Summary
Overview
Work History
Education
Skills
Timeline
Generic

Tshepo Maduna

Johannesburg

Summary

Motivated and detail-oriented Human Resource Administrator with over 3 years of experience in the research industry, specializing in recruitment, employee relations, and HR administration. Known for strong organizational skills, a high level of professionalism, and a commitment to fostering a positive workplace culture.

Overview

4
4
years of professional experience
2022
2022
years of post-secondary education

Work History

Human resource administrator

Wits health consortium
02.2022 - Current
  • Create and post detailed job advertisements on various platforms, including job boards, social media, and company website, to attract qualified candidates.
  • Review and assess resumes, shortlisting top candidates based on job requirements and organizational needs.
  • Conduct initial phone screenings to evaluate candidates' qualifications, experience, and cultural fit.
  • Lead or participate in structured interviews, assessing candidates' skills, experience, and alignment with the company's values.
  • Conduct thorough background checks, reference checks, and verify qualifications to ensure all selected candidates meet company standards.
  • Calculate salary packages in line with company policies and market standards; extend offers to successful candidates after approval.
  • Draft employment contracts, ensuring compliance with legal and organizational requirements.
  • Submit finalized contracts to senior management for approval before extending the offer to candidates.
  • Ensure smooth onboarding by preparing all necessary documents and facilitating new hire integration into the company.
  • Weekly and monthly recruitment reports.
  • Prepare and organize new hire documentation (contracts, benefits documents, medical aid application forms, tax forms, bank letters) ensuring all required documentation is properly collected and uploaded to the payroll department.
  • Provide ongoing support and gather feedback from new employees to improve the onboarding process.
  • Ensure new employees are added to the movement list for the month of their start date and coordinate their participation in the induction program.
  • Schedule and coordinate exploratory meetings upon receipt of issues raised by managers, ensuring timely resolution of employee concerns.
  • Attend exploratory meetings with HRO, taking detailed notes and receiving voluntary statements from employees regarding the issues.
  • Compile and forward all relevant meeting documents and statements to the Employee Relations (ER) Manager for review and approval of recommended outcomes.
  • Provide administrative assistance in preparing for hearings, including case file preparation, document organization, and ensuring proper evidence is included.
  • Assist in case preparation for hearings by coordinating necessary details and ensuring all required materials are in place.
  • Assist in Section 189 retrenchment consultations and preparing necessary documentation.
  • Assist and distribute retrenchment notices, ensuring timely and accurate communication with affected employees.
  • Take detailed minutes and maintain thorough records of retrenchment consultation meetings.
  • Assist with termination documents if alternative employment is not found for affected employees.
  • Process all employee terminations i.e. resignations, end of contract etc.
  • Ensure that resignation letters are received and signed off by line manager.
  • Ensure that certificate and or UIF forms are provided to terminated employees.
  • Assist in conducting exit interviews.
  • Responsible for completing and submitting Injury on Duty (IOD) forms in a timely manner once the injury is reported, ensuring that the necessary documentation is provided to the employee when transported to the hospital.
  • Follow up on the receipt of the First Medical Aid report on the same day the employee is taken to the hospital to ensure proper documentation and care.
  • Maintain and update the master document with IOD records for accurate tracking and compliance purposes.
  • Ensure timely follow-up on both the second and final medical reports, ensuring all relevant medical updates are documented and processed.
  • Upon receiving pregnancy notification from employees, request a doctor's letter confirming the expected delivery date for record-keeping and verification purposes.
  • Draft the Maternity Work Back Agreement, ensuring the agreement outlines key details for the employee's return to work after maternity leave.
  • Verify employee eligibility for paid maternity leave by checking their employment date and confirming their qualifications according to company policies.
  • Submit the drafted Maternity Work Back Agreement to management for approval once approved, send it to the employee for signature.
  • Coordinate with the payroll department to ensure processing of the maternity leave and related benefits once the signed agreement is received.
  • Record and update traffic fines received from the fleet team into a master list document for proper tracking and record-keeping.
  • Distribute traffic fines to relevant human resources officers for processing, ensuring each fine is assigned to the appropriate officer for further action.
  • Coordinate with HR officers to ensure the acknowledgment of debt forms are completed by employees, allowing the company to recover payments made for traffic fines.
  • Once the acknowledgment of debt is signed, update the master list document and forward the signed forms to the payroll department for processing and deduction.

Assistant Educator

Hesperus primary school
11.2021 - 02.2022
  • Prepare the classroom for daily lessons, ensuring all teaching materials, workbooks, and resources were ready for use.
  • Assisted with distributing workbooks, marking students' assignments, and recording their performance on mark sheets.
  • Printed and organized learning materials and resources for the day's lessons.
  • Assisted with creative writing and spelling activities.
  • Ensured signing of timesheets by EAs, maintaining accurate attendance.
  • Submitted completed timesheets to the department by the 20th of each month for payroll processing.
  • Ensured that EAs were present and on duty as required, overseeing shifts and addressing any scheduling issues.
  • Developed and managed weekly duty schedules for EAs, assigning classroom and playground duties to ensure the smooth operation of activities.

Education

Diploma in human resource management - human resource management

Boston city campus and business college
Johannesburg, GP

National senior certificate - Matric

Hoerskool Vorentoe High School
Auckland Park, GP

Skills

  • Document Management & Record Keeping
  • Microsoft Office Suite (Excel, Word, PowerPoint)
  • Time Management & Organizational Skills
  • Effective Communication (Written & Verbal)
  • Confidentiality & Ethical Decision Making
  • Administration skills
  • Attention to detail
  • Computer skills
  • Conflict management
  • Communication skills
  • Customer orientation
  • Interpersonal skills
  • Negotiation skills
  • Problem-solving
  • Time management
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Timeline

Human resource administrator

Wits health consortium
02.2022 - Current

Assistant Educator

Hesperus primary school
11.2021 - 02.2022

National senior certificate - Matric

Hoerskool Vorentoe High School

Diploma in human resource management - human resource management

Boston city campus and business college

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Tshepo Maduna