Tshepiso Morabe

My core functions included but not limited to full human resources administration, shared services HR and Payroll, recruitment process, B-BBEE correct data input, employment equity annual reporting, WSP and ATR report and full life employee cycle. Management of employee’s electronic filing and employee relations.

• Onboarding and orientation of new employees
• Offboarding and conducting exit interviews and the exit documentation
• Time & Attendance Management - manage the supply and the HR Clerks
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• First point of contact with new employees, orientation and onboarding. Complete the process of new documentation and facilitate issuance of IT equipment on the first day. Introduce the employees to their managers or buddy as appointed by managers.
• Global mobility - work permits for Mozambique employees going to Mozambique and Mozambicans coming to South Africa. Managed to achieve both short and long term work permits for South African employees seconded on the Mozambican project. Assist with business visas for frequent short time traveler's. Source housing for expats, arrange monthly allowances and transport.
• Administration assisted with day-to-day operations, working efficiently and productively with all team members. Assist managers with drafting job descriptions in alignment with the business unit requirements. File, maintain and update all relevant documentation on employees’ personnel records. Manage all business card orders, efficiently and according to company standard. Provide assistance on Performance Management System. Manage probations, and issue letters or arrange for performance measurement to be put in place. Update and maintain departmental SharePoint. Submit the quarterly STATS Report to STATS SA and provide answers where there are vast differences of quarterly figures. Review CVs and source suitable candidates for certain departments. Conduct interviews with relevant department managers and provide advise where necessary.
• Training & Development Assist employees with booking for all training requirements, getting approvals from managers, HR Executive and ensure payment is done. Update and record all the training for WSP and ATR reporting (SSETA). Evaluate and prepare training needs and assessment to bridge the gaps.
  
  Employee Wellness, Relations and Engagements
  Plan and coordinate employee wellness activities and other events to ensure all plans and set up are done before actual event. Arrange meetings with ICAS manager to induct new employees on the programme and do a refresher programme meeting on an annual bases. First contact of employee referrals if managers sense issues with employees. Manage absenteeism with managers by reporting on the trends. Organize with the SANBS to visit the premises.
• Learned and adapted quickly to new technology and software applications to resolved problems, improved operations and provided exceptional service. Strengthened communication skills through regular interactions with others and being the forefront of HR.

VIP HR Administration
- Upload new employee information and updating employee personal information.
- Leave Administration (Current, due and taken leave)
- Capturing of all leave (maternity, annual, sick, family, study) and making changes
- Compiling of hours worked for payroll department to ensure overtime is paid correctly.
- Prepare information for payroll department monthly (increases, promotions, transfers)
- VIP monthly reports

• Timesheets Administrator - managed approved overtime hours which eliminated errors in payments
  - Inputting of all staff times and amendments
  - Recording of all pre-approval overtime hours
  - Following up on all missing times and ensuring that all are in order
  - Capturing of all overtime hours on VIP system in preparation of payroll
• Employee Benefits
  - Creating new members on Momentum portal ensuring that all information is correct.
  - Withdraw member and or transfer funds to new employer and follow up until matter is closed
  - Making monthly salary adjustments where necessary, balance it off with VIP figures.
  - Maintaining provident fund portal monthly
  - Resolve all queries

- Assisting employees / beneficiaries with death claims

Medical Scheme
- Administration of all take-on documentation of new employees
- Assist members with submission of claims and their savings and if necessary, help with finding correct service providers.
- Adding or withdrawal of dependants and or withdrawing principal members
- Preparing figures for payroll purposes

Terminations
- Ensure all required exit documentation are complete.
- Approval of resignation and or termination notification
- Exit Clearance Form
- Benefits withdrawals
- Notify employee of exit interview
- Conduct exit interview.

Administration
- On boarding administration - processing of paperwork for new employees
- Develop and maintain employee personal files.
- Capture all transfer, increases, resignations, terminations.
- Type correspondence: Contracts/letter of appointments/ terminations
- Resolve employee queries.
- Liaising with payroll
- Provide general assistance to HR management.
- HRIS database
- UIF declarations
- Completion of UIF forms for employees