Tsholofelo Portia Palai
Accounts Payable Clerk
Johannesburg
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Creditors Administrator
Unitrade Management Services
- Current
- Creditors Reconciliation
- Invoices & Pods received daily from Suppliers
- Weekly & Monthly schedule requested from supplier
- Managing query resolution (In terms of claims raised and rebates billed on account
- Assisting with invoice billing month end
- Weekly Claims (Rejected claims) Reports and Follow up
- Compiling debit reports for suppliers on a monthly basis
- Making sure that statements are processed correctly on SAP BEST
- Weekly report on claims raised on supplier’s account
- Making sure that the age analysis is up to date and managed monthly
- Raising Credit Adjustments/Debtors Adjustments on accounts for correction
Accounts Payable Administrator
Gearhouse SA
07.2017 - 10.2023
- Prepare creditors reconciliation
- Ensure accuracy of information on invoices
- Assisting with internal and external audits
- Assisting with intercompany/Maintenance of accounting Ledgers
- Investigating and resolving Outstanding Creditor Items
- Preparing COD payments /Loading payments for approval
- Receiving and recording the receipt of invoices
- Making sure that vehicle statement received match the internal report
- Assisting with debtors’ reconciliation (Statements)
- Updated the monies received and monies paid report
- Receive verify and capture supplier invoices for payment
- Ensure that all orders are approved by authorized signatories
- Ensure that invoices have the correct details required by VAT legislation
- Ensure that the amounts per invoices agree to the amounts per authorized purchase orders
- Ensure that accounts are reconciled monthly
- Assisting with accruals, Deferred and advanced accounts
- Journal entries for corrections, write offs and balances
- Making sure that all queries are attended to before month end
- Weekly Reports for overpayments made by the company to suppliers
- Weekly reports on missing/required invoices and credits
- Ensuring documentation entered onto system is organized and stored as per company policies
- Liaised with vendors to communicate payment status.
- Reconciled vendor statements monthly, identifying errors and resolving discrepancies promptly.
- Developed strong relationships with vendors, facilitating open communication for effective issue resolution.
- Optimized the use of accounting software through customization and regular updates, enhancing overall functionality and efficiency within the department.
- Maintained accurate financial records with diligent data entry of invoices and expense reports.
- Processed new vendor applications and submitted for approval.
- Prepared weekly check runs for approved invoices, delivering accurate payments to vendors on time.
- Updated and maintained aging report to facilitate payments
- Reconciled invoices and purchase orders and updated databases accordingly.
- Proactively identified opportunities for process improvements within the Accounts Payable department.
- Communicated with other departments to verify purchases.
- Implemented a paperless filing system, reducing physical storage needs and increasing document accessibility.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
Quotations Administrator
Inhouse Technical Management
06.2016 - 07.2017
- Administration of outgoing quotations for the branch
- Co-ordination and administration of confirmed jobs
- Accurate allocation of all financial information such as hire/purchase orders and invoicing in Hire-track under instruction from the Hire Desk Manager
- Take quotation requirements or messages telephonically, ensuring that Company values and image are adhered to in dealings with clients or supplier
- Prepare quotations accurately as per the quotation requisition and/or instructions
- Ensure that the handler receives the quotation timeously via email, fax or hand delivery
- Maintain an orderly filing system with regard to quotations, jobs and attendant documentation
- Reconcile Invoices from crewing agencies with stagehand orders and resolve any inconsistencies
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
Receptionist/Office Administrator
EVENFLOW DISTRIBUTION
08.2013 - 11.2015
- Managing the switchboard
- Arrange Meetings & Interviews
- Keeping record of stock level
- Open new accounts
- Processing new dealerships
- Sales Administration
- Assisting with stock take
- Sales quotes Ad hoc Sheets requested by Management
- Assisted with onboarding new clients and securing paperwork completion.
- Invoicing
- Quotations
- Monthly Sales Reports
- Tracking parcels imports & exports
- Dealing with international stock arrival
- Day to day correspondence for technical department
- Following up on outstanding payments
- Arranging delivery for parcels
- Updating suppliers & client information on a daily basis
- Hr & accounts administration
- Responded to inquiries from callers seeking information.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Corresponded with clients through email, telephone, or postal mail.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Maintained confidentiality of information regarding clients and company.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
Sales Consultant
TRAVELEX AFRICA FOREX FOREIGN EXCHANGE
12.2014 - 04.2015
- Forex Exchange
- Promotions
- Inbound & outbound Sales
- Administration
- Western union
Accounts Clerk
MANTIS SECURITY
02.2012 - 02.2013
- Creditors Recons
- Completed accurate bank reconciliations, identifying errors and rectifying any discrepancies promptly.
- Maintained up-to-date knowledge of accounting regulations, ensuring compliance in all financial reporting tasks.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Sending out statements to debtors
- Client correspondence
- Relieving the receptionist
Education
No Degree - N4-N6
Central Johannesburg College
Parktown North, South Africa 04.2001 -
Grade 12 - undefined
Northam Comprehensive School
Skills
Ms Word
undefinedActivities
- Poetry
- Reading
Attributes
- Active and adapt fast
- Clear and logical solution driven mind
- Good communication skills and interpersonal skills
- Positive and Optimistic
Educationalqualifications
Central Johannesburg College, Financial Management (N4-N6), Financial accounting, Entrepreneurship and business management, Pastel accounting (Intermediate advanced) (Partners Payroll), Windows Microsoft Excel, Communication (Interpersonal Skills), Cost Management Accounting, Northam Comprehensive School, Grade 12, Accounting, Business studies, Economics, Mathematical literacy, Life orientation, English, Setswana
References
- Mrs Rita Mlahleki, Gearhouse SA, 011 216 3000, 083 383 9002
- Mrs Nazlee Abrahams, Inhouse Technical Management, +27112163201
- Mrs. Thea Neethling, Mantis Security, 011 487 1000
- Ms Judy, Even Flow Distribution, 011 312 7710
- Ms Kylie Hiscock, C.I.C Insurance Brokers, Claim Department, 011 786 0472
Personal Information
- ID Number: 9207280661085
- Gender: female
- Nationality: South African
- Marital Status: single
Certification
N6 Financial Management
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Accounts Payable Administrator
Gearhouse SA
07.2017 - 10.2023
Quotations Administrator
Inhouse Technical Management
06.2016 - 07.2017
Sales Consultant
TRAVELEX AFRICA FOREX FOREIGN EXCHANGE
12.2014 - 04.2015
Receptionist/Office Administrator
EVENFLOW DISTRIBUTION
08.2013 - 11.2015
Accounts Clerk
MANTIS SECURITY
02.2012 - 02.2013
No Degree - N4-N6
Central Johannesburg College
04.2001 -
Creditors Administrator
Unitrade Management Services
- Current
Grade 12 - undefined
Northam Comprehensive School
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