Ursula Anne Harris
Executive Assistant
Krugersdorp
Summary
I am writing to express my strong interest in the Executive Assistant position. With my extensive experience (17 years) supporting high-level executives and my passion for contributing to the success of a dynamic organization, I am confident in my ability to excel in this role.
Throughout my career, I have had the privilege of working closely with C-level executives, providing them with comprehensive administrative support and enabling them to focus on strategic initiatives. I have developed a deep understanding of the unique challenges and demands that come with supporting top-level executives, and I thrive in fast-paced, high-pressure environments. What excites me most about the Executive Assistant position is the opportunity to be part of a forward-thinking company that is revolutionizing. I am confident that my skills and experience make me an ideal fit for this role. In my previous role as an Executive Assistant at a leading Mining Company (African Rainbow Minerals,) Alternative & Renewable Gas Company, and an International Company (Enterprise Ireland).
I successfully managed complex calendars, coordinated international travel arrangements, and facilitated seamless communication between executives, stakeholders, Politicians, Kings and Presidents in the world. I am highly skilled in anticipating needs, problem-solving, and maintaining confidentiality. Additionally, my strong organizational and multitasking abilities have allowed me to consistently meet deadlines and exceed expectations. I firmly believe that a supportive and diverse team is essential for achieving long-term success. I am confident that my strong interpersonal skills and ability to build relationships across all levels of an organization would contribute to a positive and productive work culture.
In closing, I want to reiterate my enthusiasm for the Executive Assistant position. I am confident that my proven track record of providing exceptional support to executives, combined with my passion for any potential company's mission, would make me a valuable asset to any team.
Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience align with your needs.
Sincerely, Ursula Harris
Overview
27
27
years of professional experience
1989
1989
years of post-secondary education
3
3
Languages
Work History
Group Procurement Officer
LFP Group – Permanent
07.2019
- Appointment of vendors and suppliers – develop a preferred supplier database through RFQA’s and RFP’s (Tenders) and benchmarking.
- Considering value added service, B-BBEE status etc. A Matrix of optimal suppliers would be developed with key stakeholders.
- Negotiate and agree legal contracts and SLA’s with all approved suppliers (in assistance with legal and compliance as well as Finance)
- Continuous monitoring, evaluation and improving supplier performance.
- Management and maintenance of Fixed assets. Identify, with assistance from Finance and each HOD, the value of all fixed assets and ensure the asset register is updated.
- Monitor the movement of all fixed assets and ensure appropriate controls and measures are in place.
- Define and educate the organization on the “procurement process” and flag all contraventions for resolution by EXCO.
- Report and analyse monthly procurement spent.
- Maintain and develop supplier relationships
- Serve as a liaison between LFP Group and its divisions and vendors and suppliers. Resolve enquiries and complaints.
- Receive all new applications and supplier profiles
- Communication to suppliers i.e. letters of acknowledgement, unsuccessful applications and approvals.
- Capture and maintain supplier database
- Continued education regarding procurement within Group and to suppliers about the Group.
- Obtain Quotations
- Uniform Control
- Insurance on Fleet vehicles
- Travel Arrangements for the group
- Campus & Head Office Inventory lists
- Campus, branches & Head Office maintenance & pest control
- Catering & events
Executive Admin & Debtors Clerk
Saiyl Engineering
03.2022 - 06.2022
- Process accounts and incoming payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables' data on BuildSmart
- Extensive travel arrangements for Saiyl Gas and Power (subsidiary)
- Visa applications for Contractors working in Tanzania
- Office Stationery orders
- Catering for meetings and events
- Keeping track of Development sales and liaising with Estate Agents and Conveyancing Attorney
- Contract expired
Title Project Coordinator
Tax Consulting SA
10.2021 - 02.2022
- Process RFQ’s and proposals for Parastatals and clients.
- Perform day to day tasks of updating the Cross-selling and Leads
- Actioning enquiries on the CRM system, setting up Teams calls / meetings
- Updating CRM tracking worksheet
- Prepare weekly and bi-weekly reports on CRM, proposals and RFQ’s pending, won and declined
- Liaising with clients
- Vendor applications
- Billing
- Remuneration Department terminated - June 2021
Debtors Clerk & Group Procurement Officer
LFP Group – Permanent
03.2020 - 05.2020
- Process accounts and incoming payments in compliance with financial policies and procedures.
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
- Prepare bills, invoices, quotations, credit notes & updating the Age Analysis daily.
- Petty Cash control and reconciliation.
- Retrenched
CEO Secretary
LFP Group – Permanent
04.2019 - 06.2019
- Driving deadlines in all Departments and updating the CEO on a regular basis
- Compiling Sales Forecasts and sending them to the CEO before each Sales Meeting
- Taking minutes in meetings and sending them out timeously
- Preparing the Boardroom for meetings
- Adhoc duties as delegated by the Executive Assistant
- Applied for a Procurement Officer position internally
Executive Assistant
Bluespec Holdings - Permanent
07.2018 - 09.2018
- Assistant to CEO & COO
- Research on Golf Courses in America
- Research and bookings on Muscle cars in Monaco
- Water import from the UK
- Procurement and import of toiletries, cosmetics and clothing
- Coordinate Travel itineraries
- Arrange Purple Concierge for a disabled person
- Accounting: Expense Claims, Requisitions & Petty Cash
- Unsuitable working conditions
Office Manager
Tetra4 (PTY) Ltd – Permanent Position
05.2016 - 06.2018
- Admin support for Sales, Ops, Finance, Environmental & Business Ops.
- Assistant to CEO, COO, CFO & Environmentalist & Technical Sales Team
- Coordinate Travel, Flights, Hotels, Meetings & Events
- Accounting; Expense Claims, Requisitions, BEE Compliance, FICA & VAT Compliance, Insurance on Fixed Assets
- Updating list on Fixed Assets on a continual basis
- Environmental – SLP Project - Learnerships
- Got a new position
Executive Assistant to Commercial Consulate
Enterprise Ireland – Commercial Trade Division of Irish Embassy – 6 Month Contract Position
08.2015 - 02.2016
- Admin support for Market Advisers
- Coordinate Travel, Flights, Hotels, Meetings & Events
- Assist with Market Adviser Projects - Local & International (Ghana, Nigeria, Kenya & Ireland – Trade Missions)
- Basic Accounting; ADI Reporting, Expense Claims (Oracle), Payroll
- Budget reviews
- Payroll
- Compiling data from ABR System - Export
- IT Related Issues
- Office Management
- Procurement
- 6-month contract expired
Executive Personal Assistant & Paralegal to Mr. Lerato Legong
Mintails Gold (Pty) Ltd - Contract
08.2014 - 07.2015
- Maintenance of legal resource management systems
- Conducting of legal research of a support basis
- Collation & analysis of research
- Preparation of reports & submissions
- Assistance in compilation of statistics
- Head of IT department
- General administrative support
- Diary Management
- Setting up of meetings
- Compilation of Board Packs
- Catering for meetings
- Month-to-month Contract expired
Financial Assistant
Mintails Gold (Pty) Ltd - Contract
06.2014 - 08.2014
- Assisting if finance department during audits
- Heading of IT department
Owner
Self Employed – Beauty Salon & Tattoo Studio
08.2013 - 05.2014
Office Manager & Executive Assistant to Mr. Thabo Ntshiqo
Khumbula Investment Holdings (Pty) Ltd – Bronx Silica Mine - Permanent
01.2010 - 07.2013
- Diary management
- Email management
- Travel arrangements
- Setting up of board meetings
- Compilation of resolutions for sub-contractors
- Management of all office equipment and stationery
- Organization of office events and functions
- Standing in for Human Resources when required
- Company liquidated
Executive Assistant to the Executive Chairman
African Rainbow Minerals Ltd. - Contract
11.2008 - 12.2009
- Diary management
- Management of emails
- Travelling arrangements - extensive
- Liaising and co-ordination between departments
- Typing
- Compilation of information packs
- Liaising with high profile persons (i.e. World Economic Forum, FIFA & Politicians)
- Organizing & management of events (i.e. Miss World, Soccerex, FIFA)
- Organizing of high profile meetings
- Month-to-month contract expired
Executive Assistant to Directors
Tradeshack 71 – (Same owner as Moneyline Bond)
11.2006 - 10.2008
- Management of debtors and creditors
- Human resource functions (including salaries)
- Liaising with clients
- Marketing
- Planning and organization of diary
- Sold the company
Owner and General Manager
Moneyline Bond
03.2004 - 10.2006
- General management
- Marketing
- Management of debtors and creditors
- Human resource functions (including salaries)
- Consultations with clients
- Recruitment
- Sold the company
Receptionist and Personal Assistant to Financial Manager
Red Cherry Television
11.2002 - 02.2004
- General office administration
- Co-ordination of deliveries
- Assistance to Financial Manager
- Co-ordination of social events
- Assistance in marketing
- Assistance with casting
- Bookings of flights and accommodation
- Client liaison
- Opened our own business
Line Planner
Telkom
11.1995 - 10.2002
- General office administration
- Co-ordination of deliveries
- Assistance to Manager
- Site visits and Inspection
- Drawing and mapping of lines
- Wanted to explore the Corporate World
Education
Hoërskool Rodeon
Bookkeeping to Trial Balance
Unicollege
01.2017 -
Project Management
Boston City Campus
German
Rosetta Stone
Diploma - Human Resources
Milpark Business School
Skills
Microsoft Office Suite
Pastel
MASS
Bondtrak
Goldmine
Accpac
High-Rise
ESP
Quickbooks
Isometrix
Sharepoint
SAP
NOVTEL
Calendar management
Information confidentiality
Office management
Executive support
Administrative support
Mail management
Schedule & calendar planning
Office administration
Interpersonal communication
Business administration
File organization
Expense reporting
Meticulous attention to detail
Database management
Strong problem solver
Appointment setting
Staff management
Document preparation
Advanced MS office suite
Professional and mature
Process improvements
Project oversight
Presentation development
Excel spreadsheets
Software knowledge
Filing and data archiving
Resourceful
Task delegation
Conflict management
Conference planning
Extensive vocabulary
Bookkeeping
Videoconference preparation
Logistics and schedule management
Procurement activity coordination
Travel coordination
Policy enforcement
Multitasking
Adaptability and flexibility
Honest and dependable
Time management
Organizational skills
References
Lizl, Burr-Dixon, HR Manager, 011 791-1602, 083 653 9979, LFP Training Consultants (PTY) Ltd.
Affiliations
- IOMAA
- OPSA
- ICB
Personal Details Summary
- First Names: Ursula Anne
- Surname: Harris
- Gender: Female (Caucasian)
- Date of Birth: 02 August 1973
- Nationality: South African
- Location: Krugersdorp
- Marital Status: Domestic Relationship
- Dependants: none
- Health Status: Excellent
Contact Details Summary
- Physical Address: 1244 Streepkoppie Street, Featherbrooke Estate, Krugersdorp, 1740, Gauteng, South Africa
- Contact Number: +27 84 496 1249
- Personal Email Address: urslih.uh@gmail.com
- LinkedIn Account: Updated and Active www.linkedin.com/in/ursula-anne-harris-22354a11
Personal Attributes
- Dynamism and initiative
- Professionalism and cool headedness
- Proactivity
- Committed
- Creative
- Problem Solver
- Extremely practical
- Self-managed
- Attention to detail
- Assertiveness and tenacity
- Ability to work under pressure
- Punctuality and high energy
- Loyalty, helpfulness and friendliness
Timeline
Executive Admin & Debtors Clerk
Saiyl Engineering
03.2022 - 06.2022
Title Project Coordinator
Tax Consulting SA
10.2021 - 02.2022
Debtors Clerk & Group Procurement Officer
LFP Group – Permanent
03.2020 - 05.2020
Group Procurement Officer
LFP Group – Permanent
07.2019
CEO Secretary
LFP Group – Permanent
04.2019 - 06.2019
Executive Assistant
Bluespec Holdings - Permanent
07.2018 - 09.2018
Bookkeeping to Trial Balance
Unicollege
01.2017 -
Office Manager
Tetra4 (PTY) Ltd – Permanent Position
05.2016 - 06.2018
Executive Assistant to Commercial Consulate
Enterprise Ireland – Commercial Trade Division of Irish Embassy – 6 Month Contract Position
08.2015 - 02.2016
Executive Personal Assistant & Paralegal to Mr. Lerato Legong
Mintails Gold (Pty) Ltd - Contract
08.2014 - 07.2015
Financial Assistant
Mintails Gold (Pty) Ltd - Contract
06.2014 - 08.2014
Owner
Self Employed – Beauty Salon & Tattoo Studio
08.2013 - 05.2014
Office Manager & Executive Assistant to Mr. Thabo Ntshiqo
Khumbula Investment Holdings (Pty) Ltd – Bronx Silica Mine - Permanent
01.2010 - 07.2013
Executive Assistant to the Executive Chairman
African Rainbow Minerals Ltd. - Contract
11.2008 - 12.2009
Executive Assistant to Directors
Tradeshack 71 – (Same owner as Moneyline Bond)
11.2006 - 10.2008
Owner and General Manager
Moneyline Bond
03.2004 - 10.2006
Receptionist and Personal Assistant to Financial Manager
Red Cherry Television
11.2002 - 02.2004
Line Planner
Telkom
11.1995 - 10.2002
Project Management
Boston City Campus
German
Rosetta Stone
Diploma - Human Resources
Milpark Business School
Hoërskool Rodeon