Hi, I’m
Tshepo Mohlala
Johannesburg
I can’t understand why people are frightened of new ideas. I’m frightened of the old ones.
John Cage
Summary
Highly organized and detail-oriented professional passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors.
Overview
24
years of professional experience
1
Certification
Work History
Government Employees Medical Scheme, Pretoria
Event Coordinator
2016.10 - Current (7 years & 11 months)
Job overview
- Managed administrative logistics of events planning, event booking, and event promotions.
- Managed event logistics and operations.
- Coordinated schedules and timelines for events.
- Performed event coordination for larger parties and gatherings.
- Brainstormed and implemented creative event concepts and themes.
- Evaluated and selected service providers and vendors according to customer requirements.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Inspected event facilities to confirm conformance to customer requirements.
- Attended conferences and events to stay up-to-date with industry trends and planning standards.
- Consulted with customers to determine objectives and requirements for events.
- Reviewed event bills to confirm accuracy and approve payment.
- Developed post-event reports to determine effectiveness of each event.
Sibanye Still-waters, Marikana
Wellness Coordinator
2010.01 - 2015.05 (5 years & 4 months)
Job overview
- Collected and tracked information about participation and outcomes of individual programs.
- Developed wellness programs targeted on specific groups and areas of wellness.
- Organized schedules for comprehensive group fitness programs.
- Managed health fair activities to expose customers to health and wellness businesses.
- Maximized program enrollment through effective outreach events, cold calling strategies, membership incentives and referrals programs.
- Built productive relationships with vendors and on-site providers.
- Collaborated with health and wellness professionals to create and execute events, seminars and workshops on various topics.
- Developed and maintained positive relationships with community members, businesses and vendors to build trust and rapport.
Business VANTO / Landmark Business Education- Development, Lebowakgomo
Event Manager
2005.05 - 2008.08 (3 years & 3 months)
Job overview
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Negotiated with vendors to achieve most favorable terms.
- Maintained and built comprehensive database of industry contacts, vendors and venues.
- Delivered prompt payment for event vendors, venues, staff and transportation providers.
- Nurtured and built relationships with vendors, venues and industry contacts to obtain best pricing and services for events.
- Searched and negotiated suitable venues per setup requirements and budget constraints.
- Coordinated with sales and marketing teams to publicize and promote events.
- Prepared invitations to send out to guest lists.
- Utilized job-related software to create standard guidelines, calendars and budgets for each event.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Assembled creative and innovative event attractions based on internal capabilities.
- Generated ideas to enhance and expand current event offerings.
- Coordinated with kitchen or catering staff on delivery, timing and service style of food.
- Liaised with clients to determine exact event requirements.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Coordinated transportation and parking arrangements for guests and vendors.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Created detailed timelines and budgets for events to meet all deadlines.
- Coordinated travel and accommodations for event attendees.
- Implemented protocols and procedures to effectively manage planning process.
- Oversaw event registration process by collecting and tracking attendee information.
- Developed creative themes for events and created related activities to engage attendees.
- Produced concept plans for high-profile corporate meetings and events.
- Analyzed event costs to identify areas of improvement and cost savings.
- Monitored and controlled event expenditures to meet budgets.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Developed and distributed event surveys to gather feedback and assess event success.
- Trained and supervised event staff to complete tasks on time.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Developed detailed event reports, documenting all aspects of each event.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
Lonmin Platinum, Lebowakgomo
HIV Coordinator
2000.01 - 2005.07 (5 years & 6 months)
Job overview
- Educated clients about living with HIV, preventing further transmission, benefits and challenges of HIV care and treatment and access to resources.
- Identified and developed client-directed treatment plan to monitor ongoing goal achievement.
- Assisted clients in enrolling and re-engaging in appropriate medical care.
- Enhanced engagement in care by assembling appointment charts and completing patient reminder calls.
- Conducted scientific-based prevention education sessions with HIV positive individuals through workshops and social marketing activities.
- Coordinated and organized individual and group skill building opportunities to foster adherence to medications and identify strategies to improve adherence to health routines.
- Collaborated with case managers to assist clients in identifying resources for mental health treatment, substance abuse programs, domestic violence services and housing assistance.
- Distributed condoms to promote use for HIV-infected persons and persons at highest risk of acquiring HIV.
- Created customized care plans, working with hospital staff and families to assess and meet individual needs.
- Established and maintained effective communication with staff, physicians and community organizations to promote high quality patient care.
- Liaised with other healthcare professionals to develop comprehensive patient care plans and provide highest quality of care.
- Ordered all pharmacy supplies and kept check on inventory levels.
- Defined testing protocols, quality assurance initiatives and clinic policies and procedures.
- Spearheaded and implemented new projects to expand scope of engagement.
- Discussed medical histories with patients in effort to provide most effective medical advice.
- Designed and introduced leadership development, coaching and team management model, resulting in promotion of employees into increased levels of responsibility.
- Monitored and inspected staff processes to eliminate hazards posed for both residents and staff while ensuring continuous compliance with regulations.
- Implemented successful healthcare program through professionalism, quality of care, medical teaching and patient satisfaction.
- Communicated with patients, ensuring that medical information was kept private.
- Recruited, hired and trained all staff, providing direct supervision, ongoing staff development and continuing education to employees.
- Performed HIV tests and interpreted test results, recording and maintaining test results in Trimed and SACO.
Education
Coursera - Goggle , California
Project Management: Specialization Certifiicatec from Project Management
09.2023
University Overview
- Professional Development Studies: Six Sigma Green Belt Specialization , 2022
- Completed Coursework: How to Manage a Remote Team , 2023
Alison , Ireland
Diploma in Events Management from Events Management
12.2022
University Overview
- Professional Development Studies: Customer Service, 2023
- Completed Coursework: Diploma in Psychology, 2022
Udemy , San Francisco, California
Successful Event Planning And Management from Event Management
08.2022
University Overview
- Professional Development Studies: Business Administration - Communication and Planning, 2022
- Completed Coursework: How to Run Successful Events: Management Planning Marketing, 2023
Skills
- Events Requirements Gathering
- Business Administration
- Managing Events Start to Finish
- Event Supervision
- Time Management
- Event Calendar Management
- Vendor Coordination
- Schedule Management
- Records Management
- Catering Coordination
- Event Staffing
- Project Management
- Meeting Planning
- Venue Selection
- Contractual Obligations
- Vendor Relationship Management
- Staff Management
- Corporate Events Planning
- Travel and Event Coordination
- Volunteer Management
- Microsoft Office
- Records Maintenance
- Accurate Documentation
- Crisis Management
- Team Mentorship
- Vendor Management
- Event Preparation
- Team Leadership and Motivation
- CRM Tracking
- Organize Transportation
- Event Tracking
- Vendor and contract negotiations
- Events logistics management
- Vendor management
- File management
- Business administration
- Team mentorship
- Time management
- Database Management
- Vendor relationship management
Certification
- Certified Event Coordinator, Business VANTO - 2 Years
Accomplishments
- Executed over 200 events in 2022.
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Event Coordinator
Government Employees Medical Scheme
2016.10 - Current (7 years & 11 months)
Wellness Coordinator
Sibanye Still-waters
2010.01 - 2015.05 (5 years & 4 months)
Event Manager
Business VANTO / Landmark Business Education- Development
2005.05 - 2008.08 (3 years & 3 months)
HIV Coordinator
Lonmin Platinum
2000.01 - 2005.07 (5 years & 6 months)
Coursera - Goggle
Project Management: Specialization Certifiicatec from Project Management
Alison
Diploma in Events Management from Events Management
Udemy
Successful Event Planning And Management from Event Management
- Certified Event Coordinator, Business VANTO - 2 Years
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