Tsholofelo Mashubani
Soshanguve
Summary
Dynamic administrative professional with over two years of experience in managing office operations and providing exceptional client support. Proven expertise in coordinating meetings, document management, and procurement processes, ensuring smooth organizational workflows. Strong communication and attention to detail contribute to effective collaboration across departments. Committed to maintaining high standards of confidentiality and compliance while enhancing the overall efficiency of administrative functions. Eager to leverage skills in a challenging role within the field of Government, Administration and Development.
Overview
2
2
years of professional experience
Work History
Administrative Intern
Unisa
04.2023 - Current
- Coordinated internal and external meetings, ensuring smooth scheduling and organization of appointments.
- Served as the first point of contact for visitors, offering a warm welcome and assisting with inquiries.
- Managed the procurement process for office supplies and equipment, ensuring timely and cost-effective purchasing.
- Made use of the Travel IT system to organize travel arrangements and manage booking details for team members.
- Processed payments and reimbursement requests through Oracle, ensuring accuracy and compliance with company policies.
- Produced high-quality documents, reports, and correspondence while maintaining accurate data entry in internal systems.
- Acted as a liaison between departments and external contacts, providing clear and effective communication.
- Assisted in organizing office tasks and maintaining filing systems, both digital and physical, to ensure efficiency.
- Demonstrated strong attention to detail in data management, report generation, and document preparation.
- Provided excellent service by addressing inquiries and ensuring a smooth, positive experience for all visitors and team members.
- Answered incoming phone calls pleasantly directed calls to appropriate personnel.
Administrator
Mashubani Attorneys
09.2022 - 12.2023
- Overseeing day-to-day administrative functions, ensuring that the office runs efficiently and effectively.
- Serving as the first point of contact for clients, Managed approximately 30 incoming calls, emails and faxes per day from customers.
- Preparing, proofreading, and filing legal documents such as contacts, correspondence, and case files, ensuring they are accurate and properly stored.
- Coordinating meetings, court dates, and appointments for attorneys, clients, and other staff members.
- Assisting with billing clients, processing payments, maintaining accounts, and preparing invoices for legal services rendered.
- Organizing and updating client files, case files, and important documents, both physical and digital, ensuring compliance with confidentiality standards.
- Providing administrative support to attorneys, such as managing case files, conducting research, or preparing legal reports.
- Ordering office supplies, equipment, and coordinating office maintenance, ensuring all resources are available for staff.
- Sorting and distributing incoming mail, preparing outgoing mail, and ensuring that communications are delivered promptly.
- Keeping track of important legal deadlines, filings, and court dates to ensure all activities proceed on time.
- Managing client trust accounts, processing retainer fees, and ensuring funds are appropriately handled in accordance.
Education
BA in Government, Administration And Development -
University of South Africa
PretoriaGrade 12 -
Makhosini Secondary School
SoshanguveSkills
- Administrative Operations
- Coordination Skills
- Communication Skills
- Procurement management
- Customer service
- Interpersonal skills
- Travel Coordinations
- Teamwork
- Microsoft Office
- Oracle System
- Analytic thinking
- Microsoft Excel
- Microsoft Powerpoint
- Microsoft Word
- Adobe Acrobat
- Ability to Multitask
- Adaptability
- Problem Solving
- Decision Making
- Effective Time Management
- Telephone skills
- Data Entry
- Calendar Management
- Typing Skills
- Positive attitude
Driverslicense
Code 10
Reference
Nicho Mashubani - Mashubani Attorneys
Attorney
Mashubani@live.com
073 552 0789
Dr Sizakele Matlabe Danke - Unisa
Lecture
Danksm@unisa.ac.za
082 350 3540
Dr Khanyisile Twabu - Unisa
Media Compiler
Mayekky@unisa.ac.za
012 429 2772
Timeline
Administrative Intern
Unisa
04.2023 - Current
Administrator
Mashubani Attorneys
09.2022 - 12.2023
BA in Government, Administration And Development -
University of South Africa
Grade 12 -
Makhosini Secondary School
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