Tshokologo Patience Ramela
Payroll Specialist
Pretoria
Summary
Highly communicative Payroll Specialist promoting more than 16 years of expertise in full payroll functioning. An action-oriented professional with skills in Payroll and HR processing and Sage, Paywell, Kronos and Summit. Offering talents in cultivating lasting relationships, resolving issues quickly, and identifying mistakes on payroll data and reports.
Overview
17
17
years of professional experience
6
6
years of post-secondary education
1
1
Language
Work History
Payroll Specialist
Botshilu Private Hospital
Soshanguve, Pretoria
08.2022 - Current
- Manage payroll data entry and processing for 229 employees to comply with predetermined company guidelines.
- Maintain strict confidentiality of all payroll information and records.
- Collaborate with human resources, accounting and other departments to confirm payroll accuracy.
- Facilitate smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
- Optimize payroll system for scalability, enabling company to efficiently manage increasing number of employees without sacrificing accuracy.
- Oversee accurate processing of special payroll situations, such as bonuses, terminations, and leaves of absence, maintaining strict adherence to policies.
- Streamline year-end tax reporting process, ensuring timely issuance of W-2 forms and minimizing errors through meticulous record-keeping.
- Compile comprehensive reports for management, highlighting payroll trends and providing actionable insights for budget planning.
- Assisted with recruitment and onboarding of new employees.
- Tracked employee vacation, sick and personal time.
Senior Payroll Administrator
Outsurance Insurance Company
Centurion, Pretoria
07.2013 - 08.2022
- Timeous and accurate payroll administration of CTC and PBS salaries for 3500 employees, currently working with Paywell Payroll, Summit Database and SharePoint systems
- Maintenance of payroll legislation updates, system updates, administration of third party recons
- Reconciliation and submission of monthly, bi-annual and annual SARS returns
- Calculation of staff salaries and monthly transactions
- Monitoring imports and changes received from internal and external parties
- Monitoring staff unpaid leave, resignations, increases, staff movements, bonus payout & provisions, disability salaries and temp salaries
- Managing payroll planning and data check sign-offs by payroll administrators
- Calculation and monitoring of employee benefits, i.e Risk and Pension fund
- Monthly payroll run: Prepare PBS salaries imports received from Actuaries: ensuring all salaries are allocated to correct fields according to the PBS substructures, resignations, unpaid leave for all CTC staff – pro-rata salaries for unpaid days, increases, staff movements, bonuses, maternity leave, temp staff salaries, Company cars & Travel allowances import (incl. Bus & pvt kms), Court order and SARS deductions
- Finalize and run final payrolls and validate UIF files
- Extract EFT reports and request payments for each entity
- After payroll run: Backup finalized payrolls to safe locations
- Reconcile external party payments, i.e. Pension and Risk benefits, Reconcile EMP201 for payment, Submit UIF declarations
- Mid-month duties: Recalculate and verify ad-hoc payments (adjustments on previous pay runs), reconcile and pay employee referrals, HP & VV and any incentives, reimbursements, Intercompany transfer pension fund process, Garnishee order updates, Payroll queries
- Voluntary/assistance in department: Induction process, Resignation sessions
- Processes Implemented: Payslip video – What is on the payslip, UIF claims process – created source document to be followed by administrators and a uif claim passport for clients/staff
Payroll Consultant
PricewaterhouseCoopers
Menlo Park, Pretoria
08.2011 - 07.2013
- Administration of both national and international companies’ payroll functions, for 42 companies (working on VIP payroll system and Lotus Notes)
- Setting up the payroll system (VIP) for new clients according to the clients' company structure, size and nature of their business
- Explanation and clarification of the payroll communication procedures and requirements
- Specifying and customizing Tax codes for different transactions, as per SARS
- Preparing payroll planning for the year to clients (per company/client) as per their pay dates
- Requesting and obtaining monthly payroll input from clients
- Loading information and effecting changes on the payroll systems
- New staff data intake into the payroll system, VIP
- Loading data for all new engagements, individually, on the payroll system
- Ensure that all employee information is captured correctly on to the system
- Link employee to correct employment status, e.g
- Expatriate, learner, director, etc
- Ensure that all statutory deductions are linked correctly for all employees
- Calculation and structuring of new employees’ salaries according to their contract packages
Payroll and HR Officer
Eqstra Industrial Equipment (PTY) Ltd
Elandsfontein East Rand
08.2010 - 07.2011
- Salary administration (on VIP payroll & Carriage financial systems)
- Prepare employment contracts for new employees, new positions, and promotions
- Allocate employee codes for new and transferred employees
- Assembling and loading of monthly inputs i.e
- New employees, terminations, medical aid, pension/provident fund, loans overtime, commissions, bonuses, Leave transactions etc
- Checking of monthly inputs
- Calculate employees Total Cost to Company
- Compile salary, incentives and commissions import files from the branches and import the files to VIP salary system
- ACB exporting of net salaries to the NedBank Business, for transfers
- Prepare the and import salary journals
- Reconcile salary accounts
- Prepare reports for external parties, e.g
- Provident fund schedules, medical aid, unions, garnishee, loans, etc
- Reporting to management and attending to payroll and HR queries
- Changes to company parameters, Methods of calculation
- Input for period
- Leave control setup such as leave allocation methods, calculation, and display as per employer’s preferences
- Editing salary information screens, e.g
- Adding earnings, deductions, and company contributions lines, and methods of calculation
- Changes in company information, setups, etc
- Reconciliation and Payments of Internal and External Parties
- Separate salary payments for leaving employees, when necessary
- PAYE, SDL, and UIF, paid and submitted to SARS before or on the 7th of each month
- All third Party Payments: e.g
- Medical Aid, Provident Fund, Garnishee, loans, unions, bargaining council, etc
- General Ledger and Cashbook balancing
- System Maintenance
- Ensure that daily and monthly backups and roll over’s to new months are effected successfully
- Effect system updates as issued by service providers e.g
- Sage VIP
- Tax Year End Entails: Ensure that new tax tables (provided by SARS) are loaded on the payroll system at the beginning of each tax year
Payroll Administrator
Onderstepoort Biological Products (PTY) Ltd
Onderstepoort, Pretoria
01.2008 - 08.2010
- Assembling and capturing of employees’ personal information on both Excel and VIP, including creating new employee numbers
- Assembling and capturing data of external payments related to employee deductions on both Excel and VIP
- Created and captured new vendor numbers for Medical Aids, Statutory payments, Pension Funds and Unions on CATS (Standard Bank Internet Banking System)
- Structured employees packages on spreadsheet and capture the salaries, other earnings and deductions on VIP
- Handling payroll of 220 active employees
- The number increased with appointments
- Duties on monthly basis entail: Manual calculation of new employees’ packages and pro rata salaries if necessary on excel spreadsheet and capture that information on VIP
- Capturing of changes on the employees’ payslips on the system, i.e
- Appointments, terminations, increases, promotions, leave without pay, additional bonuses, changes on medical aids, monthly overtime, printing and issuing of payslips
- Closing off of payroll month for the current month’s salary run, printing all the necessary reports, check and do necessary corrections and starting of the new period, i.e
- The following month
- Interfacing of salaries and bond payments on CATS, for pay date
- Interfacing the whole payroll accounts to the General Ledger on Accpac (financial system)
- Creating and submitting UIF Declaration for the current month
- Reconciling PAYE, SDL, and UIF
- Ensuring that all statutory and third parties’ payments are paid electronically on time
- Completion and submission of monthly EMP201 to the Receiver
- Reconciling the whole payroll with the GL
- Do journal corrections if necessary
- Ensuring that GL account balances at financial month end and year-end
- Attending to employees’ queries and those of third parties
- Record keeping of employees’ information and third parties
- VIP system maintenance – making backup and updating the VIP system with new updates as issued by Softline VIP
- Tax Year End
- Financial Year
Education
Certificate - Payroll Administration
Softline VIP Payroll Academy
Menlo Park, South Africa 04.2001 - 08.2007
Diploma - Payroll Administration
Payroll Education
Edenvale, South Africa12-2021
Graduate Certificate - Human Resources Management
MANCOSA
Durban, South Africa06-2025
Skills
-Strong time management, planning, and organizational abilities
-Strong on time management and planning
- Ability to work under intense pressure
-Strictly confidential and reliable with company and staff data
-Highly experienced on different payroll and data systems as well as proficiency in microsoft excel, word, powerpoint and sharepoint
-Good understanding of RSA labour and tax laws
- Presentation and training skills
Academic Details
Softline VIP Payroll Academy, Payroll Administration, 08/01/07, Tshwane University of Technology (TUT), National Diploma Commercial Practice, Communication, Business Management, Economics, Mercantile law1A, Computer Operating, Financial Accounting1, UNISA, Bcom Finance Management
Own Transport
True
Personal Information
- ID Number: 8512310528084
- Health Status: Excellent
- Date of Birth: 12/31/85
- Gender: Female
- Nationality: South Africa
- Driving License: Code 8
- Marital Status: Single
Timeline
Payroll Specialist
Botshilu Private Hospital
08.2022 - Current
Senior Payroll Administrator
Outsurance Insurance Company
07.2013 - 08.2022
Payroll Consultant
PricewaterhouseCoopers
08.2011 - 07.2013
Payroll and HR Officer
Eqstra Industrial Equipment (PTY) Ltd
08.2010 - 07.2011
Payroll Administrator
Onderstepoort Biological Products (PTY) Ltd
01.2008 - 08.2010
Certificate - Payroll Administration
Softline VIP Payroll Academy
04.2001 - 08.2007
Diploma - Payroll Administration
Payroll Education
Graduate Certificate - Human Resources Management
MANCOSA
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