Valentine Nhlanhla Sibanda
Johannesburg
Summary
Dedicated and results-oriented Facilities Manager bringing just over 6 years of experience in facilities. Adept at overseeing operations, executing projects, and ensuring compliance with stringent OH&S standards.
Excellent leadership skills with proficiency in developing relationships, building consensus and leading positive organizational change. Accomplished in meeting budget requirements, minimizing downtime and leading successful maintenance teams.
Knowledgeable about leading inspections, planning updates and directing projects. Possessing an exceptional commitment to quality and service.
Overview
11
11
years of professional experience
Work History
Transport Manager
Spectank Chemical Manufacturing
09.2023 - Current
- Ensure that the transport operations can meet the client demands and strategic stock level requirements of the company, whilst minimising cost and maximising returns for the company.
- Establish and ensure efficient control of all costs within the transport and distribution section.
- Ensure that the company’s fleet of vehicle is optimized at all times and to minimize downtime of vehicles.
- Ensure that company vehicles are proactively maintained and serviced to reduce unplanned expenditure and minimise vehicle downtime.
- Design, implement and maintain scheduling systems that will ensure efficient and economic loading, transport and delivery of products.
- In consultation with the CEO, co-ordinate the negotiations of road transport contracts and also ensure enforcement of terms and conditions of such contracts.
- Develop and implement relevant policies, procedures, manuals, guidelines and codes that are relevant to the transport operations of the company.
- Deliver transport operations with zero incident and zero accident.
- Ensure that all company vehicles are in safe operating condition at all times without putting at risk employees, assets, products, customers and the public.
- Co-ordinate bi-annual safety inspection with accredited motor repair workshop and ensure only road tankers inspected and passed or certified as safe to operate, can load petroleum products
- Ensure only Defensive driving trained contracted drivers with valid permits are allowed to drive
- Ensure that all contracted company drivers uphold safety values inculcated in them during defensive driving sessions by holding periodic meetings with drivers to discuss safety issues.
- Complete Transport Audit for all Road Transport Contractors and follow up for closure of all Remedial Action Plans.
- Responsible to devise and implement the transport strategy for the company.
- Create transport costing models and options for the assessment of various scenarios, fleet combinations, loading points with the ultimate aim of maximising commercial value whilst respecting.
- Develop tools to track and report on all key transport-related metrics.
- Identify areas for performance optimisation and deliver improvements (cost & efficiency challenges) in co-operation with Supply, Sales and Marketing.
- Continuously monitor developments in the transport industry, road network and infrastructure developments in the country, vehicle tracking technology, theft prevention technology, relevant legislative environment, and aligning our transport strategy accordingly.
- Evaluate compliance to customer service standards and develops long-term strategies for improvements in customer service levels.
- Ensure that the transport department is fully staffed and to ensure that the company complies with all labour laws and regulations applicable for the sector in which the company operates.
- Ensure that all drivers are properly assessed as competent, skilled and morally sound to drive the company’s vehicles.
Estate & Facilities Manager
St Martin’s School
09.2022 - 06.2023
- Hold primary accountability for the operation, supervision and maintenance of buildings and facilities on campus, including water and electrical power supply, safety and security, garden maintenance, IT, and other utilities required for successful functioning of the campus.
- Maintaining line of communication with Business Manager and with Headmaster respectively.
- Ensure SOP’s are current and relevant.
- Achieve compliance with all relevant national and municipal regulations.
- Ensure all service provider contracts are current and compliant adding value to the school.
- Management, job allocation and supervision of maintenance and gardening staff at St Martins Campuses (High School, Preparatory and Pre Preparatory).
- Management of equipment and spares as portfolio ages to minimize redundant spares(inventory/spares) and equipment and minimize operational downtime.
- Manage commercial and operational compliance for all service contracts.
- Accountable for direct payroll costs and headcount for the assigned portfolio.
- Financial management of the facilities and allocated assets.
- Drawing up relevant policies and procedures for Estates department.
- Liaison with Boarding Master and Mistress regarding maintenance and cleaning related issues.
- Contract Management – Management of external staff and drawing up SLAs)
- Overall responsibility for upkeep of all properties to a high standard whilst carrying out basic building and maintenance work.
- Take responsibility of waste management systems in terms of innovation and ecologically acceptable standards.
- Responsible for the overall maintenance budget of St Martins Campuses.
- Key holder and first contact with security alarm company.
- Implementation and management of Health and Safety issues as per NOSA standard and recommendations fleet management.
- Ensuring stakeholders are informed of progress and the solution.
- Drawing up transport schedules for the week and management of the drivers and the school vehicle fleet.
- Liaise regularly with all departments as required regarding logistics.
- Ensure all transport needs of the entire School are met as requested.
- Ensure accurate records are kept and updated weekly or as they change e.g. transport bookings, accommodation bookings, vehicle hire, etc.
- Be the point of contact and be available at all times to address any procurement related queries.
- Manage all College vehicles e.g. service requirements, ensure logbook is maintained and bus is clean/filled up
- Ensure driver PDPs are updated and valid.
- Arrange for driver medicals to be completed every two years as per Health & Safety Requirements.
Operations & Facilities Manager
Nova Pioneer School
06.2018 - 08.2022
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Held classes to teach staff facility procedures.
- Tracked and documented operational and financial records to perform analysis of performance and costs.
- Ordered, maintained and distributed supplies and inventory.
- Oversaw finances and made recommendations to reach or exceed budget in unforeseen circumstances.
- Maintained facility grounds, equipment, and safety compliance.
- Maintained regulatory compliance by staying up-to-date on relevant laws, codes, standards, such as OSHA requirements.
- Coached and mentored associate installation specialists in system installation.
- Interviewed, hired, and trained qualified maintenance employees.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Documented records on pricing, energy consumption and activity reports.
- Created sustainable improvement initiatives for efficient use of energy.
- Reduced energy consumption through regular audits and implementation of energy-saving initiatives.
- Managed parking and transportation systems by monitoring parking areas and transport services to promote easy accessibility for occupants.
- Oversaw annual budget to handle supply, labor and maintenance needs.
- Responded to building emergencies and managed repairs.
- Maintained inventory and ordered supplies to keep facility resources readily available.
- Utilized benchmarking data to identify best practices in the industry, leading continuous improvement initiatives within the facilities management team.
- Investigated problems and determined appropriate remedies.
- Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment.
- Conducted inspections of facility grounds, external structure, systems and equipment.
- Evaluated facility operations and personnel for safety and health regulations compliance.
- Improved facility efficiency by implementing preventive maintenance plans and streamlining work order processes.
- Managed vendor relationships for cost-effective services, ensuring quality and timely completion of projects.
- Conducted regular inspections of physical assets, identifying areas for repair or replacement before issues escalated into costly problems.
- Drove continuous improvement of processes and systems operation.
- Collaborated with stakeholders to develop capital improvement plans that aligned with organizational goals and budgets.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
- Provided mentorship and guidance to junior staff members, fostering a positive work environment that promoted professional growth.
- Managed security and access control by overseeing surveillance camera, alarm and card access systems for facility safety and security.
Supply Chain & Procurement Assistant
Department Of Health
09.2016 - 05.2018
- Ensure compliance with SCM prescribed legislations and Acts such as PPPFA, PFMA, National Treasury Regulations in terms of PFMA, BBBEE Act and SCM guidelines.
- Compile spreadsheet on captured requisitions.
- Generating purchase orders for suppliers and following up on deliveries and/or ETAs thereof.
- Conducting background checks, with applicable laws, regulations and standards.
- Receiving invoices and ensuring all relevant information is available as well as ensure that invoices are accurate to orders received by checking order numbers, quantities and amounts.
- Ensure invoices/P.O.D. are signed by respective and relevant departments/individuals.
- Process all goods received daily on the system to ensure timeous payment for suppliers.
- Monitor supplier performance to access ability to meet quality and delivery requirements.
- Monitor forecasts and quotes to identify changes or to determine their effect on supply chain activities. Assisting contract compliance and complete checklist.
- Ensuring correct signing off is obtained prior to submission of proposal or acceptance of contracts and providing all supporting documentation needed.
- Create and maintain a contract register to ensure safe keeping of all contracts and agreements.
- Responsible for all inventory managememt.
- Chair S&OP meetings with sales team to establish budget and revise the forecasts.
- Running of MRP systems in the SAP system.
- Preparation of the stocktaking evaluation for management and auditors.
- Preparation and execution of stock takes, achieving a 99.9% of inventory accuracy. Total responsibility for stock take-planning to execution.
- Lead and manage the stock take activities each year end in collaboration with the Supply Chain Manager.
- Central control and monitoring of all warehouse activities.
- Control planning and layout of the warehouses and operations including reverse logistics.
- Weekly reporting on stock levels, aging analysis, negative, positive, and absolute deviations and cycle counting using ABC/XYZ.
- Development of a group wide sourcing plan.
- Identification and management of suppliers and sourcing, supplier analysis and spend analysis.
- Keeping contact and build up good relationships with all major suppliers. Constant updating and monitoring of the suppliers' list.
- Checking of documentation and recording of non-compliances of suppliers. Stable supply to ensure no interruptions to production or loss of sales.
- The central management and supervision of procurement activities for inventory and services.
- Coordinate all shipments from suppliers.
- Strategic selection of suppliers to develop enterprise development and supplier development in line with the organisations BBBEE targets.
- Ensure effective supplier management buy way of supplier rating sheets with defined criteria.
Logistics Supervisor
SG Convenience
02.2013 - 08.2016
- Manage performance reports (KPI & SLA’s) as well as client reports.
- Maximise customer satisfaction through multiple disciplines i.e. forwarding, invoicing, queries, customs, route planning, de-briefing, tracking etc.
- Cargo movement is controlled in accordance with agreed tariffs and client requirements.
- Invoice are submitted within the timeframe set in Client’s agreed KPI’s.
- Ensure delivery booking slots adhere to and that the delivery plan is optimally executed.
- Tracking and expediting of vehicles on-route to designated offloading points.
- Continuously record and verify vehicle positions on the tracking system.
- Advice all stakeholders of delays and deviations and alleviation action thereof.
- Fuel management i.e. Pre- and Post-trip diesel inspections are done.
- Feed all loading and off-loading data into management portals.
- Monitor all vehicles on the satellite tracking system (C-Track).
- Take necessary actions; On a daily basis report exception, and or transgressions of the information generated via C-Track System according to company policies and procedures.
- Contact, alert and document events trigger via the tracking system when drivers over speed, drive off-routes, coach running behind timetable, idle excessively, enter No-Go Zones.
- Ensure that all accidents, incidents and breakdowns are monitored and documented.
- Creating the loading plans for the warehouse.
Education
BCom - Financial Accounting
University of South Africa
Certificate - Project Management
Wits Business School
04.2023
BCom - Transport And Logistics Management
University of South Africa
12.2019
Matric -
St. Mary Magdeline's High School
12.2004
Skills
- Transportation management systems
- Fleet Management
- Process Monitoring
- Continuous Improvement
- Budget Planning
- Inventory Management Software
- Enterprise Resource Planning Software
- Warehouse Organization
- Cost Reduction
- Daily Operations Management
- Analytic Tools and Methods
- Project Management
- Inventory Reconciliation
- Route Optimization
- Purchasing management
- Safety Management
- Critical Thinking
Websites
Custom
REFERENCES AVAILABLE ON REQUEST
Custom
Affiliations
South African Institute of Occupational Safety & Health (SAIOSH)
South African Facilities Management Association (SAFMA)
South African Council for the Project and Construction Management Professions (SACPCMP)
Timeline
Transport Manager
Spectank Chemical Manufacturing
09.2023 - Current
Estate & Facilities Manager
St Martin’s School
09.2022 - 06.2023
Operations & Facilities Manager
Nova Pioneer School
06.2018 - 08.2022
Supply Chain & Procurement Assistant
Department Of Health
09.2016 - 05.2018
Logistics Supervisor
SG Convenience
02.2013 - 08.2016
BCom - Financial Accounting
University of South Africa
Certificate - Project Management
Wits Business School
BCom - Transport And Logistics Management
University of South Africa
Matric -
St. Mary Magdeline's High School
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