management and/or appointed consultants on job design strategies and institutional job alignment.
• Implementing the methodology for job analysis, job description writing and job evaluation processes ensuring that job evaluation is a support tool to support integrated organizational design processes.
• Liaising with internal staff/management to gather data related to job description writing/evaluation and facilitating focus group sessions for inputs.
• Implementing a proper staff establishment system as human resources managing tool containing a detailed summary of the status of all employees allocated to the approved organisational
  structure.
• Preparing qualitative and quantitative reports for submission to the immediate superior detailing the status and outcomes of job evaluation operations and its impact on remuneration and the operational budget.

Co-ordinates and controls organization change and development through the provision of inputs on specific policies and procedures by:

• Researching and interpreting compliance requirements included in statutory legislation and national policy framework guidelines.
• Evaluating the adequacy of current policies and contractual employment agreement, assessing and commenting on the need for change and alignment of terms and conditions to best practices and legislation.
• Advising/informing the immediate superior on non-compliance outcomes with a view to supporting arguments for positive change (Employment Equity, Occupational Health and Safety, Skills Development, Performance Management, Recruitment, Selection and Placement).
• Evaluating and aligning Human Resources Information Systems and control processes with a view to minimizing organizational risk in terms of staffing, remuneration and performance.

Implements Human Resources communication strategies aimed at creating awareness and/or seeking acknowledgement by participating in Trade Union and regional Human Resources Forums, Committees, etc. with a view to interacting and participating in discussions on the implementation of national strategies and constraints facing regional alignment.

Co-ordinates the Training and Development functionality.
Provide input for compilation of Annual Report.

• Draw status reports on Human Resource statistics from PayDay system.
• Analyze Human Resource data from reports
• Write comments on HR statistics and trends
  

• Supervise units: Recruitment & Selection, Benefit Administration & Employment Equity.
• Facilitate Recruitment and Selection. Oversee and execute administration of process.
• Oversee and execute administration of Employee Benefits: Pension Fund and Medical Aid.
• Manage, monitor and implement the Employment Equity Plan of the Council.
• Organise and participate during interviews of candidates.
• Manage Personnel System (BIQ and PayDay)
• Assist with Work study interventions

SUPERVISORY FUNCTIONS

Plan, manage, co-ordinate and control activities and procedures associated with direct supervision and monitoring of personnel and services, by:

• Render recruitment and selection and implement/administer/monitor the Employment Equity Plan (EE).
• Provide HR administration and benefit functions, render administrative support services
• Supervising the rendering of relevant functions and sees to the proper execution thereof. Responsible for the management and functioning of the sections:

o Recruitment and Selection

o Employment Equity

o Benefit Administration

• Give guidance to the section regarding operational matters and deal with any problems

RECRUITMENT AND SELECTION

To ensure that a competent staff compliment with the relevant skills are available to ensure service delivery, bearing in mind legislative and collective parameters.

• Develop and administer the Recruitment and Selection Policy
• Ensure the filling of vacancies
• Administer staff establishment control system (BIQ)
• Ensure that posts to be filled are in line with the approved organogram
• Ensure placement of advertisements in relevant media
• Ensure that shortlisting and interview panel is properly constituted in line with the Recruitment and Selection Policy
• Ensure that interviews are held and that appointments are conducted in line with the Municipality’s Employment Equity goals and the generally accepted selection criteria
• Ensure that suitable candidates are appointed and letters of appointment are developed
• On appointment explain to new appointees, the conditions of service an staff benefits
• Manage the appointment process of all new appointments which includes but are not limited to the recording of the Selection Committee recommendation, obtain approval from director and Municipal Manager, compile appointment letters, probation assessments, permanent appointment and referring of benefit deductions to financial department.
• Manage the termination and transfer process of total staff component on the BIQ system
• Manage and oversee the compilation of advertisements for new and vacant posts to be advertised and get approval for final advertisement prior to placement in newspapers.

Manage all reference checks and verification of qualification of candidates

BENEFIT ADMINISTRATION

· Providing routine information to employees on the choice of accredited medical aid funds and pension funds available for joining of membership and liaising with fund administrators on issues seeking explanation or understanding of specific rules/application

· Completing standard membership forms in respect of employees joining accredited medical aid/pension funds by inserting specific details (employee salary, staff number, date appointed, job designation, etc.), signing the form on behalf of the Municipality (employer) and forwarding to the relevant Fund for further processing

· Notifying the Directorate Financial Services (payroll administration) of details in respect of employees’ membership and/or option changes in order to effect salary deductions in respect of membership fees

· Attending to administrative arrangements in respect of funeral benefits in respect of deceased employees as encapsulated in specific Fund rules, obtaining proof documentation (death certificate, etc.), completing relevant forms (claim) and forwarding to the Fund together with required documentation for further processing/attention

· Receiving information in terms of staff movements (new employees, termination of service, promotion or transfers) or applications for transfer to different funds

· Informing relevant departments of termination of service in order to identify outstanding debts

EMPLOYMENT EQUITY

Administer the implementation of Employment Equity, by:

· Conducting a workforce analysis as prescribed in the Act.

· Conducting an employment system review of the Municipality’s human resources systems, policies and practices to identify barriers that may negatively impact on employees and making recommendations for the removal of such barriers.

· Establishing numerical and non-numerical, long and short-term goals based on the workforce analysis to achieve full representation of designated group members in the workforce

· Develop affirmative action goals to achieve the Employment Equity goals

· Develop and facilitate the implementation of the Employment Equity Plan

· Manage and oversee the compilation of the Employment Equity reports for presentation to Council and the Department of Labour

·Manage and oversee a review of the Employment Equity Plan

Maintenance of Personnel System

· Maintenance of BIQ system

· Creating of new posts on system and conserving of service history of current posts.