Ula Martha Ntobaki
Credit Contoller/Finance Administrator
Midrand
Summary
Currently looking for a new and challenging position within the corporate sector, one which will make best use of existing skills and experience acquired, while enabling further personal and professional development.
Career Objectives : I’m studying currently doing my National diploma in Financial Accounting. Want to see myself as a financial accountant in the near future.
Overview
17
17
years of professional experience
2005
2005
years of post-secondary education
Work History
Credit Controller
Axim PTY Ltd
03.2024 - 06.2024
- Credit control
- Daily cash sales management
- Collection of outstanding payments
- Bank statement reconciliation
- Processing credit limits
- Providing support to the sales and projects department with invoicing, financial queries and admin tasks
- Overall reporting - issues to management - reports going out on a monthly basis
- Place overdue (private) accounts (terms or limits) on hold and communicate this info to the client and the Sales rep
- Ensure statements are send/mail to clients within 4 days after month end
- All Government invoices submitted and traced to web cycle pursued to point of 'parked for payment
- Generating credit notes
- Processing journals
- Allocation of payments
- Payments are allocated accurately and timeously on a daily basis
- Resolve queries (Internal and external)
- Record keeping - All communication to be recorded on Syspro
- Book Value: R+-250 Million - 300 accounts
- System: Syspro
- Reason for leaving: Contract Ended
Finance Administrator
VULATEL (PTY) LTD
05.2019 - 03.2024
- Collecting on Outstanding arrears
- Generating Credit notes
- Generating invoices for all my customers on a daily basis
- Processing of Journals and posting
- Processing Settlement Discounts
- Sending out Statements and Invoices monthly
- Reporting Monthly (Turnover Report)
- Obtaining remittances
- Allocating of payments
- Resolving of Queries
- Reconciliation of accounts
- Book Value: R+-200 Million - 150 accounts
- System: Dynamics 365
- Reason for leaving: Looking for better opportunities
- And the company was not doing too well
Senior Debtors Administrator
ITEC SHARED SERVICES
05.2015 - 05.2019
- Generating of Credit Notes
- Allocation of payments
- Solving Client queries
- Passing of Journals
- Making sure clients get their invoices monthly
- Sending of Statements
- Reconciliation of Accounts
- Contact clients that have defaulted on their monthly payments in accordance with collections procedure;
- Adhering to the time perimeters set in terms of the Collections Procedure;
- To achieve agreed collection targets - 60days
- Ensure customer information is reflected correctly and making necessary adjustments when necessary
- Escalation of debtor’s accounts more than 90 days to line manager, ensuring that remedial action is taken or a provision for bad debt is made
- Highlight areas of concern to be addressed with Line Manager
- Work through Age Analysis daily
- Print Age Analysis on daily basis – backup
- Follow up on unknown entries reflected on Bank Statement and ensure that allocations are done correctly
- Daily reconciliation and preparation for allocation of payments received;
- Attend to requests for credit notes from customers and obtaining approval from Line Manager for these before processing it on Navision
- Ensure that all payments received are applied to the relevant invoices as per customer remittance advice
- Obtain remittances – Target turnaround time 24 hours
- Accurate processing of credit notes in line with contracts requirements
- Analyse status of account (Suspend billing and Cancel Contracts)
- Ensure that equipment is collected
- Printing and/or e-mailing and posting invoices and statements to customers
- Following up with customers that statements and invoices have been received by the correct person responsible for payment of the account
- Monitor timeous generation of monthly invoices which is sent to the client via their preferred method of communication;
- Professional written and telephonic contact with customers that have defaulted on their monthly payments
- Turnaround time on all written and telephonic queries / requests – 48 hours
- Daily control and monitoring of diarised issues and timeous action thereof;
- Monthly visit to clients in order to maintain a good relationship
- Book Value: R+-600 Million - 480 accounts
- System: Dynamics (Navision)
- Reason for leaving: Growth and better opportunities
Debtors/Creditors Clerk / Procurement Officer
Sa Fence and Gate (PTY)LTD
05.2013 - 04.2015
- Collections of payments
- Expedite outstanding payments
- Issue statements and Tax invoices
- Issue acknowledgements of debt
- Filing
- Correlate Delivery Notes/statements/Invoices from creditors
- Correlate statements and invoices from galvanisers and generate SAFG Purchase Order as required
- Process invoices
- Produce weekly Age analysis
- Handling the Companies Petty Cash
- System worked on Pastel Evolution
- System working on Builtsmart Procurement and Accounting
- Dealing with site procurement creating Purchase Order and Organizing the Site receive all required materials and Organizing that Suppliers are paid for Materials to be received on the Sites
- Receiving Once Tax Invoice has been received from the Supplier so Creditors can reconcile
- Book Value: R+-150 Million - 250 accounts
- Reason for leaving: Company was liquidated
Debtors Clerk / Debt Collection
Old Fashioned Fish and Chips Head Office
05.2012 - 04.2013
- Debt collection (Outbound and Inbound)
- Reconciling statements
- Collecting of outstanding payments
- Processing sales orders (invoices)
- Cashbook (Allocations)
- Arranging meetings with franchisees to sign A.O.D
- Credit notes processed
- Annuity Billing
- System Pastel Evolution
- Reason for leaving: Company was not doing well
- Company Closed down
Credit controlling/Debt Collection
Top TV
06.2011 - 02.2012
- Issuing invoices and statements to clients and all relevant documents
- Outbound Collections
- Collecting on outstanding accounts
- Reconciling of Accounts
- Credit note requests and Refunds
- Resolving queries
- System used ACCPAC
Debt Collector (Vehicle Finance) Administrator
BMW Financial Services
06.2008 - 06.2011
- Collecting on accounts where clients are behind on their vehicle payments
- Working on 30days, 60days, 90days (one month, two months, three months outstanding) working with outside collectors (tracers) to trace clients that can’t be found
- Repossessing vehicles on clients more than 120days in arrears or who refuse to pay
- Re-instating debit orders, changing due dates arranging for spreads (splitting arrears over term or specified months)
- Sending out Letters: Section 129 client who are in arrears and given 10days to pay
- Section 127 Voluntary Surrender letter
- (Bringing the vehicle back Voluntarily)
- Allocation of payments
- Reconciling statements
- Preparation of Legal files
Debt Collector (Vehicle Finance)
Standard Bank
06.2007 - 06.2008
- Collecting on outstanding payments on clients vehicles, system worked on Davox, Outbound Calls working on 30days and 60days bucket (one month and two months in arrears)
Education
MATRIC - English, Afrikaans, Mathematics, Science, Business Economics, Compu-typing
Athlone Girls High School
National Certificate in Bookkeeping - undefined
BTC (ICB Business Institute)
Nature of Business Certificate - undefined
Excel Grow
Technical Financial Accounting - undefined
ICB – Institute of Certified Bookkeepers
Higher Certificate in Bookkeeping - undefined
ICB – Institute of Certified Bookkeepers
Call Centre Certificate - undefined
Righteous Business College
Course in Health and Safety - undefined
STRAT Training
Skills
Continuous improvement mindset
Debtor monitoring
Assertiveness in collections
Collection strategy development
Time Management
Problem Solving
Decision making
Adaptability
Accounting software
Critical Thinking
Leadership
Accounting principles
Good work Ethics
Good Communication skills
First Names
Ula Martha
Commonly Known As
Ula
Alternative Home Address
52 Serena Road, Croydon, Kempton Park, 1619
Telephone Work
0104935657
Personal Information
- ID Number: 8610240169084
- Health Status: Excellent
- Date of Birth: 10/24/86
- Gender: Female
- Nationality: South African
- Driving License: Yes (Code B)
- Marital Status: Single
Home Languages
S. Sotho
Timeline
Credit Controller
Axim PTY Ltd
03.2024 - 06.2024
Finance Administrator
VULATEL (PTY) LTD
05.2019 - 03.2024
Senior Debtors Administrator
ITEC SHARED SERVICES
05.2015 - 05.2019
Debtors/Creditors Clerk / Procurement Officer
Sa Fence and Gate (PTY)LTD
05.2013 - 04.2015
Debtors Clerk / Debt Collection
Old Fashioned Fish and Chips Head Office
05.2012 - 04.2013
Credit controlling/Debt Collection
Top TV
06.2011 - 02.2012
Debt Collector (Vehicle Finance) Administrator
BMW Financial Services
06.2008 - 06.2011
Debt Collector (Vehicle Finance)
Standard Bank
06.2007 - 06.2008
National Certificate in Bookkeeping - undefined
BTC (ICB Business Institute)
Nature of Business Certificate - undefined
Excel Grow
Technical Financial Accounting - undefined
ICB – Institute of Certified Bookkeepers
Higher Certificate in Bookkeeping - undefined
ICB – Institute of Certified Bookkeepers
Call Centre Certificate - undefined
Righteous Business College
Course in Health and Safety - undefined
STRAT Training
MATRIC - English, Afrikaans, Mathematics, Science, Business Economics, Compu-typing
Athlone Girls High School
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